The Keepers
Wotton Area Community Hub
The Keepers- Wotton Area Community Hub
Report of the Trustees
and
Annual Accounts
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for the period from inception 16 October 2020
to 31" December 2021

Contents
Charity Information
Report of the Trustees
Report of the Independent Examiner
13
Statement of Financial Activities
14
Balance Sheet
15
Notes to the Financial Statements
16
The Keepers-wotton Area Community Hub
Charity Registration No. 1192121
Annual Report & Accounts 31 December 2021
Page 2

Charity information
Trustees:
Appointed at the inception of the charity on 16
October 2020:
Shaenna Loughnane (Chair)
Gail Stephens Tuffee
Katherine Brent
Laura Britton-Griffiths
Katharine Hearn
Catherine Braun
Appointed during the period:
Nicola Petty (28" July 2021)
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Hub Manager
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Emma Johnson {appointed 12 April 2021,
resigned May 2022)
At the time of this report, Trustees were covering
the post voluntarily and recruitment in place for a
new Hub Manager
Registered Office:
The Keepers. Symn Lane, Wotton-under-Edge,
Gloucestershire, GL12 7BD
Registered Charity Number:
1192121
Independent Examiner:
Keith Du-Rose
42 Longs View,
Charfield.
Gloucestershire GL12 8HZ
Bankers:
The Co-operative Bank plc. PO Box 101, l Balloon
Street, Manchester, M60 4EP
The Keepers- Wotton Area Community Hub
Charity Registration No. 1192121
Annual Report & Accounts 31 December 2021
Page 3

Report of the Trustees
Overview
The Keepers is a community hub supporting the needs of residents of Wotton and
surrounding areas. helping them to be more connected to the services. groups and
professionals that can provide support for health, wellbeing or financial hardship
issues. We host a number of professional organisations and classes, run our own drop-
in café, cookery lessons and community garden, deliver essential food boxes at certain
times of the year. have a dry food store and freezer, and signpost visitors to other
groups and services for support.
When planning the charitvs activities the Trustees follow the Charity Commission's
guidance on public benefit. This is the Trustees, report for the period since the charity
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was incepted on 16 October 2020 to 31 December 2021.
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The Keepers-wotton Area Community Hub
Charity Registration No. 1192121
Annual Report & Accounts 31 December 2021
Page 4

Report of the Trustees (continued)
Our purpose
The Keepers
Wotton Area Community Hub has grown from the volunteer-led
Wotton Area Mutual Aid group (WAMA), which was set up to support people in
Wotton-under-Edge and the surrounding area through the Coronavirus pandemic.
Although times were unusual due to Coronavirus, WAMA realised that many people
had been struggling to connect with the right support services for a long time.
Loneliness and isolation was increasingly mentioned and for some, affording regular
healthy meals for themselves and their family was a real concern. As a result, a group
of WAMA volunteers decided to create a more sustainable solution, and set up The
Keepers- Wotton Area Community Hub.
A survey distributed to 6500 households, and completed in April 2021, identified the
following needs of the community:
C(w ore,
hrM9
Social isolation & loneliness
Family support
Meeting basic needs
Community connection
The survey also helped refine the Hub's ultimate goal - we want our communities to
be resilient, connected and supported - and our ethos is "Come as you are, bring what
you can, and take what you need"
The Keepers-wotton Area Community Hub
Charity Registration No. 1192121
Annual Report & Accounts 31 December 2021
Page 5

Report of the Trustees (continued)
Revlew of the perlod
Since the charity was set up by the Trustees in October 2020, a significant number of
volunteers have been recruited and trained and people started working in our
community garden at the start of 2021. Once restrictions were lifted, the Community
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Hub opened its doors on 19 July 2021. They were supported by the recruitment of
two salaried positions, our Hub Manager in April 2021 and our Hub Co-ordinator in
September 2021.
We now host a number of professional organisations, including Age UK
Gloucestershire, Welcome Space run by the Independence Trust and their social
prescribers, Teens in Crisis, Adult Education Gloucestershire and Infobuzz. We also
run our own weekly drop-in café. craft and chat group, Qigong class, and strength and
conditioning class for those with limited mobility.
People can pop in and chat with our volunteers and we have a community garden for
people to plant, weed, tend or pick our herbs and vegetables, or just sit and relax. We
are able to refer people to the local Foodbank, have a dry food store and run a
community freezer containing frozen meals available on a pay-as-you-feel basis. We
host activities for children in receipt of free school meals and provide meals at
Christmas and Easter for those that need them.
The Keepers- Wotton Area Community Hub
Charity Re8iStration No. 1192121
Annual Report & Accounts 31 December 2021
Page 6

