**REGISTERED COMPANY NUMBER: CEO23235 (England and Wales) REGISTERED CHARITY NUMBER: 1192178** 

Report of the Trustees and 

Unaudited Financial Statements 

for the Period 5 November 2020 to 30 September 2021 

for 

Ben Saunders Foundation CIO 

OCL Accountancy 141 Englishcombe Lane Bath BA2 2EL 



Ben Saunders Foundation CIO 

## Contents of the Financial Statements 

for the Period 5 November 2020 to 30 September 2021 

|||Page||
|---|---|---|---|
|Report of the Trustees|1|to|2|
|Independent Examiner's Report||3||
|Statement of Financial Activities||4||
|Balance Sheet||5||
|Notes to the Financial Statements|6|to|10|
|Detailed Statement of Financial Activities|11|to|12|





Ben Saunders Foundation CIO 

## Report of the Trustees 

## for the Period 5 November 2020 to 30 September 2021 

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the period 5 November 2020 to 30 September 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). 

## **INCORPORATION** 

The charitable company was incorporated on 5 November 2020. 

## **OBJECTIVES AND ACTIVITIES** 

## **Objectives and aims** 

The object of the CIO is to relieve the needs of children and young people living in England and Wales who are suffering from a cancer diagnosis in particular but not exclusively by the provision of short breaks and respite activities for the referenced individuals and by extension their families and by grants and other awards. 

## **Significant activities** 

2020 has been a year of immense challenge, The foundation was created by Ben Saunders in August 2020 and was registered as a Charitable Incorporated Organisation on 5th November 2020. The accounts include all transactions before the formal date of registration. 

It was Ben's wish to never be forgotten by fulfilling his desire to provide holidays for teenagers and young adults with cancer. In October 2020, just three months after creating the Foundation, we purchased our first holiday lodge at the Hoburne Cotswolds site. Due to the restrictions resulting from the Covid 19 pandemic, the site was shut for many months but we opened our doors properly in April 2021. 

We manage to purchase a second lodge at the same site in the Cotswolds in September 2021 enabling us to widen our net and to be able to offer our services to bereaved families. 

As of the end of September 2021 we have been able to provide a holiday for 25 families. We were fully booked from April until the end of September and we have another 40 families booked in between October 2021 and March 2022. 

We have received support from companies both local to Bath as well as National Building Companies; we also received a £10,000 grant from the National Lottery. 

We were regional finalists in the ITV Pride of Britain awards. 

## **Public benefit** 

Public benefit is achieved by providing holiday accommodation for teenagers and young adults undergoing treatment for cancer, as well as for bereaved families. The Trustees have given due consideration to the Charity Commission's published guidance on the Public Benefit requirement under the Charities Act 2011. 

## **Volunteers** 

The Foundation relies on the support of many unpaid volunteers. The Trustees would like to take this opportunity to thank all our generous volunteers. 

## **STRATEGIC REPORT** 

## **Financial review** 

## **Financial position** 

As shown on the balance sheet, the Trust's financial position is healthy. 

## **Reserves policy** 

The charity's reserves policy is to hold funds in cash of at least £25,000 in order to cover at least six months' average overhead expenditure. 

## **Going concern** 

The charity is a going concern.  There are no material uncertainties about the charity's ability to continue its operations. 

## **Future plans** 

The charity intends to continue providing holiday facilities for teenagers and young adults diagnosed with cancer, as well as for bereaved families for the foreseeable future. 

Page 1 



Ben Saunders Foundation CIO 

## Report of the Trustees 

for the Period 5 November 2020 to 30 September 2021 

## **STRUCTURE, GOVERNANCE AND MANAGEMENT** 

## **Governing document** 

Ben Saunders Foundation CIO (the "Foundation") was registered as a charitable incorporated organisation on 5th November 2020, number 1192178.  Its governing document is its constitution which was the basis of its registration and incorporation. 

