Trustees’ Annual Report for the period
From 1 June 2021 To 31 May 2022
Charity name: Emmett’s Genies CIO
Charity registration number: 1192340
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To relieve the needs of children and families affected by potentially life-limiting or terminal conditions through the provision of bespoke and innovative services, activities, accommodation and unique experiences |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
This year we have raised funding to provide services and experiences to our beneficiaries and their families/carers and involved our charity supporters drawn from the general public in our activities, including providing items for boredom-busting packs. These packs are age appropriate and include books, stationery, doodle pads, and crocheted worry worms. For Emmett’s Genies official launch (delayed due to Covid restrictions) we hired the Buckinghamshire Railway Centre. This event was open to the general public and provided plenty of inside and outside space for children’s entertainment, craft stalls and refreshments. Beneficiaries were given free admission to the launch party and offered complimentary footplate rides on the centre’s steamtrain. This eventwas ahuge success. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Yes |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | We do not make financial grants to qualifying beneficiaries. Boredom Busting Packs are provided to achieve an element of escapism and allow our beneficiaries to participate in the design and creation of our long-term goal of the wish village. |
| We provided unique experiences via free entry to our events such as our launch party and offering the beneficiaries the extra exclusive experience of having a steam train footplate ride. These allowed beneficiaries and their families some quality time together and to provide them with some relief and time away from the medical environment. These are some of the examples of how our activities have helped us achieve our aims and objective. We use a specific criteria to ensure these Boredom Busting Packs and experience tickets are only given to eligible beneficiaries. This includes children aged 3- 18 years of age and who have a diagnosis that is life-limiting, life-threatening or terminal. The Boredom Busting Packs are delivered via our partnered NHS and other specialist professionals to eligible children. |
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|---|---|---|
| Policy on social investment including program related investment |
Para 1.38 | We did not make any specific social investment. However, our services provide immeasurable social value to beneficiaries, volunteers and other stakeholders. |
| Contribution made by volunteers |
Para 1.38 | During the period, the Charity had no paid staff and was managed by a Board of independent founder trustees who volunteered extensive time to fulfil our charitable responsibilities and tasks. We also created a sub-committee headed by two trustees with a group of volunteers who agreed to act as the event management team for the launch party. Each took an area of the event to organise, oversee and partake in. This included entertainment, refreshments, stalls, a raffle, etc. Trustees were responsible for health and safety, as well as event oversight. A volunteer managed the children’s drawing competition, which was judged at the launch party. During this period, sadly 1 of our 5 founder trustees felt she had to resign due to her work commitments and moving to the West country. Since then we have actively advertised for new trustees and volunteers. Volunteer, ambassador and trustees guides were written and circulated. We also added 3 Ambassadors to our team who also helped us with social media including local radio and other awareness activities. We teamed up with Hertfordshire Children’s community nursing team and Buckinghamshire Community Paediatrics oncology service. |
| Other | Technology is critical to the aims of the Charity. Alongside the benefits of leveraging digital technologies – website and social media – to increase the reach and profile of the Charity, we see technology as a bridge from where we are now, towards the Charity’s end goal of a physical venue. We envisage using technology to facilitate the structure of a virtual village fulfilling our stated aims of providing respite to children with life-limiting or terminal conditions and their families. This virtual village would be a digital platform that would replicate being in a physical space, providing respite through experiences, activities and connectivity with others. We made some real progress in the 2021/2022 period. Some of our achievements included: Fully launched the Emmett’s Genies website (www.emmettsgenie.co.uk) Established our Facebook and Instagram presence oUsed effectively for events publicity and fundraising activities A scoping study kicked off to understand the challenges and requirements for our mid-term goal of a virtual wish village oA technical specification document was created and used to explore vendors or collaborators that would be willing to work on this. Actively looking to recruit IT and games developers into the Charity, either into committee or trustee roles. |
