## **Trustees’ Annual Report for the period**
**From 01.04.2021 Period start date To 31.03.2022 Period end date**
**Charity name: Ashford Carbonell Village Hall & Recreation Ground**
## **Charity registration number: 1192139**
## **Objectives and Activities**
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SORP reference
Summary of the Para 1.17 Ashford Carbonell Village Hall &
purposes of the charity Recreation Ground (ACVH&RG) is a
as set out in its Charitable Incorporated Organisation
governing document governed by a Constitution.
The charities objects therein are:
The provision and maintenance of a
village hall and recreation ground for
the use of the inhabitants of Ashford
Carbonell. The use of these facilities
includes meetings, lectures and
classes as well as other forms of
leisure and recreation with the aim of
improving the quality of life of such
beneficiaries.
Summary of the main Para 1.17 and Activities for the year have been
1.19
activities in relation to educational, social and sporting,
those purposes for the according to the needs of our
public benefit, in beneficiaries. The hall is available for
particular, the activities, hire for resident run clubs and
projects or services societies and for personal use, and
identified in the various social and educational events
accounts. have been operated by the hall’s
Trustees for the beneficiaries within
the limits allowed by Covid 19
restrictions.
The recreation ground includes a
bowling green, tennis court and
children’s playground within its green
space, with the addition this year of a
wild garden area under construction.
Statement confirming Para 1.18 These activities have been carried out
whether the trustees with regard to the guidance issued by
have had regard to the the Charity Commission on public
guidance issued by the benefit.
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Charity Commission on public benefit
## **Additional information (optional)**
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You may choose to include further statements where relevant about:
SORP reference
N/A
Para 1.38
Policy on grant making
N/A
Para 1.38
Policy on social
investment including
program related
investment
The trustees of ACVH&RG are all
Para 1.38 volunteers, and are assisted by other
Contribution made by volunteers from the village and local
volunteers community when running events.
The Charity is very fortunate to have
a very supportive local community
and trustees.
Other
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## **Achievements and Performance**
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SORP reference
This is the first full year of operation
of this charity, and the trustees have
taken considerable time and effort to
Summary of the main ensure the successful transition from
Para 1.20
achievements of the the Ashford Carbonell Village Hall
charity, identifying the Trust which it has now superseded.
difference the charity’s Good progress has been made
work has made to the communicating this to the
circumstances of its beneficiaries, inducting Trustees to
beneficiaries and any the new constitution and updating
wider benefits to society and revising policies such as conflict
as a whole. of interest and finance.
Trustees have continued to meet
virtually during lockdown restrictions,
and a number of activities that would
previously have taken place in the
hall also went online – coffee
mornings, wine tasting, quiz night etc.
The recreation ground has been
widely used by residents for
permissible outdoor leisure and the
new wild garden area is an added
attraction. When restrictions have
**----- End of picture text -----**
allowed, our volunteers and beneficiaries have been quick and eager to return to ‘normal activities’. We have managed to maintain a small steady income from events and to secure a Covid19 Business Assistance Grant to ensure our financial viability during the challenges of Covid. One trustee even won a prize in a national competition for her photograph of our creative efforts to run outdoor takeaway coffee mornings to continue to service our beneficiaries while operations were restricted by lockdown legislation. In summary, our biggest achievements this year have been continuing to provide a thriving hub for social cohesion during Covid19 when physical meetings were so restricted.
## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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## **Financial Review**
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Review of the charity’s Para 1.21 The financial position of ACVH&RG is
financial position at the positive and adequate for running the
end of the period charity in line with its objects.
Statement explaining Para 1.22 A general reserve of £10K is held for
the policy for holding repairs, maintenance and unforeseen
reserves stating why expenses. Trustees voted for an
they are held additional Covid reserve of £5,500 to
be held to cover fixed annual costs if
the hall is forced to cease its normal
income generating events. This
additional reserve will be reviewed
annually. The charity is holding
sufficient additional capital to at least
part fund some major maintenance /
replacement projects that are forecast
to be required in the next 2-3 years.