## **Recruitment and appointment of new trustees** 

Trustees are appointed by the board of Trustees . The charity's trustees and committee members are appointed by the Board of Trustees after due consideration being given to eligibility, personal competence, specialist skills and local availability. Trustees meet four times a year to consider proposals and deal with the governance of the charity 

There were four trustees at the beginning: Thomas, Joanne and Charlie Saunders along with Karen Payton. A further three were added on 1st August 2021 being Paul & Claire Daniels as well as Abi Webb. 

## **Induction and training of new trustees** 

New trustees are inducted into the workings of the charity by the Board of Trustees. 

## **Risk management** 

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. 

## **REFERENCE AND ADMINISTRATIVE DETAILS** 

## **Registered Company number** 

CEO23235 (England and Wales) 

**Registered Charity number** 1192178 

## **Registered office** 

165 The Hollow Bath BA2 1NJ 

## **Trustees** 

T Saunders Chair (appointed 5.11.20) Mrs J Saunders Trustee (appointed 5.11.20) C Saunders Trustee (appointed 5.11.20) Ms K Payton Trustee (appointed 5.11.20) Ms A Webb Trustee (appointed 1.8.21) Ms C Daniels Trustee (appointed 1.8.21) P Daniels Trustee (appointed 1.8.21) 

## **Independent Examiner** 

OCL Accountancy 141 Englishcombe Lane Bath BA2 2EL 

Report of the trustees, incorporating a strategic report, approved by order of the board of trustees, as the company directors, on 25 October 2021 and signed on the board's behalf by: 

T Saunders - Trustee 

Page 2 



Independent Examiner's Report to the Trustees of Ben Saunders Foundation CIO 

I report on the accounts of the Charity for the period ended 30th September 2021. 

This report is made solely to the Charity's Trustees, as a body, in accordance with Section 145 of the Charities Act 2011. My independent examination work has been undertaken so that I might state to the Charity's Trustees those matters I am required to state to them in an Independent Examiner's Report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity's Trustees as a body, for my independent examination work, for this report, or for the opinions I have formed. 

## **Respective Responsibilities of the Trustees and Examiner.** 

The Charity’s Trustees are responsible for the preparation of the accounts. The Charity’s Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (“the 2011 Act”) and that an independent examination is needed. 

It is my responsibility to: 

- examine the accounts under section 145 of the 2011 Act; 

- follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and 

- state whether particular matters have come to my attention. 

## **Basis of Independent Examiner's Report** 

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently, no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below. 

## **Independent Examiner's Statement** 

In connection with my examination, no matter has come to my attention: 

- (1) which gives me reasonable cause to believe that, in any material respect, the requirements: 

- to keep accounting records in accordance with section 130 of the 2011 Act; and 

- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act; have not been met; or 

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

Michael J Wilcox ACMA OCL Accountancy 141 Englishcombe Lane Bath BA2 2EL 

25 October 2021 

Page 3 



Ben Saunders Foundation CIO 

## Statement of Financial Activities 

(Incorporating an Income and Expenditure Account) for the Period 5 November 2020 to 30 September 2021 

|||Unrestricted|
|---|---|---|
|||fund|
||Notes|£|
|**INCOME AND ENDOWMENTS FROM**|||
|Donations and legacies|2|124,365|
|Other trading activities|3|1,385|
|Investment income|4|1|
|Other income|5|82,487|
|**Total**||208,238|
|**EXPENDITURE ON**|||
|**Raising funds**|||
|Raising donations and legacies|6|8,789|
|Other trading activities||700|
|||9,489|
|**Charitable activities**|7||
|Donations to individuals||662|
|Lodge expenses||12,392|
|Other||2,676|
|**Total**||25,219|
|**NET INCOME**||183,019|
|**TOTAL FUNDS CARRIED FORWARD**||183,019|



