THE WEST HENDRED VILLAGE HALL
REGISTERED CHARITY NO. 1192220
TRUSTEES’ ANNUAL REPORT FOR YEAR ENDED SEPTEMBER 30 2025
ADDRESS: West Hendred Village Hall, Ginge Road, West Hendred, Oxfordshire OX12 8RP
OBJECTIVES
The West Hendred Village Hall CIO (TWHVH) runs a village hall for the benefit of the inhabitants of West Hendred and its neighbourhood. We offer facilities for recreation and other leisure-time occupation for individuals and groups, of all ages, and for the public at large, with the object of improving conditions of life for everyone involved.
ACTIVITIES IN THE YEAR
Throughout our financial year, October 1 2024 to September 30 2025, the Hall hosted regular activities including Yoga classes, Pilates classes, a Toddlers group, the Springline Choir practices and the local Stitchers group (a vital fortnightly outing in a warm space for a number of older villagers). In addition, the Hall raises much of its funds from an annual Beer Festival in the summer, which includes food, live music and, on the Saturday, a popular family-focused afternoon and a well-attended Christmas Fair in early December, with stalls for local businesses and crafts. The Hall id also much used for children’s parties and adult celebrations.
The Hall’s activities and facilities are advertised in the monthly West Hendred newsletter as well as on the Hall’s Facebook page. One-off fund-raising events are promoted in both the West Hendred and two adjacent village newsletters and through road-side banners when appropriate. The Hall’s website was upgraded in 2025 westhendred.net .
A sub-committee of the Board of Trustees, the Management Committee, organises and runs the Hall’s activities and general maintenance of the Hall, in line with current regulations. This Committee includes several younger members of the village, whose energies and ideas are boosting the Hall’s presence as a lively community hub.
In 2025, the Hall had repairs carried out to the roof, repainted the interior, upgraded its electricity systems, carried out a fire risk assessment and updated safety instructions and terms and conditions for Hall users.
REPORT TO THE VILLAGE (BENEFICIARIES)
The February 2026 issue of the West Hendred Newsletter included a report of the Village Hall for the last calendar year (2025) and of the coming year to the
Village (the beneficiaries); this is distributed to all houses in the village by email or by hand.
FINANCIAL REPORT
Independent Examiner’s report attached; approved unanimously by TWHVH Trustees and the Management Committee.
In the year to 30 September 2025, the Hall’s income from lettings and events totalled £33,320; donations and grants of £2,060 were received. The account ended the year with a credit balance of £22,902.
Independent Examiner: STEPHEN DEXTER, Chartered Accountant, Inanda, Main Street, Grove, Oxon, OX12 7HT
ANNUAL GENERAL MEETING
TWHVH AGM, open to all residents of the village, was held on 13 May 2026. It was advertised for over 28 days preceding the meeting on the front door of the Village Hall, in the Hall’s external noticeboard and in the monthly village newsletter distributed to all houses in the village.
The following trustees were proposed and elected:
Chairman: Hugh Rees
Treasurer: Ken Pagett
Secretary: Chantal Ligertwood
Other Trustees: Selena Adams (Chair of Management Committee), Rosemary Budge, Sarah Lloyd, Stefan Povolotsky
Advisers to the Trustees, proposed and elected: Peter Cook (governance)
Membership of the Trustees’ committee and the Management Committee is open to all village residents and widely encouraged in the advertisement of the AGM as well as verbally amongst villagers.