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Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The purpose and activities of the Emmett’s Genies charity were promoted via local radio, social media and our website. Our launch party allowed us to meet our beneficiaries whom we had given tickets to, and receive valuable feedback about our future plans and services. Some feedback from the families of sick children was: ‘Thank you a lovely afternoon, we all had a wonderful time!’ ‘So thank you so much for the tickets to the launch party, such a shame xxxx became unwell and could not take up the opportunity of a footplate ride’ N.B. We were able to organise a footplate ride on another day when xxxx was feeling well enough. Feedback from families who received boredom busting packs. ‘The community nurses arrived at my house this morning to take my 7 year old son’s weekly bloods, before the nurse left she handed my son a package with lots of goodies to help keep him busy - he was delighted and absolutely loves it THANK YOU!!!’ ‘xxxx my eldest son was diagnosed with Leukaemia (ALL) on New Year’s Eve 2020, he has under gone months of chemotherapy treatment at Great Ormond Street hospital. xxxx is now in remission and on long term maintenance treatment. After reading Emmett's story it really resonated with me and I’m so sorry you all had to go through this. I feel inspired by your charity and would love to help in any way possible. I have just received the tickets for your launch day this weekend and we are very much looking forward to it.’ Calibre Audio – relationship commenced May 2022. Calibre Audio provide us with flyers to put into our Boredom Busting Packs that give those children, unable to read the fictional novels we provide, with a way of receiving free audiobooks instead. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | Awareness raising and reach – We have used local radio stations and online local newspapers to raise awareness of Emmett’s Genies, through interviews and media releases. To promote the launch party we put up posters in shops and on community billboards. Wherever possible we direct people to our website where more detailed information can be found. We established contact and worked with local Community Paediatric teams to give out our boredom-busting packs. Now that they know about our aims and remit, they contact us directly when they know of children and their families, who we might be about to help. Benefits to wider society - We have regular meetings with our volunteers and ambassadors to ensure that they know about our events and can support these with their time and talent. They in turn spread this news to other members of the local community. Volunteers are offered the opportunity to gain or extend skills e.g., in event management or promotion. Volunteers have made new friends and given their time to support a worthy local cause. |
| Performance of fundraising activities against objectives set |
Para 1.41 | When the Charity received its registered CIO status, we set an initial challenging aim of raising £25,000 over the first three years to meet our envisaged outlays in providing services, activities, experiences (including through the use of technology) and related accommodation. Despite Covid delays to our fundraising, we feel that by the end of the period of this Report that we are still on track. |
| Investment performance against objectives |
Para 1.41 | Not applicable. We place most of our financial donations into an interest-bearing bank account. |
| Other | The following provides an overview of the variety of efforts undertaken to increase public and beneficiary awareness and gather donations to support our charitable activities: - Balloon race (to celebrate the first year of charity) - Nominations for the “Movement for Good award - Boxing event - Facebook fundraising platform - Emmett raised money by litter picking around his local area - Sunflowercompetition |
| - | Our Chair ran the Oxford half |
|---|---|
| marathon | |
| - | Virtual Christmas tree |
| - | Author Julia Donaldson and illustrator |
| Axel Scheffler provided items for | |
| prizes | |
| - | Teamed up with Lynn Palmer |
| Architects Limited who agreed to | |
| create 3D plans from winning ‘wish | |
| village buildings’ drawing competition | |
| entries | |
| - | Easter egg hunt & raffle |
| - | Payroll giving week |
| - | Our Chair did a sponsored hair cut |
| - | Video of putting boredom busting |
| packs together shared on social | |
| media | |
| - | Launch Party at the Buckinghamshire |
| Steam Train Museum | |
| - | Launched Buckinghamshire lottery |
| page |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The Charity’s financial position continued to improve during the period due primarily to an almost equal contribution from individual donations and event fundraising. Our outgoings mainly related to cost of events in which beneficiaries and their families participated free of charge and commencing our free of charge boredom busting packs. Our reserves and liquidity are considered healthy given that we have no staff or premises costs. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Our accumulated cash funds which equate to our reserves reached £ 11,258 at 31/5/22 in readiness for more significant outlays towards beneficiaries including related technology based services. We are also building up reserves to cover the future planning and investment costs into provision of both the virtual and physical wish villages in the medium to longer term. |
| Amount of reserves held | Para 1.22 | £9,111 of our total cash fund (reserves) were held in an interest bearing bank account as they are not expected to be used within 90 days. |
| Reasons for holding zero reserves |
Para 1.22 | Not applicable |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The Charity has moved out of its initial (higher risk) start-up phase and is receiving increased interest from potential beneficiaries and supporters. Accordingly, apart from the possible impact on fundraising and costs from the uncertainties of the UK economy, the Trustees do not have material concerns in the short term about the Charity continuing as a going concern. |
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | During the period, event fundraising and individual donations contributed almost equally. The Charity has started to apply for grants and is not considering any borrowings. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Given its size and the start-up nature of the Charity, the Investment Policy is to place funds in banks authorised by the PRA and protected by the FSCS. |
