¢S£TER sfvGLES Trustee's Annual Re ort for the Period Period End Date Month io From Day Month li Year 2021 To Dav 31 Year 2022 Reference And Administration Details Charlty Name Exeter Ea les BMX Club Other Name5 Charlty Is Known By Registered Charity Number 1192166 Charlty's Prlnclpal Address Exeter Ea les BMX Track, Cofton Road Marsh Barton Tradin Estate Exeter Devon EX2 8QW Names of the charlty trustees who manage the charlty Trustee Name Ross Webster Webster Andrew Linscott an Thorne Offlce Chair Secreta Treasurer If a Date Acted If not whole ar Names and addresses of advlsors e ol Advlsor Name Address Structure, Governance & Management Description of the charity's trusts Type of Governin8 Document Constitution adopted on 29" March 2021 How the charity is ionstituted Charitable Incorporated Organisation with voting members Trustee Selection Method Trustees are appointed or reappointed annually at the Annual General Meetin held in November Additional Govemance Issues (Optional Information) The BMX track and facilities are made available to the general public for open riding and training sessions for anyone able to ride a bike. with Membership available to individuals and families. Pagèl I
¢S£TER sfvGLES Trustee's Annual Re ort for the Period Period End Date Month io From Day Month li Year 2021 To Dav 31 Year 2022 The trustees and a wider committee all acting as volunteers oversee the day to day running of the track and facilities. The committee seek the views of members and other volunteers for activities and improvements to the facilities and participate in the South West Regional BMX Series annuallv. There is a welfare officer in place whom 3Cts as part of the committee and we take guidance from British Cycling as a Club Mark accredited club for our standard child protectr'on and welfare issues. For the purposes of running the club open sessions and maintaining the facility all trustees give their time voluntarily and receive no remuneration or other benefits. Objectives & Activities Summary of the oblerts ol the charlty set out In the 8overnln8 document The promotion of community pJrtrtipation in healthy recreation for the benefit of the inhabitants of Devon by the provision of facilities to parricipate in BMX racing and cycling. Summary of the maln a¢tSvbtles undertaken for the publlc beneflt In relatlon to these oblects Our tore activity Is ensuring the upkeep of the facilitie5 and organising volunteers for our 3 open sessions per week and liaisin8 with local coaches to ensure tr3ining is made available to all part6cipants. In addition io our ¢ore JCtivib"es, we have also arran8ed- Gazebo transportation and set-up lor 311 regional races at South West tracks and for those competing in national events. • Local club race events during winter months to encourage novice riders to try racing Our own Regional Race Event open to experienced and novice riders Hosted the South West Championships including race event also live streamed along with presentation evening for the whole reElOn. Additional detai15 of objertive5 and activitie5 Ioptlonal Informatlonl We are extremely grateful for the many hours volunteers have spent supporbng the club either through open sessions, transporhng the gaiebo'5, general maintenance and improvement5 at the track. Without this invaluable contribution of tirTbe, energy and expertise we would be unable to achieve 50 Much. Pagèl 2
¢S£TER sfvGLES Trustee's Annual Re ort for the Period Period End Date Month io From Day Month li Year 2021 To Dav 31 Year 2022 Achievements & Performance Summary ofthe maln a¢hlevements of the charlty dyrlng thè year This year has been focussed on being back to normal following the Covid Pandemic and ensuring we continue to provide facilities at the same price despite the cost of living pressures. We have had an exceptional year on turnover at £41,393 exceeding our forecast and generatin8 an additional £1,330 profi.t. Thi5 is partly driven by securing the South West Champs, whilst this was delivered cost neutr31 we have benefited from the halo revenue this event generates. We have achieved our aims for the year of Increasing volumes of people at open sessions with over 2180 riders across the year attending open sessions. • Maintained membership at around 200 Made track chan8es to the fi.rst straight to improve the skS11 of riders and ensure it is friendly to new riders • Co-organised and provided book-keeping for a local winter race