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## **Reference And Administration Details** 

**Charity Name** Exeter Eagles BMX Club **Other Names Charity is Known By Registered Charity Number** 1192166 **Charity’s Principal Address** Exeter Eagles BMX Track, Cofton Road Marsh Barton Trading Estate Exeter Devon EX2 8QW 

## **Other Names Charity is Known By** 

**Names of the charity trustees who manage the charity** 

|1<br>2<br>3<br>4|**Trustee Name**|**Ofce (if any)**|**Date Acted (if not whole year)**|
|---|---|---|---|
||Ross Webster|Chair||
||Amy Webster|Secretary||
||Jonathan Grant|Treasurer||
||Ryan Thorne|Vice Chair||
|||||



## **Names and addresses of advisors** 

**Type of Advisor Name Address** 

1 

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## **Structure, Governance & Management** 

**Description of the charity’s trusts** 

**Type of Governing Document** Constitution adopted on 29[th] March 2021 

**How the charity is constituted** Charitable Incorporated Organisation with voting members 

**Trustee Selection Method** 

Trustees are appointed or reappointed annually at the Annual General Meeting held in November 

## **Additional Governance Issues** 

**(Optional Information)** 

The BMX track and facilities are made available to the general public for open riding and training sessions for anyone able to ride a bike, with Membership available to individuals and families. 

The trustees and a wider committee all acting as volunteers oversee the day to day running of the track and facilities. 

The committee seeks the views of members and other volunteers for activities and improvements to the facilities and participates in the Southwest Regional BMX Series annually. 

There is a welfare officer in place who acts as part of the committee, and we take guidance from British Cycling as a Club Mark accredited club for our standard child protection and welfare issues. 

For the purposes of running the club open sessions and maintaining the facility all trustees give their time voluntarily and receive no remuneration or other benefits. 

## **Objectives & Activities** 

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**Summary of the objects of the charity set out in the governing document** 

**Summary of the main activities undertaken for the public benefit in relation to these objects** 

- The promotion of community participation in healthy recreation for the benefit of the inhabitants of Devon by the provision of facilities to participate in BMX racing and cycling. 

Our core activity is ensuring the upkeep of the facilities and organising volunteers for our 3 open sessions per week and liaising with local coaches to ensure training is made available to all participants. 

In addition to our core activities, we have also arranged – 

- Gazebo transportation and set-up for all regional races at Southwest tracks and for those competing in national events. 

- Local club race events during winter months to encourage novice riders to try racing 

- Our own Regional Race Event open to experienced and novice riders 

- Improvements to track and associated facilities. 

## **Additional details of objectives and activities** 

- **(Optional Information)** 

- We are extremely grateful for the many hours volunteers have spent supporting the club either through open sessions, transporting the gazebo’s, general maintenance and improvements at the track. 

Without this invaluable contribution of time, energy and expertise we would be unable to achieve so much. 

## **Achievements & Performance** 

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**Summary of the main achievements of the charity during the year** 

|||**Trustee’s Annual Report**|**Trustee’s Annual Report**|**Trustee’s Annual Report**|**Trustee’s Annual Report**|**Trustee’s Annual Report**|**for the Period**|**for the Period**|**for the Period**|
|---|---|---|---|---|---|---|---|---|---|
|||**From**||||**To**|Period End Date|||
||||Day<br>1|Month<br>11|Year<br>2024||Day<br>31|Month<br>10|Year<br>2025|



This year has seen the main focus being the continued improvement of the general club facilities. We started to replace the fencing, investing in a toddler’s session, purchase of new bikes and spares thanks to a grant from One Stop Community Partnership Scheme. Track and Pump Track maintenance continues after the full revamp. Also, investment in wireless cameras positioned around the club as we invest in the facility. 

For the financial year to 31/10/25 overall turnover was £38,886.56 up from the previous year of £34,236.53 due to the increase in Track Hire fees which totalled £6,667.70. This was expected with the new pricing structure for private coaching set at the 2024 AGM. 

