Take A Part CIO
Charity No. 1192298
Company No. CE023324
Trustees' Report and Unaudited Accounts
31 March 2022
Take A Part CIO Contents
| Pages | ||
|---|---|---|
| Trustees' Annual Report | 2 to 4 | |
| Independent Examiner's Report | 5 | |
| Statement of Financial Activities | 6 | |
| Summary Income and Expenditure Account | 7 | |
| Balance Sheet | 8 | |
| Notes to the Accounts | 9 to | 15 |
| Detailed Statement of Financial Activities | 16 to | 17 |
Page 1
Take A Part CIO Trustees Annual Report
The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the unaudited financial statements of the charity for the period ended 31 March 2022.
REFERENCE AND ADMINISTRATIVE DETAILS
Company No. CE023324
Charity No. 1192298
Registered Office
C/O Karst 28 George Place Plymouth Devon PL1 3NY
Directors and Trustees
The Directors of the charitable company are its Trustees for the purposes of charity law. The following Directors and Trustees served during the year:
S. Bowden C.S. Hope G.M. Leahy Z. Li J. Miller J. Puleston
Key Management Personnel
Chair
Dr Gerard Mark Leahy
Accountants
Precise Accountants Ltd Unit 6, Brooklands Budshead Road Plymouth Devon PL6 5XR
OBJECTIVES AND ACTIVITIES
The purpose of the charity as set out in its governing document is to promote, maintain, improve and advance education and appreciation of the arts in all forms in particular, but not limited to, the provision of community arts projects led by community engagement in Plymouth and the wider South West region.
The main activities undertaken in relation to those purposes are below:
Page 2
Take A Part CIO Trustees Annual Report
Community Arts Projects and Commissions
Working with communities that have historically and systemically had less, we use creativity as a catalyst for change - supporting the development of more agency and activism from the ground up.
Creative Education Programmes
Using creativity as another way ‘in’, we support teachers, parents, early years education etc to use creativity to engage children in learning and to increase educational attainment and appreciation of the arts for young people at the earliest stages of life.
Creative Programmes for Young People
We work with CYP of all age ranges in projects that are devised and delivered by them. They set the ambitions, the budgets and the briefs for all the work and then work alongside of us to monitor and develop projects that support YP across the city (such as asset based community development mapping projects, social enterprise work, creating art in the public realm etc).
Supporting the Sector: Advice, Guidance, Talent Development and Mentoring
We support those interested in community arts to upskill via a range of activities such as our flagship Social Making symposium, mentoring and advice support, Social Learning (Learn As You Go and Pay What You Can online sessions) and via placements and smaller commissions.
Community Arts Projects and Commissions:
Coxside Residents Arts Board (CRAB) - a group of residents who work with Take A Part in the East End of Plymouth to devise Projects that support creative engagement in the wider community and use art projects to instigate local changes. Key events included Coxside Carnival, Beach Cleans, Go and See Projects, Coxside Echoes Community Magazine and various fun days and events.
Stoke Village Hub - a group of residents working in Stoke Village (West End) to devise Projects that support creative engagement in the wider community and use art projects to instigate local changes. Key events included Artist in Residence Programme, Village Hub making days, community fun days and workshops to upskill residents.
Creative Education Programmes:
Crazy Glue - a series of after school art clubs for parents and children from vulnerable families in Efford, East End and Whitleigh to engage together creatively to find ways to support one another and get signposted to services and support in their area that address wider needs such as energy crisis support, employment services et al.
Centre of Excellence for Creative Education - working in partnership with High View School, TAP support teachers and artists to learn how to use creativity to increase educational attainment and appreciation of art from the earliest stages.
Creative Programmes for Young People:
Young Creatives (PRIME): Working with the skating community of Plymouth via PRIME Skatepark, we are exploring social enterprise models and DIY approaches for making with creativity (ie designing skateboards and logos, repeat patterns etc).
Page 3
Take A Part CIO Trustees Annual Report
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
The above report has been prepared in accordance with the provisions applicable to companies subject to the small companies regime as set out in Part 15 of the Companies Act 2006 and in accordance with the Charities SORP (FRS 102).
Signed on behalf of the board
S. Bowden
Trustee
21 October 2022
Page 4
Take A Part CIO Independent Examiners Report
Independent Examiner's Report to the trustees of Take A Part CIO
I report to the charity trustees on my examination of the financial statements of Take A Part CIO for the period ended 31 March 2022 which comprise the Statement of Financial Activities, the Summary Income and Expenditure Account, the Balance Sheet and the related notes.
Responsibilities and basis of report
As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act.
Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's financial statements as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
As the charity's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of FCCA.
I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that:
-
accounting records were not kept in accordance with section 386 of the 2006 Act ; or
-
the financial statements do not accord with those records; or
-
the financial statements do not comply with the accounting requirements under section 396 of the 2006 Act other than any requirement that the financial statements give a 'true and fair' view which is not a matter considered as part of an independent examination; or
-
the financial statements have not been prepared in accordance with the Charities SORP (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Lee James Hardacre FCCA
Precise Accountants Ltd Unit 6, Brooklands Budshead Road Plymouth Devon PL6 5XR 21 October 2022
Page 5
Take A Part CIO
Statement of Financial Activities
for the period ended 31 March 2022
| Notes Income and endowments from: Donations and legacies 3 Other trading activities 4 Other 5 Total Expenditure on: Other 6 Total Net gains on investments Net income 7 Transfers between funds Net income before other gains/(losses) Other gains and losses Net movement in funds Reconciliation of funds: Total funds carried forward |
Unrestricted funds 2022 £ 223,615 54,971 18,925 |
Restricted funds 2022 £ 19,840 - - |
Total funds 2022 £ 243,455 54,971 18,925 |
|---|---|---|---|
| 297,511 246,206 |
19,840 19,840 |
317,351 266,046 |
|
| 246,206 - |
19,840 - |
266,046 - |
|
| 51,305 - |
- - |
51,305 - |
|
| 51,305 | - | 51,305 | |
| 51,305 | - | 51,305 | |
| 51,305 | - | 51,305 |
Page 6
Take A Part CIO Summary Income and Expenditure Account
for the period ended 31 March 2022
| Income Gross income for the period Expenditure Interest payable Depreciation and charges for impairment of fixed assets Total expenditure for the period Net income before tax for the period Net income for the period |
2022 £ 317,351 |
|---|---|
| 317,351 | |
| 265,722 57 267 |
|
| 266,046 | |
| 51,305 | |
| 51,305 |
Page 7
Take A Part CIO
Balance Sheet
at 31 March 2022
| at 31 March 2022 | ||
|---|---|---|
| Company No. CE023324 |
Notes | 2022 |
| £ | ||
| Fixed assets | ||
| Tangible assets | 9 | 652 |
| Investments | 10 | 1 |
| 653 | ||
| Current assets | ||
| Debtors | 11 | 10,016 |
| Cash at bank and in hand | 77,586 | |
| 87,602 | ||
| Creditors:Amount falling due within one year | 12 | (36,950) |
| Net current assets | 50,652 | |
| Total assets less current liabilities | 51,305 | |
| Net assets excluding pension asset or liability | 51,305 | |
| Total net assets | 51,305 | |
| The funds of the charity | ||
| Restricted funds | 13 | |
| Restricted income funds | - | |
| - | ||
| Unrestricted funds | 13 | |
| General funds | 51,305 | |
| 51,305 | ||
| Reserves | 13 | |
| Total funds | 51,305 |
These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
For the period ended 31 March 2022 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
Approved by the board on 21 October 2022
And signed on its behalf by:
S. Bowden
Trustee
21 October 2022
Page 8
Take A Part CIO Notes to the Accounts
for the period ended 31 March 2022
- 1 Accounting policies
Basis of preparation
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
Change in basis of accounting or to previous accounts
There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.
Fund accounting
Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity. Designated funds These are unrestricted funds earmarked by the trustees for particular purposes. Revaluation funds These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values. Restricted funds These are available for use subject to restrictions imposed by the donor or through terms of an appeal.
Income
Recognition of Income is included in the Statement of Financial Activities (SoFA) when the charity income becomes entitled to, and virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability. Income with Where income has related expenditure the income and related expenditure is related expenditure reported gross in the SoFA.
Donations and Voluntary income received by way of grants, donations and gifts is included in the legacies the SoFA when receivable and only when the Charity has unconditional entitlement to the income. Tax reclaims on Income from tax reclaims is included in the SoFA at the same time as the donations and gifts gift/donation to which it relates. Donated services These are only included in income (with an equivalent amount in expenditure) and facilities where the benefit to the Charity is reasonably quantifiable, measurable and material. Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable. Gains/(losses) on This includes any gain or loss resulting from revaluing investments to market value revaluation of fixed at the end of the year. assets Gains/(losses) on This includes any gain or loss on the sale of investments. investment assets
Page 9
Take A Part CIO Notes to the Accounts
Expenditure
-
Recognition of Expenditure is recognised on an accruals basis. Expenditure includes any VAT which expenditure cannot be fully recovered, and is reported as part of the expenditure to which it relates.