Report of the Trustees (continued)
Looklng forward
Moving into 2022 our focus will be on continuing to develop the Hub in line with our
purpose and the needs identified in the survey completed.
One of our projects currently underway is the complete revamp of our kitchen with
the aim of delivering food for the freezer and the weekly cafe, as well as providing
training on the preparation of simple, low-cost, nutritious meals. In conjunction with
the community garden, we aim to use the gardenin& cooking and sharing of food as a
platform to build confidence and skills, improve health, help manage a budget, make
community connections and reduce social isolation.
Two other initiatives now underway are the introduction of computers and tablets -
for training purposes, as well as for general use by visitors while at the Hub- and the
engagement of a Wellbeing Gardener as a pilot.
We have also been approached by a number of local peer to peer support groups -
including parent support and a group for neurodiverse adults and parents.
We are proud of the work that has been achieved over the past year, but we are
aware that these services are only available for those who can walk (or have
transport) to The Hub and we aren't reaching those who may need support from the
surrounding villages. We are located in a rural area of Gloucestershire - right on the
border with South Gloucestershire, in an area that is often ignored. In 2022, we will
look at ways to meet the needs of the surrounding villages, including the recruitment
of an Outreach Co-ordinator who will start by engaging with organisations and
individuals in surrounding villages to assess their needs and how The Keepers could
support them. We will then be able to respond to this assessment - this may be
running our own outreach activities. satellite hubs, supporting groups already working
there, or a mix of all three.
The Keepers- Wotton A￿a Community Hub
Charity Registration No. 1192121
Annual Report & Atcounts 31 December 2021
Page 7

Report of the Trustees (continued)
Financlal Review
Although 2020 and 2021 were challenging due to the COVID-19 pandemic, it was a
very successful period financially due to the generosity of our many donors, local
supporters and grantors.
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Although the charity commenced on 16 October 2020, the initial months were
focused on securing grants and recruiting a Hub Manager and volunteers. Our main
expenditure is the salaries of the part-time Hub Manager appointed in April 2021 and
the part-time Hub Co-ordinator who was appointed in September 2021 to work on a
fixed-term basis until the end of December 2021 to cover a period of sickness of the
Hub Manager.
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In our first financial accounting period which ended on 31 December 2021, we had
an income of £77,963 and expenditure of £29,141, resulting in net income of £48,822.
Of this net income, £8,232 relates to unrestricted funds, £2,000 relates to our
operational reserve, and the remaining £38,590 on restricted funds from grants and
donors to be spent on salaries and projects in 2022 and beyond.
The Keepers- Wotton Area Community Hub
Charity Registration No. 1192121
Annual Report & Attounts 31 December 2021
Page 8

Report of the Trustees (continued)
Reserves Policy
Our reserves policy is set to ensure that our work is protected from the risk of
disruption at short notice due to a lack of funds. whilst at the same time ensuring that
we do not retain income for longer than required. The trustees have determined that
the Charity needs free reser￿eS for the following purposes:
To manage the risk of unforeseen emergency or other unexpected need for
funds
To protect against unforeseen income fluctuations
To provide income for the effective running of the organisation and manage
fluctuations in expenditure levels and unforeseen operational costs
To protect against unforeseen expenditure
To ensure the charity has enough income to cover wind-down costs - including
3 months operational costs.
Based on the above policy, the trustees calculate that a desirable level of free reserves
would be £2,000 - to be reviewed at each monthly meeting. If free reserves exceed
£30,000, we will plan to utilise these funds to further our charitable activities.
The Keepers- Wotton Area Community Hub
Charity Registration No. 1192121
Annual Report & Accounts 31 December 2021
Page 9

Report of the Trustees (continued)
Structure• governance and management
Governing document
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We became registered as a charitable incorporated organisation on 16 October
2020.
Governance
The trustees meet on a mostly monthly basis to approve the strategy, and review the
finances, policy and governance of the charity. Day-to-day implementation and
management is delegated to Gail Stephens Tuffee (Operations Trustee), Shaenna
Loughnane, (Chair of Trustees). and the Hub Manager.
The trustees who served during the year are listed on page 3. New trustees are
appointed as necessary by a resolution of the majority of existing trustees. New
trustees are recruited following a skills audit and period of open recruitment. They are
then inducted both formally and informally. This includes meetings with the Chair of
Trustees and other trustees in advance of their first trustees meeting. They are also
supplied with information from the Charity Commission concerning best practice and
advice for new trustees.
There are two conflicts of interest:
l. Shaenna Loughnane and Gail Stephens Tuffee are sisters. This is managed by
Gail Stephens Tuffee not havin8 access to the bank account and by key decisions
being taken by a majority of trustees.
2. Shaenna Loughnane is also the Landlord. This is managed by Shaenna
Loughnane being absent from any discussions regarding the building, rent
payments, etc.
The Keepers-wotton Area Community Hub
Charity Registration No. 1192121
Annual Report & Accounts 31 December 2021
Page 10