Club memberships and Open Session fees are down so we need to look, as a club, how we can increase these numbers and reverse the curve. Having said that, the running total of riders who registered for our open sessions from beginner riders to expert riders was 2387. 

Food and Drink turnover was down £1608.26 which might be due to people not having as much disposable income. We continue to offer reasonably priced products ensuring we do not make much of a profit on items. 

Investment in a more reliable internet provider, eliminating the intermittent connection, allowing us to run the club sessions and more devices at a faster speed. This ensures that the investment in wireless cameras does what we need it to do. 

Overall profit at £5449.29 up on £1542.48 which is expected after the significant investment in the track in 23/24 and demonstrates the continued investment in the club and facilities. 

## **Financial Review** 

**Brief Statement of the charity’s policy on reserves** 

Cash in bank/hand as at 31/10/2025 was £26,966 in unrestricted funds. The main financial risk to the charity is losing the ability to 

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open for open and training sessions. 

A minimum amount of £4,000 is held to cover 3 months operating costs in the event of a prolonged period of closure or unexpected maintenance or costs that may occur. 

Funds are being saved for track improvements and further facility improvements as detailed in future plans 25/26. 

**Detail of any funds materially in deficit** 

Not applicable 

## **Further Financial Review Details** 

**(Optional Information)** 

## **Independent Examiners Report** 

**Report to the trustees/members of** Exeter Eagles BMX Club 31/10/2025 **Set out on pages** 10 

**On accounts for the year ended** 

**Responsibilities and basis of** I report to the trustees on my examinations of the accounts for the **the report** year ended 31/10/2025 

As the charity trustees, you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (“The Act”). 

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|||**Trustee’s Annual Report**|**Trustee’s Annual Report**|**Trustee’s Annual Report**|**Trustee’s Annual Report**|**Trustee’s Annual Report**|**for the Period**|**for the Period**|**for the Period**|
|---|---|---|---|---|---|---|---|---|---|
|||**From**||||**To**|Period End Date|||
||||Day<br>1|Month<br>11|Year<br>2024||Day<br>31|Month<br>10|Year<br>2025|



I report in respect to my examination  of the Charity’s accounts carried out under s145 of The Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under S145(5)(b) of The Act. 

**Independent Examiners Statement** 

I have completed by examination. I can confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: 

- Accounting records were not kept in accordance with section 130 of The Act; or 

- The accounts do not accord with the accounting records 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. 


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Signature Date<br>Original Signed 09 Jul 2026<br>Name Mrs Helen Monro-Higgs<br>**----- End of picture text -----**<br>


**Relevant Professional Qualification(s) or body (if any)** 

**Address** Mincombe Post Farm 

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Mincombe Post, Sidbury 

Sidmouth, EX10 0QW 

## **Examiners Disclosure Section** 

**Only complete if the examiner needs to highlight material problems.** 

**Give here brief details of any items that the examiner wishes to disclose** 

## **Other Optional Information** 

## **Next year 25/26** 

For 25/26 propose to (with a review for 26/27) 

- Keep member and non member fees the same. 

- Club membership stays at £36 for Individuals and £61 for Families of 4. 

- Club coaching £5 for members plus additional £1.50 for non members. 

- Cost to coaches to remain the same for Club Coaching at 10% plus non member fee, if applicable. 

- Private Hire fees per hour to remain at £25 non Exeter Eagles Riders and £3 for Exeter Eagles Riders. 

- Bike Hire etc to remain unchanged. 

Invest up to £10,000 as capital expenditure to improve the club, potential options to be agreed at a separate committee meeting but things to be considered. 

- Replace the fencing around the track - Budget £2000 

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- Repair and Waterproof the Equipment Cabin - Budget £1000 

- A 6mx3m lightweight gazebo - Budget £1000 

- Replace worn sofas - Budget £1000 

Consideration as the year progresses. 

