**Charity registration number 1192348**
**Company registration number CE023849 (England and Wales)**
## **BTG MIND MATTERS CIO**
**ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31 DECEMBER 2023**
## **BTG MIND MATTERS CIO**
## **LEGAL AND ADMINISTRATIVE INFORMATION**
|**Trustees**|Dr Victoria Brewster||
|---|---|---|
||Karen Halton||
||Carl Gola|(Appointed 7 April 2023)|
||Megan Fenney|(Appointed 7 April 2023)|
||C E M Dunham|(Appointed 1 May 2024)|
|**Charity number**|1192348||
|**Company number**|CE023849||
|**Principal address**|Unit 5b||
||Thomas Street||
||Congleton||
||Cheshire||
||England||
||CW12 1QU||
|**Registered office**|Unit 5b||
||Thomas Street||
||Congleton||
||Cheshire||
||England||
||CW12 1QU||
|**Independent examiner**|Marie Shenton - FCCA||
||Hammond McNulty LLP||
||Bank House||
||Market Square||
||Congleton||
||Cheshire||
||CW12 1ET||
## **BTG MIND MATTERS CIO**
## **CONTENTS**
||**Page**|
|---|---|
|Trustees' report|1 - 3|
|Independent examiner's report|4|
|Statement of financial activities|5|
|Balance sheet|6|
|Notes to the financial statements|7 - 13|
## **BTG MIND MATTERS CIO**
## **TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT)**
## _**FOR THE YEAR ENDED 31 DECEMBER 2023**_
The Trustees present their annual report and financial statements for the year ended 31 December 2023.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's Constitution, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).
## **Objectives and activities**
To improve the mental and physical health of residents in Cheshire East. Specifically we aim to help those suffering with conditions such as depression, anxiety and physical conditions that commonly co exist and exacerbate symptoms such as obesity and other chronic illness.
## _Public benefit_
The Trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.
- 1 -
## **BTG MIND MATTERS CIO**
## **TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)** _**FOR THE YEAR ENDED 31 DECEMBER 2023**_
## **Achievements and performance**
## _Significant activities and achievements against objectives_
## New Trustees:
We extend a warm welcome to our newest trustees, Megan Fenney and Carl Gola, whose expertise and dedication will undoubtedly enhance our organisations' mission. Meg has extensive knowledge of human resources and Carl has multiple connections to business's throughout the North West.
## Paid Positions:
This year, we have taken a significant step by providing paid consultancy agreements to V Willis and H Martin. Their contributions are invaluable, ensuring the sustainability and growth of our initiatives. We intend to continue offering paid services contracts moving forwards and will review the split of paid vs voluntary service provision regularly moving forwards.
## Diversifying Income Streams:
We have successfully diversified our income streams, ensuring the financial stability of our organisation. This diversification strategy is pivotal in expanding our reach and impact. We are grateful to receive grants from Share gift and the national lottery.
We utilise fundraising events hosted by the general public and our physical therapy providers whilst also promoting the pay it forward program to local business's.
## Pay It Forward Movement:
Our commitment to the "Pay It Forward" movement continues to inspire positive change within our community. Through acts of kindness, we foster a spirit of generosity and empathy. Business can provide funding towards a respite program for their employees or if it's not used it's paid forward to another member of the local community that needs support.
## Program Price Adjustments:
To sustain the quality of our counselling and physical therapy services, there has been a slight increase in program prices, amounting to £750. This adjustment allows us to maintain the excellence of our services during a rising cost of living.
## Charity of the Year Awards:
We are honoured to have been recognised with the Charity of the Year awards. This recognition highlights our dedication to creating meaningful and lasting impact in the lives of those we serve.
## Network Growth:
Our network has expanded to include 16 physical therapy providers. This growth not only strengthens our collaborations but also enhances the quality and accessibility of our services.
## Impactful Support:
We have provided crucial support to nearly 200 applicants, empowering them to overcome challenges and achieve their goals. This milestone underscores the real-world impact of our organisation. Our mission is to reach 1000 people in need.
We are grateful for the unwavering support of our trustees, staff, volunteers and donors. Together, we continue to make a difference in the loves of those in need.