THE WEST HENDRED VILLAGE HALL
ACCOUNTS FOR THE YEAR ENDED 30 SEPTEMBER 2025
THE WEST HENDRED VILLAGE HALL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 SEPTEMBER 2025
LEGAL AND ADMINISTRATIVE INFORMATION
| Name of Charity | The West Hendred Village Hall |
|---|---|
| Charity registration number | 1192220 |
| Trustees | Hugh Rees (Chairman) |
| Selena J Adams (appointed 17 July 2025) | |
| Rosemary R Budge | |
| Nigel Findley (resigned 31 October 2024) | |
| Chantal Ligertwood | |
| Sarah LW Lloyd | |
| Kenneth P Pagett | |
| Stefan M Povolotsky | |
| Principal address | Mill Farm House |
| Mill Lane | |
| West Hendred | |
| Wantage | |
| Oxon, | |
| OX12 8RJ | |
| Bankers | Co-operative Bank Plc |
| Independent Examiner | S K Dexter FCA |
| Inanda | |
| Main Street, | |
| Grove | |
| Oxon | |
| OX12 7HT |
THE WEST HENDRED VILLAGE HALL
RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 30 SEPTEMBER 2025
| Receipts Lettings Events Donation Grants Bank interest Wayleave Total receipts Less: payments Repairs Electricity and water Cleaning External ground maintenance Internet and telephone Insurance Lettings refunds Events costs Sundry Total payments Excess receipts over payments Bank balance at 1 October 2024 Bank balance at 30 September 2025 |
2025 £ 12,492 20,828 2,060 - 50 2 35,432 11,424 8,289 2,104 1,328 596 1,114 755 9,501 97 35,208 224 22,678 22,902 |
2024 £ 11,502 20,796 411 4,000 - 2 |
|---|---|---|
| 36,711 | ||
| 3,300 3,731 2,007 1,144 641 849 - 12,089 - |
||
| 23,761 | ||
| 12,950 9,728 |
||
| 22,678 |
These accounts were approved by the trustees on 9 October 2025
Kenneth P Pagett
Trustee
Page 1
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE WEST HENDRED VILLAGE HALL
I report on the accounts of The West Hendred Village Hall for the year ended 30 September 2025, which are set out on page 1.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act), and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act;
-
follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
-
state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts give a “true and fair” view and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
- i which gives me reasonable cause to believe that in, any material respect the requirements:
a to keep accounting records in accordance with section 130 of the 2011 Act and
b to prepare accounts which accord with accounting records and comply with the accounting requirements of the 2011 Act
have not been met or
ii to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
STEPHEN DEXTER
Chartered Accountant Grove, Oxon, OX12 7HT 9 October 2025
Page 3
THE WEST HENDRED VILLAGE HALL
ACCOUNTS FOR THE YEAR ENDED 30 SEPTEMBER 2025
THE WEST HENDRED VILLAGE HALL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 SEPTEMBER 2025
LEGAL AND ADMINISTRATIVE INFORMATION
| Name of Charity | The West Hendred Village Hall |
|---|---|
| Charity registration number | 1192220 |
| Trustees | Hugh Rees (Chairman) |
| Selena J Adams (appointed 17 July 2025) | |
| Rosemary R Budge | |
| Nigel Findley (resigned 31 October 2024) | |
| Chantal Ligertwood | |
| Sarah LW Lloyd | |
| Kenneth P Pagett | |
| Stefan M Povolotsky | |
| Principal address | Mill Farm House |
| Mill Lane | |
| West Hendred | |
| Wantage | |
| Oxon, | |
| OX12 8RJ | |
| Bankers | Co-operative Bank Plc |
| Independent Examiner | S K Dexter FCA |
| Inanda | |
| Main Street, | |
| Grove | |
| Oxon | |
| OX12 7HT |
THE WEST HENDRED VILLAGE HALL
RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 30 SEPTEMBER 2025
| Receipts Lettings Events Donation Grants Bank interest Wayleave Total receipts Less: payments Repairs Electricity and water Cleaning External ground maintenance Internet and telephone Insurance Lettings refunds Events costs Sundry Total payments Excess receipts over payments Bank balance at 1 October 2024 Bank balance at 30 September 2025 |
2025 £ 12,492 20,828 2,060 - 50 2 35,432 11,424 8,289 2,104 1,328 596 1,114 755 9,501 97 35,208 224 22,678 22,902 |
2024 £ 11,502 20,796 411 4,000 - 2 |
|---|---|---|
| 36,711 | ||
| 3,300 3,731 2,007 1,144 641 849 - 12,089 - |
||
| 23,761 | ||
| 12,950 9,728 |
||
| 22,678 |
These accounts were approved by the trustees on 9 October 2025
Kenneth P Pagett
Trustee
Page 1
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE WEST HENDRED VILLAGE HALL
I report on the accounts of The West Hendred Village Hall for the year ended 30 September 2025, which are set out on page 1.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act), and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act;
-
follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
-
state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts give a “true and fair” view and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
- i which gives me reasonable cause to believe that in, any material respect the requirements:
a to keep accounting records in accordance with section 130 of the 2011 Act and
b to prepare accounts which accord with accounting records and comply with the accounting requirements of the 2011 Act
have not been met or
ii to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
STEPHEN DEXTER
Chartered Accountant Grove, Oxon, OX12 7HT 9 October 2025
Page 3