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2025-09-30-accounts

REGISTERED CHARITY NUMBER: 1192178

Report of the Trustees and

Unaudited Financial Statements for the Year Ended 30 September 2025

for

BEN SAUNDERS FOUNDATION

Richardson Swift Audit Limited 11 Laura Place Bath BA2 4BL

BEN SAUNDERS FOUNDATION

Contents of the Financial Statements for the year ended 30 September 2025

Page
Report of the Trustees 1 to 6
Independent Examiner's Report 7
Statement of Financial Activities 8
Balance Sheet 9
Notes to the Financial Statements 10 to 15
Detailed Statement of Financial Activities 16 to 17

BEN SAUNDERS FOUNDATION

Report of the Trustees for the year ended 30 September 2025

The trustees present their report with the financial statements of the charity for the year ended 30 September 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

Welcome to the Ben Saunders Foundation annual report for 2024/2025.

Our 5th year as a charity has been one where we have continued to support families from all over England, Wales and Scotland.

The Bath based foundation was created by Ben Saunders in August 2020. It was Ben's wish to never be forgotten and he wanted to achieve this by providing holidays for Teenagers and Young Adults with cancer.

OBJECTIVES AND ACTIVITIES

Objectives and aims

The primary objective is providing holidays to Teenagers and Young Adults who have suffered from cancer.

Page 1

BEN SAUNDERS FOUNDATION

Report of the Trustees for the year ended 30 September 2025

OBJECTIVES AND ACTIVITIES Significant activities Background of the Ben Saunders Foundation

The Ben Saunders Foundation was established in August 2020 in Bath, inspired by the vision and legacy of Ben Saunders. Ben, a remarkable young man, faced his own battle with cancer with courage and compassion. During his journey, he became acutely aware of the challenges faced by teenagers and young adults undergoing cancer treatment-not just medically, but emotionally and socially. Ben's wish was to ensure that young people like him would never feel forgotten, and that they would have opportunities to create joyful memories with their families during unimaginably difficult times.

From its inception, the Foundation has been family-led, with Ben's family and close friends forming the core of its governance and operations. This personal connection ensures that the charity's work is always rooted in empathy, understanding, and a genuine desire to make a difference. The Foundation was registered as a Charitable Incorporated Organisation (CIO) on 5th November 2020 (Charity Number: 1192178) and has since grown both in reach and impact.

The primary mission of the Ben Saunders Foundation is to provide free holidays for teenagers and young adults with cancer, along with their families. These holidays offer a much-needed respite from treatment and hospital visits, giving families the chance to relax, reconnect, and make lasting memories together. Since welcoming its first guests in April 2021, the Foundation has supported over 460 families from across England, Wales, and Scotland, with consistently positive feedback from those who have benefited from its services.

The Foundation's work is made possible by the dedication of its trustees, volunteers, and supporters, as well as the generosity of donors and grant-making bodies. Over the years, the Foundation has also developed strong partnerships with local hospitals, particularly the Teenage and Young Adult ward in Bristol, providing additional support such as vouchers for patients.

Ben's legacy lives on through every family helped, every holiday provided, and every act of kindness inspired by his story. The Foundation remains committed to growing its impact, raising awareness, and ensuring that no young person with cancer feels alone or unsupported.

Our Supporters: Companies and Organisations

The Ben Saunders Foundation's ability to provide life-changing holidays and support to teenagers and young adults with cancer is made possible thanks to the generosity of a wide range of companies, grant-making bodies, and community groups. Their contributions have been vital in helping us grow, reach more families, and enhance the quality of our services.

Key Supporters in 2024/2025

The National Lottery

We were honoured to receive another significant grant from the National Lottery, this time for £20,000. Their continued support has enabled us to expand our reach and invest in new facilities for our guests.

Family and Friends of Hollie Mytton

In memory of Hollie Mytton, her family and friends raised over £15,000 for the Foundation. This heartfelt contribution has directly supported many families in need.

Time Finance

With a generous donation of £6,973, Time Finance has played a crucial role in helping us cover operational costs and provide more holidays for young people undergoing cancer treatment.

Hinkley Point

Their support of £6,100 has helped us maintain and improve our holiday facilities, ensuring a comfortable and welcoming environment for all our guests.

