2024-04-05-accounts - Farmland Bird Aid Network

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Trustees’ Annual Report for the period

From 06/04/2023 Period start date To 05/04/2024 Period end date

Charity name: FARMLAND BIRD AID NETWORK

Charity registration number: 1192305

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To promote the conservation of farmland bird species, particularly those in decline or at risk of extinction, by working with local communities and landowners, through supplementary feeding, monitoring and habitat restoration and conservation.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	 Increasing farmland bird numbers and diversity for the benefit of mankind  60 volunteers, farmers and landowners working together on a local initiative.  Monthly surveys and end of year annual survey submitted to British Ornithological data collection website
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	All trustees are given the Public Benefit Requirement documents PB1 and 2. Trustees have complied with their duty to have due regard to the commission’s public benefit guidance when exercising any powers or duties to which the guidance is relevant.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	Farmland Bird Aid Network receives funds from the general public and small grant bodies local to West Oxfordshire. Our largest grant has been £1000 for two years. As yet we do not have a policy on grant making.
Policy on social investment including program related investment	Para 1.38	Farmland Bird Aid Network has no investments.
		Farmland Bird Aid Network is run and

Contribution made by volunteers	Para 1.38	mostly funded by its volunteers. The majority feed the birds on a weekly basis from November to May every year. Some count the birds at the 21 sites on a monthly basis. Others collect the seed and deliver to the sites.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Farmland Bird Aid Network have been able to provide daily feeding during the ‘hungry gap’ for farmland birds at 21 sites across West Oxfordshire with 60 volunteers. Monthly surveys and end of year annual survey. Maintained our website https://farmlandbirdaidnetwork.org/ Continued to circulate a monthly newsletter for volunteers and other interested stakeholders. 12 monthly newsletters were produced during the feeding period to 110 contacts. Continued to work with the Northeast Cotswolds Farmer Cluster and received free bird feed under their sustainability project. https://www.cotswoldfarmers.org/about Attended the annual Wychwood Forest Fair as a stallholder to help raise our profile and increase numbers of volunteers and interested landowners.
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set	Para 1.41		Farmland Bird Aid Network continues to feed farmland birds through the hungry gap and to build our profile with local communities and landowners. We now have a strong relationship with the local Northeast Cotswolds Farmer Cluster.
Performance of fundraising activities against objectives set	Para 1.41		FBAN’s fundraising aim is to have enough money to purchase seed for the seven months of feeding each year. This has been achieved.
Investment performance against objectives	Para 1.41		FBAN has no investments.

Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	FBAN has a balance of £3,501 at the end of this financial year. Enough for a year’s supply of birdseed for the following year.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	This year the Trustees have approved a Reserves Policy which is to have enough funds to cover enough bird seed for one year. FBAN will aim to build this reserve over five years.
Amount of reserves held	Para 1.22	Reserves held £377
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	No fund is in deficit
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	The principal source of funding are donations, mainly from our volunteers plus also funding received from local foundations. FBAN have signed a contract with Daylesford Organics who have agreed to give 10% of their profit on a line of chocolate eggs sold in their shops.
Investment policy and objectives including any social investment policy adopted	Para 1.46	FBAN has no investments
A description of the principal risks facing the charity	Para 1.46	All funds are spent on bird seed and storage. FBAN is low risk as all funds are spent only if available. Amounts of seed can be decreased to account for funds available.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	CIO Constitution 2020
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO Charitable Incorporated Organisation
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	New trustees are appointed by current trustees and are chosen with regard to skills, knowledge and experience needed for the effective administration of the CIO.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	Farmland Bird Aid Network has four Trustees with varying lengths of term, and with the option to renew the term once. Next financial year the Board will begin the search for at least two new Trustees.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	FBAN has four Trustees and 60 volunteers. The Trustees meet three times a year and are responsible for finding the funds for the bird seed, organising the volunteers to feed at the 21 sites and storing the seed. A monthly newsletter provides information to the volunteers and health and safety advice.
Relationship with any related parties	Para 1.51	FBAN works informally with the Northeast Cotswolds Farmer Cluster to support their work feeding farmland birds under their sustainability project.
Other		FBAN gives its bird survey data to the British Ornithological data collection website