series Jimed at Novice and Intermediate riders and 8eneratin8 additional income for the track. • Organised Halloween and Christmas events at the track for riders and parents Create surplus revenue towards the replacement hlll project In addition to achieving our planned aims we have also Replaced the compressor required for the start gate at a cost of just over £1,000 and fitting a remote to reduce the ask on volunteers. Continued to attract advertising income. via boards displayed at the track. This income was slightly down on last year Hèld a successful Regional Racè èvent included a raffle, which saw a number of new novice riders competr'ng. • Hosted an extremely successful South West Championship event including Presentation evening at Cofton Holiday Park. To ensure a great event we broke even on the money provided by the South West and our own portion of regional racing funds versus c05t. SecUd funding from local businesses to provide prizes for a number of race categories across Male and Female at the South West Championships. Pagèl 3
¢S£TER sfvGLES Trustee's Annual Re ort for the Period Period End Date Month io From Day Month li Year 2021 To Dav 31 Year 2022 Provide coaching on average twice a week for riders ensuring Beginners through to advance riders are catered for and providing additional income for the track through track hire. Arranged hire of other tracks ahead of regional and national events to enable riders to practice. Had 2 riders complete their Level 2 British Cycling Coaching course which we also provided the facilities for coaching to take place • Had 3 riders complete their Level 2 BMX Specific Coaching course. Arranged and funded Emergency First Aid training for 5 new individuals to allow them to support with open session5. Organised club race jerseys and provided these at ¢0St to anyone purchasing. We have also or8anised a new design race jersey and new provider ready for the 2023 season. • Due to C05t of living pressures we provided a £5 per member support for Regional jerseys required to race at the British Championships. Financial Review Brlef Statement of the charlty's pollcy on reserves Cash in banklh3nd as at 3111012022 was £39,818 In unrestricted funds. The main financial risk to the charity is losing the ability to open for open and trainin8 sessions. A minimum amount of £4.000 is held to cover 3 months operattng costs in the event of a prolonged period of closure or unexpected maintenance or costs that may occur. All other funds are being saved towards improvements to the BMX Start Hill. Not applicable Deta51 of any funds mater5ally In deficSt Further Flnanclal Revlew Detalls (Optional Information) Independent Examiners Report Pagèl 4
¢S£TER sfvGLES Trustee's Annual Re ort for the Period Period End Date Month io From Day Month li Year 2021 To Dav 31 Year 2022 Report to the trusteeslmembers of On accounts for the year ended Set out on pages Respon$lbllltles and basls of the report I report to the trustees on my examination5 of the accounts for the year ended 3111012022 As the charity trustees, you are responsible for the preparation of the accounts in ac¢or(Jance with the Charities Act 20111"The Act"). I report in respect to my examination of the Charlty's accounts carried otjt under $145 01 The Act and in Carrying out mv examination, I have followed the applicable Directions given by the Chari Commission under S145 of The Act. I have completed by examinatton. l can confirm that no material matters h3ve come to my attention in ¢onnection with the examinanon which gives me cause to believe that in, any material respect.. Independent Examiners Statement Accotjnting records were not kept in accordance with section 130 of The Act.. or • The accounts do not accord with the accounting records I have no concerns and have come a¢ross no other matters in connection with the examination to whith attents.on should be drawn in order to enable a proper understanding of the accounts to be reached. Sl8nature Date 13th July 2023 Name Mrs Helen Monro-Higgs Relevant Profess5onal Qualification{sl or body lif any) ACA Address Mintombe Post Far Mincornbe Post, Sidbu Sidmouth, EXIO OQW Pagèl 5
¢S£TER sfvGLES Trustee's Annual Re ort for the Period Period End Date Month io From Day Month li Year 2021 To Dav 31 Year 2022 Examiners Disclosure Section Only complete if the examiner needs to highlight material problems. Glve here brlef detalls of any Items that the examlner wlshes to dlstlose None Pagèl 6