- Start hill to be covered. Budget TBC 

- 2m start hill and tarmac the lower spectator area for skills and sprint area. Budget TBC (possible Grant) 

## **Declaration** 

**The trustees declare that they have approved the trustees’ report above** 

Signed of behalf of the charity’s trustees 

## **Signature** 

Original Signed 

**Full Name(s)** Jonathan David Steven Grant 

**Position** Treasurer 

**Date** 09 Jul 2026 

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|||**Trustee’s Annual Report**|**Trustee’s Annual Report**|**Trustee’s Annual Report**|**Trustee’s Annual Report**|**Trustee’s Annual Report**|**for the Period**|**for the Period**|**for the Period**|
|---|---|---|---|---|---|---|---|---|---|
|||**From**||||**To**|Period End Date|||
||||Day<br>1|Month<br>11|Year<br>2024||Day<br>31|Month<br>10|Year<br>2025|



## **Accounts** 

|**Exeter Eagles BMX Club**||||||
|---|---|---|---|---|---|
|**Income and Expenditure Summary**||||||
|**for Year Ending 31 October 2025**||||||
|||||||
|**Income**|**Receipts**|**Payments**|**Proft/(loss)**||**FY 2024**|
|Membership|3,328.00||3,328.00||3,410.00|
|Track Fee|8,796.90||8,796.90||8,974.55|
|Coaching|272.40||272.40||210.00|
|Ryan T - Training||||||
|Track Hire|6,667.70|-550.00|6,117.70||2,299.00|
|Food and Drink|10,138.61|-7,632.17|2,506.44||4,114.70|
|Hire Equipment|1,581.00|-477.90|1,103.10||733.68|
|Sundries|122.59|-51.78|70.81|||
|**Track Income**|30,907.20|-8,711.85|22,195.35||19,741.93|
|||||||
|**Other Income**||||||
|Racing Regional|1,079.20||1,079.20||740.00|
|Racing Rad 21/22|927.14|-547.49|379.65||1,466.90|
|Race Jerseys|2,108.00|-1,956.00|152.00||-64.95|
|Sponsorship||||||
|Eagles Merchandise||||||
|Donatons|215.59||215.59||247.28|
|Rafe|974.10|-88.84|885.26||985.00|
|SW Champs||||||
|**Other Income**|5,304.03|-2,592.33|2,711.70||3,374.23|
|||||||



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|||**Trustee’s Annual Report**|**Trustee’s Annual Report**|**Trustee’s Annual Report**|**Trustee’s Annual Report**|**Trustee’s Annual Report**|**Trustee’s Annual Report**|**Trustee’s Annual Report**|**for the Period**|**for the Period**|**for the Period**|**for the Period**|**for the Period**|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||**From**||||||**To**|Period End Date|||||
||||Day<br>1||Month<br>11|Year<br>2024|||Day<br>31|Month<br>10|Year<br>2025|||
|||||||||||||||
||**Total Income**|||36,211.23|||-11,304.18|||24,907.05|||23,116.16|
|||||||||||||||
||**Track Expenditure**|||||||||||||
||iZetle Fees||||||-332.97|||-332.97|||-343.09|
||Bank Charges|||||||||||||
||Track Improvements||||||-2,977.16|||-2,977.16|||-432.04|
||Cabin Improvements|||91.00|||-850.42|||-759.42|||-1,031.01|
||Rent/Rates||||||-1,000.00|||-1,000.00|||-1,000.00|
||Volunteer Training||||||-316.38|||-316.38|||-251.15|
||BC Afliaton||||||-81.00|||-81.00|||-74.00|
||Services Elec/Gas/Water||||||-2,646.15|||-2,646.15|||-2,720.16|
||Toilets||||||-1,402.00|||-1,402.00|||-1,494.00|
||Equipment Maintenance||||||-307.81|||-307.81||||
||Waste Removal||||||-335.87|||-335.87|||-332.45|
||Website||||||-144.00|||-144.00|||-144.00|
||Statonary||||||-136.16|||-136.16|||-19.99|
||First Aid Sundry/Maintenance||||||-26.52|||-26.52|||-10.29|
||Insurance||||||-402.19|||-402.19|||-391.64|
||Internet||||||-627.68|||-627.68|||-399.36|
||Music License||||||-143.28|||-143.28|||-132.14|
||Cleaning Sundries||||||-49.63|||-49.63||||
||Trophies Club||||||-755.90|||-755.90|||-841.29|
||Advertsing|||||||||||||
||Other Expenses|||425.01|||-967.40|||-542.39|||-434.41|
||**Total Expenses**|||516.01|||-13,502.52|||-12,986.51|||-10,051.02|
|||||||||||||||
||**Net Income**|||36,727.24|||-24,806.70|||11,920.54|||13,065.14|
|||||||||||||||
||**Capital Expenditure**|||||||||||||