| A description of the principal risks facing the charity |
Para 1.46 | In the short term, the Charity is not facing any significant financial risks. However, the principal financial risk is the potential magnitude of future costs in providing the virtual and physical wish villages and other |
| experiences for beneficiaries versus our fundraising capabilities. There is also the human risk that we will not have adequate trustees, volunteers and other supporters to enable us to deliver the envisaged services and maintain the Charity. |
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|---|---|---|
| Other | We have moved onto using XERO bookkeeping and accounting software during the period. |
Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (e.g. trust deed, royal charter) |
Para 1.25 | The Charity is primarily governed according to its founding constitution and the Trustees refer to Governance guidance issued by the Charity Commission |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | During the period no new trustees were selected or appointed but we are seeking further trustees. It is intended that the Trustee selection method and process will follow our Constitution and general guidance issued by the Charity Commission. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | These are under preparation |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The Charity is organised and overseen by a Board of Trustees. There are no paid managers or staff. Volunteers are involved via a sub-committee headed by two Trustees, primarily focussed on events and fundraising. Two Trustees are designated and authorised concerning management of the Charity’s bank accounts and payments. The Charity is actively building a network of ‘partner’ organisations and individuals in order to provide reach to its ultimate beneficiaries and the wider public community. |
| Relationship with any related parties |
Para 1.51 | The Charity does not have any relationships with any related parties. At the moment there are no contracts with any other organisations or suppliers, as all of these relationships are being developed and agreed on a case by case basis. |
| Other | Trustees all have DBS certificates and signed up to the training programme for NSPCC Charity trustees entitled ‘your duties to Safeguard and protect’. IOSH working safely at events training was undertaken and a Health and Safety policy and Inclement weather policy were developed and agreed for the launch event. |
Reference and Administrative details
| Charityname | Emmett’s Genies CIO |
|---|---|
| Other name the charity uses | (None) |
| Registered charitynumber | 1192340 |
| Charity’s principal address | 56 Isis Close, Aylesbury HP21 9LY |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| AmyScullard | Chair | |||
| Graham Pettit | ||||
| David Chang | ||||
| Zoe Scullard | CharitySecretary | |||
Corporate trustees – names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets Not applicable held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
None
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Amy Scullard | Graham Pettit | |
Chair |
Trustee | |
| 25 March 2023 | ||
| 25 March 2023 |
| Emmett's Genies CIO Charity Name |
Emmett's Genies CIO Charity Name |
Emmett's Genies CIO Charity Name |
1192340 No (if any) |
1192340 No (if any) |
1192340 No (if any) |
CC16a | |
|---|---|---|---|---|---|---|---|
| For the period from |
1/6/2021 Period start date |
To | 31/05/2022 Period end date |
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| Section A Receipts and payments | |||||||
| A1 Receipts | Unrestricted funds to the nearest £ 5,168 99 5,929 1 - - - - 11,197 - - - 11,197 545 67 26 12 2,017 108 353 - - 3,128 - - - 3,128 8,069 - - 8,069 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 5,168 99 5,929 1 - - - - 11,197 - - - 11,197 545 67 26 12 2,017 108 353 - - 3,128 - - - 3,128 8,069 |
Last year to the nearest £ |
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| Individual Donations | 5,168 | 2,727 | |||||
| Organisation Donations | 99 | 45 | |||||
| Event fundraising | 5,929 | 597 | |||||
| Interest | 1 | - | |||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| Sub total(Gross income for AR) |
11,197 | 3,369 | |||||
| A2 Asset and investment sales, (see table). |
|||||||
| - | |||||||
| - | - | ||||||
| Sub total | - | - | |||||
| Total receipts A3 Payments |
|||||||
| 3,369 | |||||||
| IT charges | 545 | 180 | |||||
| Insurance | 67 | - | |||||
| Bank Charges | 26 | - | |||||
| General Expenses | 12 | - | |||||
| Event Costs | 2,017 | - | |||||
| Fundraisingcosts | 108 | - | |||||
| Purchases for Beneficiaries | 353 | - | |||||
| - | - | ||||||
| - | - | ||||||
| **Sub total ** | 3,128 | 180 | |||||
| A4 Asset and investment purchases, (see table) |
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| - | |||||||
| - | |||||||
| **Sub total ** | - | - | |||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||||
| 180 | |||||||
| 8,069 | - | - | 8,069 | 3,189 | |||
| - | - | - | - | - | |||
| - | - | - | - | - | |||
| 8,069 | - | - | 8,069 | 3,189 |
CCXX R1 accounts (SS)
3/30/2023
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Details Details Bank Current Account Bank Deposit Account Details Details Total cash funds (agree balances with receipts and payments account(s)) Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 2,147 - 9,111 - - - 11,258 - Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Graham Martin Pettit |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
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| Graham Martin Pettit | 25/2/2023 | ||
CCXX R2 accounts (SS)
3/30/2023
2