Amount of reserves held Para 1.22 £15,500
Reasons for holding zero Para 1.22
reserves
Details of fund materially Para 1.24
in deficit
Explanation of any Para 1.23
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
The charity’s principal sources of funds Para 1.47 (including any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the Para 1.46 principal risks facing the charity Other
## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 Charitable Incorporated Organisation
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 The following Trustee selection
methods including methods are specified in the
details of any Constitution.
constitutional provisions
e.g. election to post or All Trustees must be over the age of
name of any person or 16 and pass the ‘fit and proper’ tests
body entitled to appoint outlined by the Charity Commission.
one or more trustees They must explicitly agree to serve as
Trustees.
No more than 5 and up to 10 trustees
are elected annually on a 3 year
rolling basis at the AGM, with the
longest serving third of trustees
retiring each year, and able to stand
for re-election if desired. As this is
the first full year of operation, all
Trustees stood for election in 2021. If
there are vacancies, new trustees can
be co-opted by the existing trustees
until they can stand for election at the
next AGM.
The person holding the honorary title
of President becomes a trustee ‘ex
officio’.
The Parish Council, Parochial Church
Council, Bishop Hooper School and
any other village Club or society as
may be decided by a resolution of
more than 75% of the votes cast at an
AGM are able to appoint a trustee for
a term of one year. There should be
not less than 2 nor more than 5
trustees appointed in this way.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction Para 1.51 and training of trustees
**----- Start of picture text -----**
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details**
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Charity name Ashford Carbonell Village Hall and Recreation Ground
Other name the charity
uses
Registered charity 1192139
number
Charity’s principal Ashford Carbonell Village Hall
address Ashford Carbonell
Ludlow SY8 4DB
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## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Kathryn Rose Chair
2 Paul Griffiths Treasurer From 26 [th] June 2021
Matthew Secretary Trustee Until 26 [th] June
3 Brundrett 2021 when retired as
Trustee
Margaret de Secretary From 26 [th] June 2021
4
Lattre
Wendy Griffiths Bookings
5
Secretary
6 Janie Jones Social Secretary
7 Ishbel Yellowley President
Jaquelin Treasurer Treasurer Until 26 [th]
8 Brundrett June 2021 continuing
as Trustee
9 Nicholas Kilby Vice Chair
Michael
10
Whitworth
11 Penny Parry
12 Maureen Round Parochial Church Council
Michael Parish Council
13
Thompson
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year** Norman Tudge Trustee of the former charity Ashford Carbonell Village Hall Trust
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
The land comprising the Village Hall, the car park and the recreation ground is in process of being transferred from being held in trust by Mr Norman Tudge to ACVH&RG. There are severe delays at HM Land Registry and considerable difficulties in obtaining a formal disapplication of a restriction from the previous owner of part of the land preventing the completion of the transfer. Our lawyers are progressing.
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair, etc)**
**Date**
**REGISTERED COMPANY NUMBER: CE023201 (England and Wales) REGISTERED CHARITY NUMBER: 1192139**
## Report of the Trustees and
Unaudited Financial Statements for the Period
3 November 2020 to 31 March 2022
for
Ashford Carbonell Village Hall and Reacreation Gound
Thorne Widgery Accountancy Ltd Chartered Accountants
2 Wyevale Business Park Kings Acre Hereford Herefordshire HR4 7BS
Ashford Carbonell Village Hall and Reacreation Gound
## Contents of the Financial Statements for the Period 3 November 2020 to 31 March 2022
|||Page||
|---|---|---|---|
|Report of the Trustees|1|to|2|
|Independent Examiner's Report||3||
|Statement of Financial Activities||4||
|Balance Sheet||5||
|Notes to the Financial Statements|6|to|7|
|Detailed Statement of Financial Activities||8||
Ashford Carbonell Village Hall and Reacreation Gound
for the Period 3 November 2020 to 31 March 2022
## Report of the Trustees
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the period 3 November 2020 to 31 March 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **INCORPORATION**
The charitable company was incorporated on 3 November 2020.
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
The objects of the CIO are the provision and maintenance of a village hall and recreation ground for the use of the inhabitants of Ashford Carbonell. The use of these facilities includes meetings, lectures and classes, as well as other forms of leisure and recreation with the aim of improving the quality of life of such beneficiaries.
## **Significant activities**
Activities for the year have been educational, social and of general interest for the community and neighbouring communities. The adjacent Sports Field provides a Bowling green, tennis court and children's' adventure playground for use by inhabitants and the Neighbouring communities.