¢S£TER sfvGLES Trustee's Annual Re ort for the Period Period End Date Month io From Day Month li Year 2021 To Dav 31 Year 2022 Other Optional Information Future Plan5 Along with continuing to deliver our current open and training sessions and local winter race events ovr key planes for the year ahead are To implement changes to the start hill that funds have been saved for, this will ensure it meets required standards and should support more riders attending the club for gate practice. Look to replace a number of helmets that are provided to hire as they are 8ethn8 towards the end of their life. Find additional methods to promote the club and drive up usage of the facility by improving our advertising. such as but not limited to participation in Carnivals, utilising google funds for advertising and engaging better with Schools. Changes and improvements to the 3" straight Clear an unused area of the facility and look for funding to provide a new building with Gym equipment to ensure these facilities continue to be available despite the continued cost of Wherever possible keep the cost of membership and track usage at the same rate as it has been and consume the upcoming cost of electricity rises by making improvements to our consumpdon and increasing rider nvmbers. Declaration The trustees declare that they have approved the Irustees, report almwe Si8ned of behalf of the charity's trustees Si8natuTe Full Namel51 Positlon Andrew John Linscott Treasurer Date 13th Jul 2023 Pagèl 7
¢S£TER sfvGLES Trustee's Annual Re ort for the Period Period End Date Month io From Day Month li Year 2021 To Dav 31 Year 2022 Accounts Ihtomeahd Ex Èhditutè Summa ProfftVI105s1 FY 2021 meMbeh1 3.XXI.$0 3.300.50 3.511. Track Fee 5.747.35 5.747.35 4.267.00 Coachln8 1.486.50 586.50 495.30 Tralnln8Track HSre 1.309.50 .1.149AXI 160.50 0.00 Tck Hire 841.50 U41.50 501.OD Food ènd Dyink 11.403.10 S.505.48 4.897.62 2.754.09 L.Y8.75 .504.49 1.044.Z6 1.303.71 18.0) 18.oj 20. Tr4d( Intome 25.655.20 -9XJS8.97 16,596.23 12,852.10 Othr Incom• Ra<in8 Ae8bnal IAOO. -79,50 Racin8 Rad 21122 4,224.Cll -3,193.38 1.030.62 263.31 1.03l.70 476.29 55.41 64.33 Sponsorship 250.CII 250.C¥) SOO.OD EaBles Merchand15e 0.00 Oonadons S71.17 572.17 IS.D4 Rame 1.881. 703.LKI SW Champs S W.LYJ 622 0.00 OthAr Incorn4 14.848.87 .10.881.76 3.967.11 1.486.18 T•t¥l Inetyn• 20 563.34 14 318.28 Trad( ExpTe izettle FeE5 -292.86 -292.86 -190.83 8ank Charses 0.00 Ttack ImprDMentS Cdbln Improvements -1.702. .1,702.06 -1,333.12 .368.96 -368.96 -776.32 AenVRate5 .1,D. .I,NO.(Kl VolunteerTklnlng Ico. -350.CQ -222. 8CAffi113ti0 -74. -741 -74 Serces EleclGdWlatsr 186.$1 -1.519.28 -1.332.77 -1.304.17 -1.23D. -1.23D.t -360.0Tr Equlpment Mdlntenance -1.124.89 -1.124.89 0.00 Pagèl 8
¢S£TER sfvGLES Trustee's Annual Re ort for the Period Period End Date Month io From Day Month li Year 2021 To Dav 31 Year 2022 Waste Removal -279.02 -279.02 -217.79 Websit@ .144. .144. -144.OD stshonary -S3.12 -53.12 -12.83 First Aid ndryIa1ntèaThEe .3&82 -3882 -292.20 Insurancè .341.fA) -341.fA) .341.60 Internet -271.0 -271.08 -275.$0 Muslc LltÈnsÈ -113.75 -113.75 -112.81 aeaninB 5undrie5 -5.49 -5.49 0.00 Trophlesavb -328.67 -328.67 -3.18 Ad¥errisin8 -275.C -275 0.00 OtheT Expenses -583.95 -178 9S Total Exp*Thses 691.si -10.196.SS -9.505.04 -9.99S.91 41 195.58 -30 137.18 11058.30 4 322.37 C•phl ExpendAure 9,430.00 eike & Ridini Equiprnent Purchase 0.00 Tv¢k Chah8es 197.( .2,754.IXI -2,537.fKI 0.00 Flr5t Ald Equipment 0.00 -1.624.26 -1,624.26 -2,769.06 P&L Tobe reln¥e5ted 41 392.58 -34 495.54 6897.04 10 983.31 Cash blfwd l Nw2021 32.921.19 anAty5td abovÈ 6,897.04 Cash cl Iwd 31 Oct 2022 39 81&23 Pagèl 9
¢S£TER sfvGLES Trustee's Annual Re ort for the Period Period End Date Month io From Day Month li Year 2021 To Dav 31 Year 2022 Assets & Liabilities Categorles Detalls Unrestrl¢ted fvnds to nearest £ 38,725 Restrlrted Funds to nearèst £ Endowment Funds to nearèst £ Cash Funds Cash In 8ank Pe Cash Totsl Cash Funds 39.818 Other monetary Assets Fundto whl¢h assets belon Co (opon?1} Current value tlonal Investment assets Fund to whlch assets belon Unrest¥icted Unrestiicted Unrestricted Cosl loptlonall Current value tional A55ets retalned for the Charle5 own Use Hire Bikes .23 or2 Timin ment 299 Fund to which a55ets belon8 Cost loptionall Current value loptionall Liabilities Slgned on behalf of all the trustees Full Namelsl Date Andrew John Linscott 13th lul 2023 Page | 10