## **Trustees’ Annual Report for the period** ## **From 1/4/2023 Period start date To 31/03/2024 Period end date** ## **Charity name: Communi-Tea Circle** ## **Charity registration number: 1192364** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governingdocument|Para 1.17|To relieve the needs of those aged 65/70 and
over who are lonely and isolated; through
social interaction within the local community| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Communi-Tea Circle help elderly individuals
who have no family nearby and suffer from
isolation & loneliness because they rarely go
out, socialise or receive visitors.
We are a small charity promoting and co-
ordinating member tea parties and other
events within local community venues and
volunteer homes. Primarily based in the
Upminster and Hornchurch area and working
with community venues such as church halls,
local restaurants, pubs and cafes. We also
have a network of volunteers who host in their
own homes.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have regard to the guidance
issued by CC on public benefit| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Communi-Tea Circle Managed to host 2 events
for our members every month during this
financial year including a Christmas party at a
local FireStation. This amounts to 24 events in
the year.
We have continued to focus on recruiting
volunteer drivers and some hosts and venue
partnerships. We have continued to develop
our team and recruited 2 additional volunteers
who help us co-ordinate and run the bi
monthly events, in essence matching drivers to
members and co-ordinating attendance
numbers with the hosts or venues.
We need more help with our social media
presence, and our website was further delayed
thisyear but weplan to finish it thisyear| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The charity is a going concern and is**
**able to fund its activites**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves as at 31stMarch 2024 is £21,835
Currently as the charity is still relatively young
we know we need to pay for future website
development, fund raising activities and
subsidised member events (ie restaurant
evenings) and our policy is to agree our
priorities each quarter. We have a desire to run
more and bigger events, reaching more people
in the community but have struggled to recruit
more driver and host volunteers to support
those efforts. We are seeing the cost of
delivering events is increasing as prices
continue to rise. The Trustees continue to
review the appropriate reserve levels whilst we
anticipate fundraising will become more
difficult due to the economic environment.| |Amount of reserves held|Para 1.22|**£20,000**| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are appointed by existing Trustees| ## **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|Communi-Tea Circle| |---|---| |Other name the charity uses|| |Registered charity number|1192364| |Charity’s principal address|60 Kenilworth Gardens
Hornchurch
RM12 4SE| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Phil Nankivell|Co-Chair||Phil Nankivell| ||HilaryLondon|Co-Chair||HilaryLondon| ||MandyAnderson|Trustee||MandyAnderson| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Hilary London|| ||
Co-Chair|| ||29thJanuary 2025|| ||29thJanuary 2025|| ||
**Charity Name**
**Communi-Tea Circle**|
**Charity Name**
**Communi-Tea Circle**|
**Charity Name**
**Communi-Tea Circle**|
**Charity Name**
**Communi-Tea Circle**|**CC16a**| |---|---|---|---|---|---| ||**For the period**
**from**|Period start date
01/04/2023|**To**
||| ||||||| |**Section A Receipts and payments**|||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**3 000**
**674**
**1 208**
**4 882**
**1 853**
**-**
**1 853**
**6 735**
**650**
**665**
**900**
**144**
**2 375**
**150**
**396**
**12**
**-**
**5 292**
**-**
**-**
**-**
**5 292**
**1 443**
**-**
**9 452**
**10 895**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**| |Thames CrossingFund|**3 000**||**-**
**-**
**-**
**-**
**-**|**3 000**
**674**
**1 208**
**-**
**4 882**|**-**| |Christmas Lunch Fund Raiser|**674**||||**-**| |Total Individual Contributions via CAF
Giving/ Paypal/ Just Giving|**1 208**||||**-**| ||||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**4 882**||||**-**| ||||||| |**A2 Asset and investment sales,**
**(see table).**|||||| |**Interest on Bank Account**
**Balance**|**1 853**||**-**
**-**
**-**|**1 853**
**-**
**1 853**|| ||**-**||||**-**| |**_Sub total_**|**1 853**||||**-**| |**_Total receipts_ **
**A3 Payments**|||||| ||||**-**|**6 735**|**-**| ||||||| |Christmas PartyFood|**650**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**650**
**665**
**900**
**144**
**2 375**
**150**
**396**
**12**
**-**
**5 292**|**-**| |Christmas Party Tables and Chair Hire|**665**||||**-**| |Christmas Hampers|**900**||||**-**| |Go DaddyCosts for emails|**144**||||**-**| |Pub Dinner Costs|**2 375**||||**-**| |Advertising/T shirts/Banners/Flyers|**150**||||**-**| |Expenses|**396**||||**-**| |Flowers/DBS Checks/ Gifts|**12**||||**-**| ||**-**||||**-**| |**_Sub total_ **|**5 292**||||**-**| ||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||| ||**-**||**-**
**-**
**-**|**-**
**-**
**-**|| ||**-**||||| |**_Sub total_ **|**-**||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||**5 292**|| ||||**-**||**-**| ||||||| ||**1 443**||
**-**|**1 443**|**-**| ||**-**||**-**
**-**|**-**
**9 452**|**-**| ||**9 452**||||**-**| ||**10 895**||
**-**|**10 895**|**-**| CCXX R1 accounts (SS) 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Balance in Savings Account
**Details**
**Details**
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**10 895**
**-**
**-**
**-**
**-**
**10 895**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**20 000**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
HilaryL London|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||HilaryL London|29th Jan 2025| ||||| CCXX R2 accounts (SS) 2