||||||||| |---|---|---|---|---|---|---|---| |**Trustees' Annual Report**|||||**for theperiod**||| |**From**|Period start date|||**To**|Period end date||| ||01|04|2022||
31|03|2023| ## Section A Reference and administration details **Charity name Other names charity is known by Registered charity number (if any)** 1192364 ## Communi-Tea Circle 60 Kenilworth Gardens Hornchurch **Postcode RM12 4SE** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Phil Nankivell|Co-Chair||Phil Nankivell| ||HilaryLondon|Co-Chair||HilaryLondon| ||MandyAnderson|Trustee||MandyAnderson| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution (eg. trust deed, constitution) Charitable Incorporated Organisation (CIO) How the charity is constituted - (eg. trust, association, company) Trustee selection methods Trustees are appointed by existing Trustees (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **To relieve the needs of those aged 65 and over who are lonely and isolated through social interaction within the local community Summary of the objects of the charity set out in its governing document** **TAR** March **2012** 2 Communi-Tea Circle help elderly individuals who have no family nearby and suffer from isolation & loneliness because they rarely go out, socialise or receive visitors. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** We are a small charity promoting and co-ordinating member tea parties and other events within local community venues and volunteer homes. Primarily based in the Upminster and Hornchurch area and working with community venues such as church halls, local restaurants, pubs and cafes. We also have a network of volunteers who host in their own homes. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. We currently host events on a Sunday lunchtime once a month and on a Monday evening in a pub once a month. Our plan is to extend the frequency as our network of members, venues and volunteers increases. We coordinate a network of DBS verified volunteer drivers and a network of host volunteers. The drivers collect and return our members to and from their homes to enable them to attend an event and the hosts open up their homes and offer to provide a hot meal or afternoon tea for a group of members. ## **Our Plan** We want to be able to continue to raise funds and expand our network and referrals to enable us to alleviate loneliness for more people, increase the venues we work with and increase the number of events we can host. We welcome any referrals for either members who wish to benefit from our events and both volunteer drivers or hosts. **TAR** March **2012** 3 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** Communi-Tea Circle Managed to host 2 events for our members every month during this financial year including a Christmas party at a local FireStation. This amounts to 24 events in the year. We have continued to focus on recruiting volunteer drivers and some hosts and venue partnerships. We have continued to develop our team and recruited 2 additional volunteers who help us co-ordinate and run the bi monthly events, in essence matching drivers to members and coordinating attendance numbers with the hosts or venues. We have slowly improved our social media presence, but recognise we need more help in this area. We are also still working on a fully fledged website launch date. This has been delayed due to lack of time and focus but we expect to be able to do it within 3-6 months. **TAR** March **2012** 4 ## **Section E Financial review** **Brief statement of the** Reserves as at 31[st] March 2023 is £20,000 **charity’s policy on reserves** Currently as the charity is still relatively young we know we need to pay for future website development, fund raising activities and subsidised member events (ie restaurant evenings) and our policy is to agree our priorities each quarter. We have a desire to run more and bigger events, reaching more people in the community but have struggled to recruit more driver and host volunteers to support those efforts. We are seeing the cost of delivering events is increasing as prices continue to rise. The Trustees continue to review the appropriate reserve levels whilst we anticipate fundraising will become more difficult due to the economic environment. **Details of any funds materially** N/A **in deficit** ## **Further financial review details (Optional information)** - You **may choose** to include Fund Raising has been undertaken through friends and family contacts - additional information, where and Just Giving Facebook campaigns. We have no regular recurring - relevant about: sources of funds. - • the charity’s principal Expenditure has been focussed one off event costs and delivering sources of funds (including subsidised events for the members. any fundraising); - • how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** London **Full name(s)** Hilary L **Position (eg Secretary, Chair,** Co- Chair **etc)** **TAR** March **2012** 5 Dale nd 22 January 2024 TAR Mar¢h 2012 **Charity Name No (if any) Receipts and payments accounts** ## **CC16a** **For the period** Period start date Period end date **To from** |**Section A Receipts and payments**|**Section A Receipts and payments**|||||| |---|---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**

**1,057**
**309**
**651**
**1,419**
**5,500**
**4,891**
**2,856**
**-**
**16,683**
**-**
**-**
**-**
**16,683**
**629**
**425**
**625**
**301**
**2,534**
**2,184**
**319**
**124**
**-**
**7,141**
**-**
**-**
**-**
**7,141**
**9,542**
**-**
**-**
**9,542**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**1,057**
**309**
**651**
**1,419**
**5,500**
**4,891**
**2,856**
**-**
**16,683**
**-**
**-**
**-**
**16,683**
**629**
**425**
**625**
**301**
**2,534**
**2,184**
**319**
**124**
**-**
**7,141**
**-**
**-**
**-**
**7,141**

**9,542**||**Last year**
**to the nearest £**| |Christmas Fund Raising - Just Giving/CAF
Donate|
**1,057**|||||**-**| |Additional Fund RaisingCAF|**309**|||||**-**| |Raw Gym Fund Raiser|**651**|||||**-**| |Christmas Lunch Fund Raiser|**1,419**|||||**-**| |Pub Quiz Crowd Funder|**5,500**|||||**-**| |Pub Quiz Fund Raiser Event|**4,891**|||||**-**| |Total Individual Contributions via CAF
Giving/ Paypal/ Just Giving|**2,856**|||||**-**| ||**-**|||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**16,683**|||||**-**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||||| ||**-**|||||**-**| |**_Sub total_**|**-**|||||**-**| |**_Total receipts_**
**A3 Payments**||||||| |||||||**-**| |||||||| |Christmas PartyFood|**629**|||||**-**| |Christmas Party Tables and Chair Hire|**425**|||||**-**| |Christmas Hampers|**625**|||||**-**| |Go DaddyCosts for emails|**301**|||||**-**| |Pub Dinner Costs|**2,534**|||||**-**| |Advertising/T shirts/Banners/Flyers|**2,184**|||||**-**| |Expenses|**319**|||||**-**| |Flowers/DBS Checks/ Gifts|**124**|||||**-**| ||**-**|||||**-**| |**_Sub total_ **|**7,141**|||||**-**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**|||||| ||**-**|||||| |**_Sub total_ **|**-**|||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**-**| |||||||| ||**9,542**|**-**|**-**|
**9,542**||**-**| ||**-**|**-**|**-**|**-**||**-**| ||**-**|**-**|**-**|**-**||**-**| ||**9,542**|**-**|**-**|**9,542**||**-**| CCXX R1 accounts (SS) 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**9,542**
**-**
**-**
**-**
**-**
**-**
**9,542**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
HilaryL London|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||HilaryL London|22nd Jan 2024| ||||| CCXX R2 accounts (SS) 2