## **Financial review**
The year 2023 proved to be challenging in terms of finances, as rising costs of living and an ever-changing economic landscape demanded adaptability and resilience. Despite these challenges, we persevered in our mission to provide support to those in need. Our financial situation was characterised by a commitment to maintaining the quality of our services. We diligently manage our resources to ensure the sustainability of our programs while facing increased costs. We are proud to report that our commitment to financial responsibility has allowed us to maintain our operations effectively.
- 2 -
## **BTG MIND MATTERS CIO**
## **TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)** _**FOR THE YEAR ENDED 31 DECEMBER 2023**_
## _Reserves policy_
To ensure we can continue to provide essential services in the face of economic uncertainty, we have established a robust reserves policy. We aim to maintain a minimum monthly income of £5,000 to cover our committed costs, which include staff salaries, program maintenance, and operational expenses. This financial cushion allows us to weather short-term financial challenges and maintain our services even in the face of unforeseen disruptions.
Our reserve funds are equivalent to two months of operating expenses (currently three), which provides a substantial safety net. This ensures that, in the event of unforeseen circumstances or economic downturns, we have the capacity to continue our operations without sacrificing the quality of our services. This financial stability positions us to fulfil our mission to reach 1000 people in need and make a lasting impact in the lives of those we serve.
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation which is governed by it's Constitution dated 14 August 2020.
The Trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:
Victoria Willis (Resigned 1 August 2023) Dr Victoria Brewster Karen Halton Carl Gola (Appointed 7 April 2023) Megan Fenney (Appointed 7 April 2023) C E M Dunham (Appointed 1 May 2024)
## _Recruitment and appointment of trustees_
Apart from the first charity trustees, every trustee must be appointed by a resolution passed at a properly convened meeting of the trustees. In selecting individuals for appointment the trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.
None of the Trustees has any beneficial interest in the company. All of the Trustees are members of the company and have no personal responsibility for settling its debts and liabilities in the event of a winding up.
The trustees' report was approved by the Board of Trustees.
.............................. Karen Halton
## **Trustee**
Date: .............................................
- 3 -
## **BTG MIND MATTERS CIO**
## **INDEPENDENT EXAMINER'S REPORT**
## **TO THE TRUSTEES OF BTG MIND MATTERS CIO**
I report to the Trustees on my examination of the financial statements of BTG Mind Matters CIO (the charity) for the year ended 31 December 2023.
## **Responsibilities and basis of report**
As the Trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).
Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or
- 2 the financial statements do not accord with those records; or
- 3 the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
- 4 the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
## **Marie Shenton - FCCA**
Hammond McNulty LLP Bank House Market Square Congleton Cheshire CW12 1ET
Dated: .........................
- 4 -
## **BTG MIND MATTERS CIO**
## **STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT**
## _**FOR THE YEAR ENDED 31 DECEMBER 2023**_
|**Unrestricted**
**Restricted**
**funds**
**funds**
**2023**
**2023**
**Notes**
**£**
**£**
**Income and endowments from:**
Donations and legacies
**2**
53,455
24,800
Investments
**3**
1
-
Other income
**4**
4,800
-
**Total income**
58,256
24,800
**Expenditure on:**
Raising funds
**5**
1,731
-
Charitable activities
**6**
31,146
10,000
Other expenditure
**10**
226
-
**Total expenditure**
33,103
10,000
**Net income/(expenditure) and movement in funds**
25,153
14,800
**Reconciliation of funds:**
Fund balances at 1 January 2023
696
-
**Fund balances at 31 December 2023**
25,849
14,800|**Total**
**Unrestricted**
**funds**
**2023**
**2022**
**£**
**£**
78,255
24,233
1
-
4,800
3,200
83,056
27,433
1,731
5,695
41,146
34,874
226
301
43,103
40,870
39,953
(13,437)
696
14,133
40,649
696|
|---|---|
- 5 -
## **BTG MIND MATTERS CIO**
## **BALANCE SHEET**
## _**AS AT 31 DECEMBER 2023**_
|**Notes**
**Current assets**
Cash at bank and in hand
**Creditors: amounts falling due within one**
**year**
**12**
**Net current assets**
**Creditors: amounts falling due after more**
**than one year**
**13**
**Net assets**
**The funds of the charity**
Restricted income funds
**14**
Unrestricted funds
**15**|**2023**
**£**
48,720
(3,629)|**£**
45,091
(4,442)
40,649
14,800
25,849
40,649|**2022**
**£**
11,147
(2,967)|**£**
8,180
(7,484)
696
-
696
696|
|---|---|---|---|---|
The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 December 2023.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.