The notes form part of these financial statements 

Page 4 



Ben Saunders Foundation CIO 

## Balance Sheet 

## 30 September 2021 

|||Unrestricted|
|---|---|---|
|||fund|
||Notes|£|
|**FIXED ASSETS**|||
|Tangible assets|10|139,801|
|**CURRENT ASSETS**|||
|Stocks|11|1,000|
|Debtors|12|2,561|
|Prepayments and accrued income||403|
|Cash at bank|13|42,750|
|||46,714|
|**CREDITORS**|||
|Amounts falling due within one year|14|(3,496)|
|**NET CURRENT ASSETS**||43,218|
|**TOTAL ASSETS LESS CURRENT LIABILITIES**||183,019|
|**NET ASSETS**||183,019|
|**FUNDS**|15||
|Unrestricted funds||183,019|
|**TOTAL FUNDS**||183,019|



The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the period ended 30 September 2021. 

The members have not required the company to obtain an audit of its financial statements for the period ended 30 September 2021 in accordance with Section 476 of the Companies Act 2006. 

The trustees acknowledge their responsibilities for 

(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and 

(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. 

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. 

The financial statements were approved by the Board of Trustees and authorised for issue on 25 October 2021 and were signed on its behalf by: 

T Saunders - Trustee 

The notes form part of these financial statements 

Page 5 



Ben Saunders Foundation CIO 

Notes to the Financial Statements 

for the Period 5 November 2020 to 30 September 2021 

## **1. ACCOUNTING POLICIES** 

## **Basis of preparing the financial statements** 

The accounts (financial statements) have been prepared in accordance with the Statement of Recommended Practice:Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP FRS 102) and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) (September 2015) and the Charities Act 2011. 

The accounts, which are for the period from the date of incorporation and registration (5th November 2020) to 30th September 2021 include transactions occurring prior to 5th November 2020 as if they had occurred on the first day. 

## **Income** 

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. 

Donations are recognised on receipt. Procedures are in place to ensure the completeness of income. 

Shop and catering income is accounted for on a cash received basis. 

Grant and legacies are accounted for once the charity is notified of its legal entitlement and the amount due. 

## **Expenditure** 

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. 

Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure. 

## **Tangible fixed assets** 

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. 

Lodges - 5% on cost Fixtures and fittings - 10% on reducing balance 

## **Stocks** 

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items. 

## **Taxation** 

The charity is exempt from corporation tax on its charitable activities. 

## **Fund accounting** 

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. 

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. 

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. 

## **Hire purchase and leasing commitments** 

Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease. 

## **Donated goods** 

Donated goods, services or facilities are recognised as income when the charity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use by the charity of the item is probable and that economic benefit can be measured reliably. On receipt, donated services and facilities are recognised on the basis of the value of the gift to the charity which is the amount the charity would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt. 

continued... 

Page 6 



Ben Saunders Foundation CIO 

Notes to the Financial Statements - continued 

for the Period 5 November 2020 to 30 September 2021 

## **1. ACCOUNTING POLICIES - continued** 

## **Donated goods** 

In accordance with the Charities SORP (FRS 102), the general volunteer time of supporters is not recognised (refer to the Trustees' annual report for more information about their contribution). 

During the period covered by the accounts £4,725 of merchandise was donated for re-sale and £13,499 was raised from prizes donated by supporters of the charity. 

## **Debtors** 

Debtors are recognised at the settlement amount due. Prepayments are valued at the amount prepaid. 

## **Cash at bank and in hand** 

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account. 

## **Creditors and provisions** 

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will normally result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably.  Creditors and provisions are normally recognised at their settlement amount. 

## **Financial instruments** 

The trust only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value. 

## **2. DONATIONS AND LEGACIES** 

|**DONATIONS AND LEGACIES**||
|---|---|
|Donations<br>Gift aid<br>Grants|£<br>104,787<br>9,578<br>10,000|
||124,365|



The grant of £10,000 was received from the National Lottery. 

## **3. OTHER TRADING ACTIVITIES** 

Other trading activities consist of sales of merchandise. 