The Card Factory

Page 2

BEN SAUNDERS FOUNDATION

Report of the Trustees for the year ended 30 September 2025

OBJECTIVES AND ACTIVITIES

A donation of £5,000 from the Card Factory has contributed to the ongoing success of our holiday programme and the overall sustainability of the Foundation.

Pride of Britain Charity

Their gift of £2,500 has helped us continue our work supporting families at some of the most challenging times in their lives.

Zippe

With a donation of £1,500, Zippe has supported our mission to provide respite and joy to young people and their families.

Baron Davenports

Their contribution of £500 has helped us with the day-to-day running of the Foundation.

Fry's Bowling Club

The club's donation of £360 is a wonderful example of community support making a real difference.

The Impact of Corporate and Community Support

Without the generosity of these companies, charities, and community groups, the Ben Saunders Foundation would not be able to offer the level of support and care that so many families rely on. Their donations have enabled us to:

Purchase and maintain our new 2025 ABI Harrogate holiday home, securing a 25-year lease to support families for decades to come.

Continue providing vouchers for patients on the Teenage and Young Adult ward in Bristol.

Cover essential running costs through initiatives like our thriving 200 Club.

Expand our reach to families across England, Wales, and Scotland.

We are deeply grateful for every donation, large or small, and for the ongoing partnerships that help us fulfil Ben's legacy. Together, we are making a lasting difference in the lives of young people with cancer and their families.

Our Holiday Site: Hoburne Cotswolds

The Ben Saunders Foundation is proud to provide holidays for families at the beautiful Hoburne Cotswolds holiday park, located near Cirencester in the heart of the Cotswold Water Park. This idyllic setting is surrounded by lakes, woodlands, and picturesque countryside, offering a peaceful and restorative environment for families facing the challenges of cancer.

Why Hoburne Cotswolds?

Hoburne Cotswolds is renowned for its welcoming atmosphere and excellent facilities, making it an ideal retreat for families who need a break from hospital visits and treatment routines. The park is designed with accessibility and comfort in mind, ensuring that guests of all ages and abilities can relax and enjoy their stay.

Facilities and Amenities

Indoor and outdoor heated swimming pools, perfect for year-round fun, whatever the weather.

Adventure playgrounds and soft play areas for children.

Fishing lakes, pedalos, and kayaking for those who love the water.

Modern entertainment complex with live shows, games, and activities for all ages.

On-site restaurant, café, and takeaway for convenient dining options.

Fitness suite, sauna, and steam room for relaxation and wellbeing.

Page 3

BEN SAUNDERS FOUNDATION

Report of the Trustees for the year ended 30 September 2025

OBJECTIVES AND ACTIVITIES

Accessible lodges and facilities to accommodate guests with mobility needs.

Dog-friendly accommodation so the whole family, including pets, can enjoy the holiday.

Beautiful lakeside walks and nature trails for peaceful moments and wildlife spotting.

A Place to Make Memories

Our holiday homes at Hoburne Cotswolds are fully equipped and designed to be a true "home away from home." They have all the comforts needed for a restful stay. The park's tranquil setting allows families to reconnect, make joyful memories, and simply enjoy time together away from the pressures of illness.

Feedback from Families

Families who have stayed at Hoburne Cotswolds through the Foundation consistently praise the site's friendly staff, clean and modern facilities, and the sense of peace it provides. Whether enjoying a swim, exploring the local area, or simply relaxing in the lodge, guests find the park to be a source of comfort and happiness during difficult times.

Location and Accessibility

Hoburne Cotswolds is easily accessible by car and public transport, with ample parking and step-free access to many facilities. The park is also close to local attractions, including the Cotswold Wildlife Park, charming villages, and the wider Cotswold Water Park, offering plenty of opportunities for day trips and exploration.