The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
The financial statements were approved by the Trustees on .........................
.............................. Karen Halton **Trustee**
Company registration number CE023849 (England and Wales)
- 6 -
## **BTG MIND MATTERS CIO**
## **NOTES TO THE FINANCIAL STATEMENTS** _**FOR THE YEAR ENDED 31 DECEMBER 2023**_
## **1 Accounting policies**
## **Charity information**
BTG Mind Matters CIO is a private company limited by guarantee incorporated in England and Wales. The registered office is Unit 5b, Thomas Street, Congleton, Cheshire, CW12 1QU, England.
## **1.1 Accounting convention**
The financial statements have been prepared in accordance with the charity's [governing document], the Companies Act 2006, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention, [modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value]. The principal accounting policies adopted are set out below.
## **1.2 Going concern**
At the time of approving the financial statements, the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
## **1.3 Charitable funds**
Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.
## **1.4 Income**
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
## **1.5 Cash and cash equivalents**
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
- 7 -
## **BTG MIND MATTERS CIO**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 DECEMBER 2023**_
## **1 Accounting policies**
**(Continued)**
## _**Basic financial assets**_
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
## _**Basic financial liabilities**_
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
## _**Derecognition of financial liabilities**_
Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.
## **2 Income from donations and legacies**
|**Unrestricted**
**Restricted**
**funds**
**funds**
**2023**
**2023**
**£**
**£**
Donations and gifts
45,955
-
Grants
7,500
24,800
53,455
24,800
**Grants**
The Georgia Leigh Ogden
Foundation
6,000
-
Co-Op
1,000
-
Charities Trust
-
-
Horizon Care
-
-
Eyebright Ltd
-
-
Bently Motors Limited
500
-
National Lottery
-
24,800
7,500
24,800|**Total**
**Unrestricted**
**Restricted**
**funds**
**funds**
**2023**
**2022**
**2022**
**£**
**£**
**£**
45,955
16,000
-
32,300
8,233
-
78,255
24,233
-
6,000
1,200
-
1,000
1,508
-
-
25
-
-
5,000
-
-
500
-
500
-
-
24,800
-
-
32,300
8,233
-|**Total**
**2022**
**£**
16,000
8,233|
|---|---|---|
|||24,233|
|||1,200
1,508
25
5,000
500
-
-|
|||8,233|
- 8 -
## **BTG MIND MATTERS CIO**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## _**FOR THE YEAR ENDED 31 DECEMBER 2023**_
## **3 Income from investments**
|||**Unrestricted**|**Unrestricted**|
|---|---|---|---|
|||**funds**|**funds**|
|||**2023**|**2022**|
|||**£**|**£**|
||Interest receivable|1|-|
|**4**|**Other income**|||
|||**Unrestricted**|**Unrestricted**|
|||**funds**|**funds**|
|||**2023**|**2022**|
|||**£**|**£**|
||Rent Received|4,800|3,200|
|**5**|**Expenditure on raising funds**|||
|||**Unrestricted**|**Unrestricted**|
|||**funds**|**funds**|
|||**2023**|**2022**|
|||**£**|**£**|
||**Fundraising costs**|||
||Advertising|1,731|695|
||Other fundraising costs|-|5,000|
|||1,731|5,695|
- 9 -
## **BTG MIND MATTERS CIO**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## _**FOR THE YEAR ENDED 31 DECEMBER 2023**_
## **6 Expenditure on charitable activities**
|**Direct costs**
Consulting - Physical Therapy
Consulting - Talking Therapy
Consultancy
Rent
Light & Heat
Repairs & Renewals
Travelling expenses
Computer costs
Sundry expenses
Subscriptions
**Share of support and governance costs (see note 7)**
Governance
**Analysis by fund**
Unrestricted funds
Restricted funds
**Support costs allocated to activities**
Accountancy
Secretarial costs
**Analysed between:**
Charitable activities|**Total**
**2023**
**£**
11,982
7,134
11,520
7,200
962
533
55
280
137
143
39,946
1,200
41,146
31,146
10,000
41,146
**2023**
**£**
1,200
-
1,200
1,200|**Total**
**2022**
**£**
19,339
6,100
-
5,401
692
990
221
647
35
-|
|---|---|---|
|||33,425
1,449|
|||34,874|
|||34,874
-|
|||34,874|
|||**2022**
**£**
900
549|
|||1,449|
|||1,449|
## **7 Support costs allocated to activities**
## **8 Trustees**
None of the Trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.