The assets and liabilities of the Ashford Carbonell Village Hall (Charity number 522475) were transferred to this charity on 1 April 2021 via a donation. The two charities have common objectives. The activities of this charity commenced at the date of this transfer.
## **FINANCIAL REVIEW**
## **Financial position**
The financial position of the Charity is positive and adequate for running the Village Hall and its surrounds..
## **Going concern**
There are no immediate concerns for the Charity. The Village Hall and Recreation Ground is continuing to be a very popular venue with all ages and abilities.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The CIO is controlled by its governing document, a deed of trust, and constitutes a Charitable Incorporated Organisation, limited by guarantee, as defined in the Companies Act 2006.
## **Organisational structure**
The Management Committee meet monthly to report on management, financial, fabric and grounds, events, hiring of Hall and works undertaken and to discuss and agree forthcoming and future matters, Objectives and Activities.
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number**
CE023201 (England and Wales)
## **Registered Charity number**
1192139
## **Registered office**
Ashford Carbonell Village Hall Ludlow Shropshire SY8 4DB
Page 1
Ashford Carbonell Village Hall and Reacreation Gound
## Report of the Trustees
for the Period 3 November 2020 to 31 March 2022
## **Trustees**
P D Griffiths (appointed 28.6.21) Miss K A Rose (appointed 28.6.21) Miss P Parry (appointed 28.6.21) Mrs J Brundrett (appointed 28.6.21) N W Kirby (appointed 28.6.21) M C Whitworth (appointed 28.6.21) Miss M E Round (appointed 28.6.21) Miss M De Lattre (appointed 28.6.21) Miss W M Griffiths (appointed 28.6.21) Miss I J Yellowley (appointed 28.6.21) Miss J C Jones (appointed 28.6.21)
## **Company Secretary**
Miss M De Lattre
## **Independent Examiner**
Thorne Widgery Accountancy Ltd Chartered Accountants 2 Wyevale Business Park Kings Acre Hereford Herefordshire HR4 7BS
## **STATEMENT OF TRUSTEES' RESPONSIBILITIES**
The trustees (who are also the directors of Ashford Carbonell Village Hall and Reacreation Gound for the purposes of company law) are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements, the trustees are required to
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charity SORP;
- make judgements and estimates that are reasonable and prudent;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
..................................................... Miss M De Lattre - Secretary
Page 2
Independent Examiner's Report to the Trustees of Ashford Carbonell Village Hall and Reacreation Gound
## **Independent examiner's report to the trustees of Ashford Carbonell Village Hall and Reacreation Gound ('the Company')**
I report to the charity trustees on my examination of the accounts of the Company for the period 3 November 2020 to 31 March 2022.
## **Responsibilities and basis of report**
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mrs Lisa Weaver FCCA Thorne Widgery Accountancy Ltd Chartered Accountants 2 Wyevale Business Park Kings Acre Hereford Herefordshire HR4 7BS
Date: .............................................
Page 3
Ashford Carbonell Village Hall and Reacreation Gound
|Statement of Financial Activities|||
|---|---|---|
|for the Period 3 November 2020 to 31 March 2022|||
|||Unrestricte|
|||fund|
||Notes|£|
|**INCOME AND ENDOWMENTS FROM**|||
|Donations and legacies||48,428|
|**Charitable activities**|||
|Charitable activities||14,793|
|Other trading activities|2|14,674|
|Investment income|3|3|
|**Total**||77,898|
|**EXPENDITURE ON**|||
|Raising funds||9,466|
|**Charitable activities**|||
|Charitable activities||24,524|
|**Total**||33,990|
|**NET INCOME**||43,908|
|**TOTAL FUNDS CARRIED FORWARD**||43,908|
||||
The notes form part of these financial statements
Page 4
Ashford Carbonell Village Hall and Reacreation Gound
|Balance Sheet|||
|---|---|---|
|31 March 2022|||
|||Unrestricte|
|||fund|
||Notes|£|
|**CURRENT ASSETS**|||
|Stocks|5|250|
|Cash at bank and in hand||43,658|
|||43,908|
|**NET CURRENT ASSETS**||43,908|
|**TOTAL ASSETS LESS CURRENT LIABILITIES**||43,908|
|**NET ASSETS**||43,908|
|**FUNDS**|6||
|Unrestricted funds||43,908|
|**TOTAL FUNDS**||43,908|
||||
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the period ended 31 March 2022.