-
Expenditure on These comprise the costs associated with attracting voluntary income, fundraising raising funds trading costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its activities and charitable activities services in the furtherance of its objects, including the making of grants and governance costs.
-
Grants payable All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid.
-
Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs.
-
Other expenditure These are support costs not allocated to a particular activity.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Tangible fixed assets and depreciation
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:
Fixtures and equipment 20%% Straight line
Freehold investment property
Investment properties are measured initially at cost and subsequently at fair value at each balance sheet date and are not depreciated. All gains or losses are taken to the Statement of Financial Activities as they arise.
Stocks
Stock is included at the lower of cost or net realisable value. Donated items of stock are recognised at fair value which is the amount the charity would have been willing to pay for the items on the open market.
Trade and other debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
Cash and cash equivalents
Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.
Page 10
Take A Part CIO Notes to the Accounts
Trade and other creditors
Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
Research and development
Expenditure on research and development is written off in the year in which it is incurred.
Foreign currencies
Monetary assets and liabilities denominated in currencies other than the functional currency of the charity are translated at the rates of exchange prevailing at the end of the reporting period. Transactions in currencies other than the functional currency of the charity are recorded at the rate of exchange on the date that the transaction occurred.
All exchange differences are are taken into account in arriving at net income/expenditure.
Leased assets
Where the charity enters into a lease which entails taking substantially all the risks and rewards of ownership of an asset, the lease is treated as a finance lease.
Leases which do not transfer substantially all the risks and rewards of ownership to charity are classified as operating leases.
Assets held under finance leases are initially recognised as assets of the charity at their fair value at the inception of the lease or, if lower, at the present value of the minimum lease payments. The corresponding liability to the lessor is included in the balance sheet date as a finance lease obligation. Lease payments are apportioned between finance expenses and reduction of the lease obligation so as to achieve a constant rate of interest on the remaining balance of the liability. Finance expenses are recognised immediately, unless they are directly attributable to qualifying assets, in which case they are capitalised in accordance with the charity's policy on borrowing costs. Assets held under finance leases are depreciated in the same way as owned assets.
Operating lease payments are recognised as an expense on a straight-line basis over the lease term. In the event that lease incentives are received to enter into operating leases, such incentives are recognised as a liability. The aggregate benefit of incentives is recognised as a reduction of rental expense on a straight-line basis.
Pension costs
The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the company pays fixed contributions into a separate entity. Once the contributions have been paid the company has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the company in independently administered funds.
Receipt of donated goods, facilities and services
All donated goods, facilities and services received are recognised within incoming resources and expenditure at an estimate of the value to the charity.
Page 11
Take A Part CIO Notes to the Accounts
2 Company status
The company is a charitable incorporated organisation (CIO) and consequently does not have share capital.
3 Income from donations and legacies
| Donations Grants 4 Income from other trading activities Management and consultancy fee income 5 Other income Covid-19 support grants 6 Other expenditure Advertising and marketing costs Artist fees Workshop and event costs Producer fees Other interest payable Employee costs Motor and travel costs Amortisation, depreciation, impairment, profit/loss on disposal of fixed assets General administrative costs Legal and professional costs |
Unrestricted £ 10,000 213,615 223,615 Unrestricted £ 20,964 11,909 8,603 24,469 57 157,888 7,164 267 5,504 9,381 246,206 |
Restricted £ - 19,840 19,840 Unrestricted £ 54,971 54,971 Unrestricted £ 18,925 18,925 |