- 10 -
## **BTG MIND MATTERS CIO**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## _**FOR THE YEAR ENDED 31 DECEMBER 2023**_
## **9 Employees**
The average monthly number of employees during the year was:
||**2023**|**2022**|
|---|---|---|
||**Number**|**Number**|
|Trustees|-|5|
|Volunteers|-|2|
|Total|-|7|
There were no employees whose annual remuneration was more than £60,000.
## **10 Other expenditure**
||**Unrestricted**|**Unrestricted**|
|---|---|---|
||**funds**|**funds**|
||**2023**|**2022**|
||**£**|**£**|
|Financing costs|226|301|
## **11 Taxation**
The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.
## **12 Creditors: amounts falling due within one year**
|**Notes**
Bank loans
Accruals and deferred income
**13**
**Creditors: amounts falling due after more than one year**
**Notes**
Bank loans|**2023**
**£**
3,029
600
3,629
**2023**
**£**
4,442|**2022**
**£**
2,967
-|
|---|---|---|
|||2,967|
|||**2022**
**£**
7,484|
- 11 -
## **BTG MIND MATTERS CIO**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## _**FOR THE YEAR ENDED 31 DECEMBER 2023**_
## **14 Restricted funds**
The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used.
||**At**|**1**|**January**|**Incoming**|**Resources**|
**At**|**31**|**December**|
|---|---|---|---|---|---|---|---|---|
||||**2023**|**resources**|**expended**|||**2023**|
||||**£**|**£**|**£**|||**£**|
|National Lottery|||-|24,800|(10,000)|||14,800|
## **15 Unrestricted funds**
The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.
||**At 1 January**|**At 1 January**|**Incoming**|**Resources**|
**At 31 December**|
**At 31 December**|
|---|---|---|---|---|---|---|
|||**2023**|**resources**|**expended**||**2023**|
|||**£**|**£**|**£**||**£**|
|General funds||696|58,256|(33,103)||25,849|
|**Previous year:**|**At 1 January**||**Incoming**|**Resources**|
**At 31 December**||
|||**2022**|**resources**|**expended**||**2022**|
|||**£**|**£**|**£**||**£**|
|General funds||14,133|27,433|(40,870)||696|
|**Analysis of net assets between funds**|||||||
||||**Unrestricted**|**Restricted**||**Total**|
||||**funds**|**funds**|||
||||**2023**|**2023**||**2023**|
||||**£**|**£**||**£**|
|**At 31 December 2023:**|||||||
|Current assets/(liabilities)|||30,291|14,800||45,091|
|Long term liabilities|||(4,442)|-||(4,442)|
||||25,849|14,800||40,649|
## **16 Analysis of net assets between funds**
- 12 -
## **BTG MIND MATTERS CIO**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## _**FOR THE YEAR ENDED 31 DECEMBER 2023**_
|**16**|**Analysis of net assets between funds**|||**(Continued)**|
|---|---|---|---|---|
|||**Unrestricted**|**Restricted**|**Total**|
|||**funds**|**funds**||
|||**2022**|**2022**|**2022**|
|||**£**|**£**|**£**|
||**At 31 December 2022:**||||
||Current assets/(liabilities)|8,180|-|8,180|
||Long term liabilities|(7,484)|-|(7,484)|
|||696|-|696|
## **17 Related party transactions**
There were no disclosable related party transactions during the year (2022 - none).
- 13 -