The members have not required the company to obtain an audit of its financial statements for the period ended 31 March 2022 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
- (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
- (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
.............................................
W M Griffiths - Trustee
............................................. J Brundrett - Trustee
The notes form part of these financial statements
Page 5
Ashford Carbonell Village Hall and Reacreation Gound
Notes to the Financial Statements for the Period 3 November 2020 to 31 March 2022
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Stocks**
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **2. OTHER TRADING ACTIVITIES**
£ Bar Hire and Bar Income 14,674 **INVESTMENT INCOME** £ Deposit account interest 3
## **3. INVESTMENT INCOME**
continued...
Page 6
Ashford Carbonell Village Hall and Reacreation Gound
Notes to the Financial Statements - continued for the Period 3 November 2020 to 31 March 2022
## **4. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the period ended 31 March 2022.
## **Trustees' expenses**
There were no trustees' expenses paid for the period ended 31 March 2022.
## **5. STOCKS**
|**STOCKS**|||
|---|---|---|
||£||
|Stocks||250|
|**STOCKS**
Stocks|||£
250|
|---|---|---|---|
|||||
|**MOVEMENT IN FUNDS**||||
|**Unrestricted funds**||Net
movement
in funds
£|At
31.3.22
£|
|General fund||43,908|43,908|
|**TOTAL FUNDS**||43,908|43,908|
|Net movement in funds, included in the above are as follows:||||
|**Unrestricted funds**|Incoming
resources
£|Resources
expended
£|Movement
in funds
£|
|General fund|77,898|(33,990)|43,908|
|**TOTAL FUNDS**|77,898|(33,990)|43,908|
|||||
## **6. MOVEMENT IN FUNDS**
## **7. RELATED PARTY DISCLOSURES**
There were no related party transactions for the period ended 31 March 2022.
Page 7
Ashford Carbonell Village Hall and Reacreation Gound
Detailed Statement of Financial Activities for the Period 3 November 2020 to 31 March 2022
£
|**INCOME AND ENDOWMENTS**
**Donations and legacies**
Donations
Grants
**Other trading activities**
Bar Hire and Bar Income
**Investment income**
Deposit account interest
**Charitable activities**
Events and Fundraising
Hall & Field Hire and Classes
Bowling Club Subscriptions
Miscellaneous Income
**Total incoming resources**
**EXPENDITURE**
**Raising donations and legacies**
Grant Project Costs
**Other trading activities**
Bar purchases and consumables
**Charitable activities**
Rates and water
Light and heat
Event Costs & Expenses
Postage and stationery
Repairs and renewals
Sundries
Total resources expended
**Net income**|34,811
13,617
48,428
14,674
3
9,000
2,561
425
2,807
14,793
77,898
316
9,150
81
2,084
1,205
57
20,402
695
24,524
33,990
43,908|
|---|---|
This page does not form part of the statutory financial statements
Page 8
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the** Charity Name **trustees/ members** Ashford Carbonell Village Hall **of**
31[st] March 2022 **On accounts for the year ended**
**Charity** 1192139 **no (if any)**
**Set out on pages** Receipts and payments accounts CC16a
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 03 / 2022.
**Responsibilities and** As the charity trustees of the Trust, you are responsible for the **basis of report** preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material **examiner's** matters have come to my attention in connection with the **statement** examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Signed: Date: Name:** Lisa Weaver
**Relevant** ACCA **professional**
1
**IER**
**October 2018**
**qualification(s) or body (if any):**
**Address:** Thorne Widgery Accountancy Ltd Hereford, HR47BS
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
2
**IER**
**October 2018**
**Give here brief** During the course of the independent examination, it was identified **details of any items** that the assets previously disclosed within the 31 March 2021 **that the examiner** accounts are not in the ownership of the charity, so have been **wishes to disclose** . removed.
At the year end the assets and liabilities of the charity have been transferred via a donation to a newly established CIO called the Ashford Carbonell Village Hall and Recreation Ground (Charity number 1192139), which has the same objects as this charity.
3
**IER**
**October 2018**