"The lodges are beautiful and we've put in Sky TV with all the channels, air conditioning and so on, and just tried to make them as comfortable and welcoming as possible. If someone's having chemotherapy, let's say, for three months, two weeks on and one week off, they can go there and literally do nothing. Equally, if they finished their treatment a year ago there's an indoor swimming pool, an outdoor swimming pool, gymnasium, sauna-loads of things to do. Alternatively, they can stay in the lodge on Hoburne Cotswold Reach which is slightly away from the main park, and wake up to the birds singing and perfect peace." - Tom Saunders, Chair of Trustees

Public benefit

Public benefit is achieved by providing holiday accomodation for teenage and young adults undergoing treatment for cancer, as well as for bereaved families. The Trustees have given consideration to the Charity Commission's published guidance on the Public Benefit requirement under the Charities Act 2011.

Volunteers

The foundation relies on the support of unpaid volunteers. The Trustees would like to take this opportunity to thank all our generous volunteers.

ACHIEVEMENTS AND PERFORMANCE

Charitable activities

We have once again provided holidays for over 100 families in the previous 12 months. These families have come from all four corners of England as well as many from both Wales and Scotland. In total since we took our first guest in April 2021 we have now supported over 375 families.

All of the families who stay with us have given us wonderful feedback and the majority of their stories can be found on our website. www.bensaundersfoundation.org

FINANCIAL REVIEW

Financial position

As shown on the balance sheet, the Trust's financial position is healthy.

Reserves policy

The charity's reserves policy is to hold funds in cash of at least £25,000 in order to cover at least 6 months' average overhead expenditure.

Page 4

BEN SAUNDERS FOUNDATION

Report of the Trustees for the year ended 30 September 2025

FINANCIAL REVIEW

Going concern

The charity is a going concern. There are no material uncertainties about the charity's ability to continue its operation.

FUTURE PLANS

We remain aware of the current cost of living crisis and the impact this is having on people's ability to support charities. We are also looking to increase our support to the Teenage Young Adult ward in Bristol.

The Foundation is an incredible family led charity and has been extremely successful in delivering an understanding and compassionate service. This is due to the unfortunate circumstances that led to the creation of this Charity. We plan to continue to grow our presence on social media, we currently have just over 6,000 followers on facebook and the page is very active.

The Chair of Trustees has a full understanding of the trauma of losing a child and is therefore able to communicate on a professional yet understanding level with all of the families who make contact for a holiday.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.

The Ben Saunders Foundation CIO (the "Foundation) was registered as a charitable incorporated organisation on 5th November 2020, number 1192178.

Recruitment and appointment of new trustees

Trustees are appointed by the board of Trustees and meet four times a year to consider proposals and deal with the governance of the charity.

There were four trustees and the beginning Thomas, Joanne and Charlie Saunders along with Karen Payton. A further two were added on 1st August 2021 being Paul & Claire Daniels.

Induction and training of new trustees

New Trustees are inducted into the workings of the charity by the Board of Trustees.

Risk management

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number

1192178

Principal address

165 The Hollow Bath BA2 1NJ

Trustees

T Saunders J Saunders C Saunders K Payton C Daniels P Daniels

Page 5

BEN SAUNDERS FOUNDATION

Report of the Trustees for the year ended 30 September 2025

REFERENCE AND ADMINISTRATIVE DETAILS

Independent Examiner

Catherine Edwards Richardson Swift Audit Limited 11 Laura Place Bath BA2 4BL 17/12/2025 Approved by order of the board of trustees on ............................................. and signed on its behalf by:

................................................................. T Saunders - Trustee

Page 6

Independent Examiner's Report to the Trustees of Ben Saunders Foundation

Independent examiner's report to the trustees of Ben Saunders Foundation

I report to the charity trustees on my examination of the accounts of Ben Saunders Foundation (the Trust) for the year ended 30 September 2025.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or 2. the accounts do not accord with those records; or

  2. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Catherine Edwards

Richardson Swift Audit Limited 11 Laura Place Bath BA2 4BL 17/12/2025 Date: .............................................