Reference and Administrative details

Charity name	FARMLAND BIRD AID NETWORK
Other name the charity uses	FBAN
Registered charity number	1192305
Charity’s principal address	DENE EDGE, LAUGHTON HILL STONESFIELD WITNEY OX29 8DY

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
LOUISE SPICER		ORIGINAL TRUSTEE
JANE ELLIS	CHAIR	APPOINTED BY BOARD
GENNY EARLY		APPOINTED BY BOARD
HANNAH BOURNE TAYLOR		APPOINTED BY BOARD

– Corporate trustees names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity

Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) JANE ELLIS

Position (eg Secretary, CHAIR Chair, etc)

Date 13 September 2024

FARMLAND BIRD AID NETWORK

No (if any)

Recei ts and a ments accounts p p y

CC16a

For the period from	Period start date 6/4/2023	To	Period end date 5/4/2024

Section A Receipts and payments

Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £

A1 Receipts

A1 Receipts	to the nearest £ Unrestricted funds	to the nearest £ Restricted funds	to the nearest £ Endowment funds	Total funds to the nearest £	Last year to the nearest £
Previousyear balance	3,773	-	-	3,773	2,209
Donations	554	-	-	554	1,274
Gift Aid Income	21	-	-	21	142
Interest	7	-	-	7	5
Grant	-	-	-	-	1,250
	-	-	-	-	-
	-	-	-	-	-
Sub total(Gross income for AR)	4,355	-	-	4,355	4,880

A2 Asset and investment sales,
(see table).
	-	-	-	-
	-	-	-	-	-
Sub total	-	-	-	-	-

Total receipts	4,355	-	-	4,355	4,880

A3 Payments

A3 Payments
Bank Account Fees Insurance Bird Seed Storage Bins / Post FARM Ed Anniversary	60	-	-	60	72
	140	-	-	140	140
	-	-	-	-	882
	54	-	-	54	13
	600	-	-	600	-
	-	-	-	-	-

10/28/2024

	-	-		-		-	-
	-	-		-		-	-
	-	-		-		-	-
Sub total 854		-		-		854	1,107

A4 Asset and investment
purchases, (see table)
	-		-		-	-
	-		-		-	-
Sub total -			-		-	-	-

Total payments 854			-		-	854	1,107

Net of receipts/(payments) 3,501		-		-		3,501	3,773
A5 Transfers between funds	-	-		-		-	-
A6 Cash funds last year end	-	-		-		-	-
Cash funds this year end 3,501		-		-		3,501	3,773

Section B Statement of assets and liabilities at the end of the period

Categories B1 Cash funds	Details Details Total cash funds (agree balances with receipts and payments account(s))	to nearest £ 3,501 - - 3,501 OK to nearest £ Unrestricted funds Unrestricted funds	to nearest £ - - - OK to nearest £ Restricted funds Restricted funds	to nearest £ Endowment funds
				-
				-
				-
				-
				OK
				to nearest £ Endowment funds

10/28/2024

B2 Other monetary assets

B3 Investment assets

B4 Assets retained for the charity’s own use

-	-	-
-	-	-
-	-	-
-	-	-
-	-	-
-	-	-

Details Details Reserves Details	Fund to which asset belongs Fund to which asset belongs Fund to which liability relates	Cost (optional) - - - - - Cost (optional) - - - - - - - - - Amount due (optional)	Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			377
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)

10/28/2024

B5 Liabilities

Signed by one or two trustees on behalf of all the trustees

Signature	Print Name Jane Ellis	Date of approval
	Jane Ellis	13-Sep-24

10/28/2024