## **4. INVESTMENT INCOME** 

## **5.** 

|Bank account interest<br>**OTHER INCOME**<br>Fundraising events<br>Raffles and competitions|£<br>1<br>£<br>64,438<br>18,049|£<br>1|
|---|---|---|
||82,487||



continued... 

Page 7 



Ben Saunders Foundation CIO 

Notes to the Financial Statements - continued for the Period 5 November 2020 to 30 September 2021 

## **6. RAISING DONATIONS AND LEGACIES** 

|**RAISING DONATIONS AND LEGACIES**||
|---|---|
|Advertising and promotional materials<br>Competition prizes<br>Just Giving fees<br>Fundraising merchandise costs|£<br>291<br>2,838<br>2,041<br>3,619|
||8,789|



## **7. CHARITABLE ACTIVITIES COSTS** 

|Donations to individuals<br>Lodge expenses<br>**NET INCOME/(EXPENDITURE)**<br>Net income/(expenditure) is stated after charging/(crediting):<br>Independent examiner's fees<br>Depreciation - owned assets<br>Other operating leases|Grant<br>Direct<br>funding of<br>Costs<br>activities<br>£<br>£<br>-<br>662<br>12,392<br>-<br>12,392<br>662|Totals<br>£<br>662<br>12,392|
|---|---|---|
|||13,054|
|||£<br>1,296<br>3,355<br>4,678|



## **8. NET INCOME/(EXPENDITURE)** 

## **9. TRUSTEES' REMUNERATION AND BENEFITS** 

There were no trustees' remuneration or other benefits for the period ended 30 September 2021. 

## **Trustees' expenses** 

There were no  trustees' expenses paid for the period ended 30 September 2021. 

## **10. TANGIBLE FIXED ASSETS** 

|||Fixtures||
|---|---|---|---|
|||and||
||Lodges|fittings|Totals|
||£|£|£|
|**COST**||||
|Additions|137,107|6,049|143,156|
|**DEPRECIATION**||||
|Charge for year|3,260|95|3,355|
|**NET BOOK VALUE**||||
|At 30 September 2021|133,847|5,954|139,801|



continued... 

Page 8 



Ben Saunders Foundation CIO 

Notes to the Financial Statements - continued for the Period 5 November 2020 to 30 September 2021 

|**11.**<br>**STOCKS**<br>Stocks<br>**12.**<br>**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**<br>Prepaid pitch fees<br>**13.**<br>**CASH AT BANK**<br>Bank account no. 1<br>Total<br>**14.**<br>**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**<br>Marathon funds carried forward<br>Accrued independent examiners' fees<br>**15.**<br>**MOVEMENT IN FUNDS**<br>**Unrestricted funds**<br>General fund<br>**TOTAL FUNDS**|Net<br>movement<br>in funds<br>£<br>183,019<br>183,019||£<br>1,000<br>£<br>2,561<br>Total<br>funds<br>£<br>42,750|£<br>1,000|
|---|---|---|---|---|
|||||£<br>2,561|
||||42,750||
||||£<br>2,200<br>1,296<br>3,496<br>At<br>30.9.21<br>£<br>183,019|£<br>2,200<br>1,296|
|||||3,496|
||||183,019||



Net movement in funds, included in the above are as follows: 

|**Unrestricted funds**<br>General fund<br>**TOTAL FUNDS**|Incoming<br>resources<br>£<br>208,238<br>208,238|Resources<br>Movement<br>expended<br>in funds<br>£<br>£<br>(25,219)<br>183,019<br>(25,219)<br>183,019|Resources<br>Movement<br>expended<br>in funds<br>£<br>£<br>(25,219)<br>183,019<br>(25,219)<br>183,019|
|---|---|---|---|
||||183,019|



continued... 

Page 9 



Ben Saunders Foundation CIO 

Notes to the Financial Statements - continued for the Period 5 November 2020 to 30 September 2021 

## **16. RELATED PARTY DISCLOSURES** 

Donations received from Trustees amounted to £3,850 for the period, 

Page 10