Page 7

BEN SAUNDERS FOUNDATION

Statement of Financial Activities for the year ended 30 September 2025

2025
Unrestricted
fund
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
2
129,929
Other trading activities
3
53,109
Investment income
4
4,209
Total
187,247
EXPENDITURE ON
Raising funds
5
34,650
Charitable activities
Donation to individual
-
Lodge Expense
34,950
Other
25,471
Other
2,454
Total
97,525
NET INCOME
89,722
RECONCILIATION OF FUNDS
Total funds brought forward
457,246
TOTAL FUNDS CARRIED FORWARD
546,968
2024
Total
funds
£
113,872
59,118
2,881
175,871
34,986
2,382
40,910
24,787
8,852
111,917
63,954
393,292
457,246

The notes form part of these financial statements

Page 8

BEN SAUNDERS FOUNDATION

Balance Sheet 30 September 2025

2025
Unrestricted
fund
Notes
£
FIXED ASSETS
Tangible assets
8
311,033
Investments
9
27,242
338,275
CURRENT ASSETS
Stocks
10
3,000
Debtors
11
2,725
Investments
12
121,991
Cash at bank
84,677
212,393
CREDITORS
Amounts falling due within one year
13
(3,700)
NET CURRENT ASSETS
208,693
TOTAL ASSETS LESS CURRENT
LIABILITIES
546,968
NET ASSETS
546,968
FUNDS
14
Unrestricted funds
546,968
TOTAL FUNDS
546,968
2024
Total
funds
£
199,497
50,978
250,475
2,900
3,266
101,903
104,792
212,861
(6,090)
206,771
457,246
457,246
457,246
457,246

The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by: 17/12/2025

............................................. T Saunders - Trustee

The notes form part of these financial statements

Page 9

BEN SAUNDERS FOUNDATION

Notes to the Financial Statements for the year ended 30 September 2025

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value, as modified by the revaluation of certain assets.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Freehold property - 5% on cost Fixtures and fittings - 10% on reducing balance

Stocks

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.

Taxation

The charity is exempt from tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Donated goods

Where donated services have been received an equivalent donation has been recognised within income.

Page 10

continued...

BEN SAUNDERS FOUNDATION

Notes to the Financial Statements - continued for the year ended 30 September 2025

2.
DONATIONS AND LEGACIES
Donations
Gift aid
Grants
3.
OTHER TRADING ACTIVITIES
Fundraising events
Sale of merchandise
Raffles and competitions
Lodge rentals
4.
INVESTMENT INCOME
Bank interest
5.
RAISING FUNDS
Raising donations and legacies
Staff costs
Fundraising and merchandise costs
Just giving fee
Competition prizes
Advertising and promotional mate
2025
£
103,895
6,034
20,000
129,929
2025
£
22,706
726
29,677
-
53,109
2025
£
4,209
2025
£
5,500
19,962
562
8,520
206
34,750
2024
£
87,850
6,022
20,000
2024
£
87,850
6,022
20,000
2024
£
87,850
6,022
20,000
113,872
2024
£
15,827
1,810
33,481
8,000
59,118
2024
£
2,881
2024
£
4,625
16,482
742
10,345
3,692
2024
£
2,881
35,886

6. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 30 September 2025 nor for the year ended 30 September 2024.

Trustees' expenses

There were no trustees' expenses paid for the year ended 30 September 2025 nor for the year ended 30 September 2024.

Page 11

continued...

BEN SAUNDERS FOUNDATION

Notes to the Financial Statements - continued for the year ended 30 September 2025

7.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
INCOME AND ENDOWMENTS FROM
Donations and legacies
Other trading activities
Investment income
Total
EXPENDITURE ON
Raising funds
Charitable activities
Donation to individual
Lodge Expense
Other
Other
Total
NET INCOME
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD
8.
TANGIBLE FIXED ASSETS
Freehold
property
£
COST
At 1 October 2024
208,740
Additions
177,144
Disposals
(69,495)
At 30 September 2025
316,389
DEPRECIATION
At 1 October 2024
20,907
Charge for year
13,390
Eliminated on disposal
(17,041)
At 30 September 2025
17,256
NET BOOK VALUE
At 30 September 2025
299,133
At 30 September 2024
187,833
Unrestricted
fund
£
113,872
59,118
2,881
175,871
34,986
2,382
40,910
24,787
8,852
111,917
63,954
393,292
457,246
Fixtures
and
fittings
Totals
£
£
12,677
221,417
949
178,093
-
(69,495)
13,626
330,015
1,013
21,920
713
14,103
-
(17,041)
1,726
18,982
11,900
311,033
11,664
199,497

Page 12

continued...