Total 2022 £ 10,000 233,455 243,455 Total 2022 £ 54,971 54,971 Total 2022 £ 18,925 18,925 |
|---|---|---|---|
| Restricted £ - - - - - 19,840 - - - - 19,840 |
Total 2022 £ 20,964 11,909 8,603 24,469 57 177,728 7,164 267 5,504 9,381 266,046 |
Page 12
Take A Part CIO Notes to the Accounts
| 7 Net income before transfers This is stated after charging: Depreciation of owned fixed assets 8 Staff costs Salaries and wages Social security costs Pension costs No employee received emoluments in excess of £60,000. 9 Tangible fixed assets |
2022 £ 267 2022 158,544 6,913 3,353 |
|---|---|
| 168,810 | |
| Cost or revaluation Additions At 31 March 2022 Depreciation and impairment Depreciation charge for the year At 31 March 2022 Net book values At 31 March 2022 10 Investments Cost or revaluation Additions At 31 March 2022 Net book values At 31 March 2022 11 Debtors Trade debtors Other debtors Prepayments and accrued income |
2022 £ 7,765 360 1,891 10,016 |
Fixtures and equipment £ 919 919 267 267 652 Investment in Subsidiaries £ 1 1 1 |
Total £ 919 |
|---|---|---|---|
| 919 | |||
| 267 | |||
| 267 | |||
| 652 | |||
| Total £ 1 |
|||
| 1 | |||
| 1 | |||
Page 13
Take A Part CIO
Notes to the Accounts
12 Creditors:
amounts falling due within one year
| Trade creditors Accruals Deferred income 13 Movement in funds Restricted funds: Restricted income funds: TS2 Grant Total Unrestricted funds: General funds Total funds |
2022 £ 2,755 1,002 33,193 36,950 Incoming resources (including other gains/losses ) £ 19,840 19,840 297,511 317,351 |
Resources expended £ (19,840) (19,840) (246,206) (266,046) |
At 31 March 2022 £ - |
|---|---|---|---|
| - | |||
| 51,305 | |||
| 51,305 |
Purposes and restrictions in relation to the funds:
| Restricted funds: | |
|---|---|
| TS2 Grant | Covering salary costs on TS2 project |
14 Analysis of net assets between funds
| Fixed assets Investments Net current assets |
Unrestricted funds £ 652 1 50,652 51,305 |
Total £ 652 1 50,652 |
|---|---|---|
| 51,305 |
Page 14
Take A Part CIO Notes to the Accounts
15 Reconciliation of net debt
| Reconciliation of net debt | ||
|---|---|---|
| Cash and cash equivalents Net debt |
Cash flows £ |
At 31 March 2022 £ |
| 77,586 | 77,586 | |
| 77,586 77,586 |
77,586 | |
| 77,586 |
16 Commitments
Pension commitments
| Pension commitments | |
|---|---|
| 2022 | |
| £ | |
| The pension cost charge to the company | |
| amounted to: | 3,353 |
17 Related party disclosures
Controlling party
The company is a charitable incorporated organisation (CIO) and has no share capital; thus no single party controls the company.
Page 15
Take A Part CIO
Detailed Statement of Financial Activities
for the period ended 31 March 2022
| Income and endowments from: Donations and legacies Donations Grants Other trading activities Management and consultancy fee income Other Covid-19 support grants Total income and endowments Expenditure on: Other expenditure Advertising and marketing costs Artist fees Workshop and event costs Producer fees Other interest payable Employee costs Salaries/wages Directors' remuneration Employer's NIC Pension costs Staff training Motor and travel costs Travel and subsistence General administrative costs, including depreciation and amortisation Depreciation of Fixtures and equipment Bad debts Bank charges General insurances Software, IT support and related costs Stationery and printing |
Unrestricted funds 2022 £ 10,000 213,615 223,615 54,971 54,971 18,925 18,925 297,511 20,964 11,909 8,603 24,469 57 66,002 77,455 62,816 5,685 3,014 8,918 157,888 7,164 7,164 267 133 277 411 1,547 637 |
Restricted funds 2022 £ - 19,840 19,840 - - - - 19,840 - - - - - - 18,273 - 1,228 339 - 19,840 - - - - - - - - |
Total funds 2022 £ 10,000 233,455 |
|---|---|---|---|
| 243,455 | |||
| 54,971 | |||
| 54,971 | |||
| 18,925 | |||
| 18,925 | |||
| 317,351 20,964 11,909 8,603 24,469 57 |
|||
| 66,002 | |||
| 95,728 62,816 6,913 3,353 8,918 |
|||
| 177,728 | |||
| 7,164 | |||
| 7,164 | |||
| 267 133 277 411 1,547 637 |
Page 16
Take A Part CIO
Detailed Statement of Financial Activities
| Take A Part CIO Detailed Statement of Financial Activities |
|||
|---|---|---|---|
| Subscriptions Sundry expenses Telephone, fax and broadband Legal and professional costs Accountancy and bookkeeping Total of expenditure of other costs Total expenditure Net gains on investments Net income Net income before other gains/(losses) Other Gains Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward |
557 1,353 589 5,771 9,381 9,381 246,206 246,206 - 51,305 51,305 - 51,305 - 51,305 |
- - - - - - 19,840 19,840 - - - - - - - |
557 1,353 589 |
| 5,771 | |||
| 9,381 | |||
| 9,381 | |||
| 266,046 | |||
| 266,046 - |
|||
| 51,305 | |||
| 51,305 - |
|||
| 51,305 | |||
| - | |||
| 51,305 |
Page 17