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|||**Trustee’s Annual Report**|**Trustee’s Annual Report**|**Trustee’s Annual Report**|**Trustee’s Annual Report**|**Trustee’s Annual Report**|**Trustee’s Annual Report**|**Trustee’s Annual Report**|**for the Period**|**for the Period**|**for the Period**|**for the Period**|**for the Period**|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||**From**||||||**To**|Period End Date|||||
||||Day<br>1||Month<br>11|Year<br>2024|||Day<br>31|Month<br>10|Year<br>2025|||
|||||||||||||||
||Grants|||1,000.00||||||1,000.00||||
||Bike & Riding Equipment Purchase||||||-848.28|||-848.28||||
||Track Changes|||1,159.32|||-4,488.00|||-3,328.68|||-9,895.70|
||First Aid Equipment||||||-293.17|||-293.17||||
||Equipment Purchase||||||-3,001.12|||-3,001.12|||-1,626.96|
|||||||||||||||
||P&L To be reinvested|||38,886.56|||-33,437.27|||5,449.29|||1,542.48|
|||||||||||||||
|||||||||||||||
||**Cash Balances and check**|||||||||||||
|||||||||||||||
||Cash b/fwd 1 Nov 2024|||21,517.32||||||||||
||analysed above|||5,449.29||||||||||
||Cash c/ fwd 31 Oct 2025|||26,966.61||||||||||



## **Assets & Liabilities** 

|**Categories**<br>**Cash Funds**<br>**Other monetary**<br>**Assets**|**Details**<br>Cash in Bank<br>Float<br>**Total Cash Funds**|**Unrestricted**<br>**funds to**<br>**nearest £**<br>26,966<br>86<br>27,052<br>-<br>-|**Restricted**<br>**Funds to**<br>**nearest £**<br>-<br>-<br>-<br>-<br>-|**Endowment**<br>**Funds to**<br>**nearest £**|
|---|---|---|---|---|
|||26,966|-|-|
|||86|-|-|
|||27,052|-|-|
|||-|-|-|
|||-|-|-|



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Trustee’s Annual Report for the Period<br>Period End Date<br>From To<br>Day Month Year Day Month Year<br>1 11 2024 31 10 2025<br>Fund to Cost Current<br>which assets value<br>(optional)<br>belong (optional)<br>Investment assets - - -<br>- - -<br>Fund to Cost Current<br>which assets value<br>(optional)<br>belong (optional)<br>Assets retained  Hire Bikes (*23) Unrestricted<br>for the charities<br>Sqorz Timing Equipment Unrestricted<br>own use<br>Hire Helmets Unrestricted<br>Laptop Unrestricted<br>Registration Cabin Unrestricted<br>Fund to Cost Current<br>which assets value<br>(optional)<br>belong (optional)<br>Liabilities<br>Signed on behalf of<br>all the trustees<br>Full Name(s) Jonathan David Steven Grant<br>Date<br>**----- End of picture text -----**<br>


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