BEN SAUNDERS FOUNDATION

Notes to the Financial Statements - continued for the year ended 30 September 2025

9. FIXED ASSET INVESTMENTS

2025 2024
£ £
Fixed rate bonds 79,233 50,978
10. STOCKS
2025 2024
£ £
Stocks 3,000 2,900
11. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2025 2024
£ £
Prepayments and accrued income 2,725 3,266
12. CURRENT ASSET INVESTMENTS
2025 2024
£ £
Fixed rate bonds 121,991 101,903
13. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2025 2024
£ £
Other creditors 3,700 6,090
14. MOVEMENT IN FUNDS
Net
At movement At
1.10.24 in funds 30.9.25
£ £ £
Unrestricted funds
General fund 457,246 89,722 546,968
TOTAL FUNDS 457,246 89,722 546,968
Net movement in funds, included in the above are as follows:
Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 187,247 (97,525) 89,722
TOTAL FUNDS 187,247 (97,525) 89,722

Page 13

continued...

BEN SAUNDERS FOUNDATION

Notes to the Financial Statements - continued for the year ended 30 September 2025

14. MOVEMENT IN FUNDS - continued

Comparatives for movement in funds

At
1.10.23
£
Unrestricted funds
General fund
393,292
TOTAL FUNDS
393,292
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
175,871
TOTAL FUNDS
175,871
Net
movement
At
in funds
30.9.24
£
£
63,954
457,246
63,954
457,246
Resources
Movement
expended
in funds
£
£
(111,917)
63,954
(111,917)
63,954

A current year 12 months and prior year 12 months combined position is as follows:

Unrestricted funds
General fund
TOTAL FUNDS
At
1.10.23
£
393,292
393,292
Net
movement
in funds
£
153,676
153,676
At
30.9.25
£
546,968
546,968

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 363,118 (209,442) 153,676
TOTAL FUNDS 363,118 (209,442) 153,676

Page 14

continued...

BEN SAUNDERS FOUNDATION

Notes to the Financial Statements - continued for the year ended 30 September 2025

15. RELATED PARTY DISCLOSURES

Donations received from Trustees amounted to £1,270 (2023: £2,873)

Page 15

BEN SAUNDERS FOUNDATION

Detailed Statement of Financial Activities
for the year ended 30 September 2025
INCOME AND ENDOWMENTS
Donations and legacies
Donations
Gift aid
Grants
Other trading activities
Fundraising events
Sale of merchandise
Raffles and competitions
Lodge rentals
Investment income
Bank interest
Total incoming resources
EXPENDITURE
Raising donations and legacies
Wages
Fundraising and merchandise costs
Just giving fee
Competition prizes
Advertising and promotional mate
Other trading activities
Opening stock
Closing stock
Charitable activities
Rates and water
Insurance
Repairs and consumable items
Pitch fees
Sundries
Voucher purchases
Donations
Depreciation of tangible fixed assets
Grants to individuals
2025
£
103,895
6,034
20,000
129,929
22,706
726
29,677
-
53,109
4,209
187,247
5,500
19,962
562
8,520
206
34,750
2,900
(3,000)
(100)
-
860
18,219
16,890
1,618
6,750
1,000
14,103
-
59,440
2024
£
87,850
6,022
20,000
113,872
15,827
1,810
33,481
8,000
59,118
2,881
175,871
4,625
16,482
742
10,345
3,692
35,886
2,000
(2,900)
(900)
1,662
505
18,921
19,304
518
12,435
-
10,908
2,382
66,635

This page does not form part of the statutory financial statements

Page 16

BEN SAUNDERS FOUNDATION

Detailed Statement of Financial Activities
for the year ended 30 September 2025
Charitable activities
Other
Loss on sale of tangible fixed assets
Support costs
Finance
Bank charges
Other
Computer costs
Postage and stationery
Sundries
Governance costs
Accountancy and legal fees
Total resources expended
Net income
2025
£
2,454
86
-
55
-
55
840
97,525
89,722
2024
£
8,852
82
222
108
192
522
840
111,917
63,954

This page does not form part of the statutory financial statements

Page 17