Report of the Trustees (continued)
Management responsibilities
Overall day-to-day management responsibilities were undertaken by Gail Stephens
Tuffee {Operations Trustee), Shaenna Loughnane (Chair of Trustees), both on a
voluntary basis. and the employed part-time Hub Manager. A Hub Coordinator was
employed on a fixed-term basis (from September to December 2021) to support the
trustees during a period of sickness absence by the Hub Manager from July 2021 until
December 2021.
There are a number of volunteer receptionists who manage the reception area and
café on a day-to-day basis.
The pay of the Hub Manager and Hub Coordinator is reviewed annually and
benchmarked against pay levels in other charities of a similar size and where possible
aim to set remuneration levels at an average of the range paid for similar roles.
Major risks
The trustees actively manage a risk register which is reviewed at the monthly
meetings. Mitigating steps are reviewed and taken. Major risks to which the charity is
exposed, as identified by the trustees. are:
People
maintaining the current staff team, and finding the right number of
experienced volunteers whilst maintaining commitment to the values of the
charity. There is seen to be an over-reliance on a small number of Trustees.
Governance
safeguarding risks as all volunteers and staff come into regular
contact with children and adults at risk.
Financial- over-reliance on grants. An increase in utility bills.
Operational
a rented. rather than owned building. Reputational risk if other
groups use the facilities.
The Keepers- Wotton Area Community Hub
Charity Registration No. 1192121
Annual Report & Accounts 31 December 2021
Page 11

Statement of trustees, responsibilities
Charity law requires the trustees to prepare financial statements for each financial
year which give a true and fair view of the state of affairs of the charity and of the
rinancial activities of the charity for that period. In preparing those financial
statements, the trustees are required to:
select suitable accounting policies and then apply them consistently;
observe the methods and principles of the Charities SORP;
make judgements and estimates that are reasonable and prudent;
state whether applicable accounting standards have been followed, subject to
any departures disclosed and explained in the financial statements. and
prepare the financial statements on the going concern basis unless it is
inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose
with reasonable accuracy at any time the financial position of the charity and to
enable them to ensure that the financial statements comply with the Charities Act
2011 and the provisions of the Constitution. They are also responsible for
safeguarding the assets of the charity and hence for taking reasonable steps for the
prevention and detection of fraud and other irregularities.
Independent examiner
The independent examiner, Keith Du-Rose, has expressed his willingness to continue
in office and a proposal for his re- appointment will be made at the Annual General
Meeting.
On behalf of the trustees:
Signature:
Date:
692L,
Shaenna Loughnane. Chair of Trustees
The Keepers-wotton Area Communlty Hub
Charity Registration No. 1192121
Annual Report & Accounts 31 December 2021
Page 12

Independent examinerfs report to the trustees of The
Keepers- Wotton Area Community Hub
I report to the trustees on my examination of the financial statements of The Keepers
Wotton Area Community Hub (the Charity) for the period ended 31 December 2021.
Responsibilities and basis of report
As the trustees of the Charity, you are responsible for the preparation of the accounts
in accordance with the requirements of the Charities Act 2011 (the Act). I report in
respect of my examination of the Charity's accounts carried out under section 145 of
the Act and in carrying out my examination I have followed all the applicable
Directions given by the Charity Commission under section 145(5){b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come t.o
my attention in connection with the examination giving me cause to believe that in
any material respect:
l. Accounting records were not kept in respect of the Charity as required by section
130 of the Act; or
2. The accounts do not accord with those records; or
3. The accounts do not comply with the applicable requirements concerning the form
and content of accounts set out in the Charities {Accounts and Reports) Regulations
2008 other than any requirement that the accounts give a 'true and fair view. which is
not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the
examination to which attention should be drawn in this report in order to enable a
proper understanding of the accounts to be reached.
Signature:
Date:
Keith Du-Rose
42 Longs View, Charfield. Glos. GL12 6HZ
The Keepers- Wotton Area Cornmunlty Hub
Charity Registration No. 1192121
Annual Report & Accounts 31 December 2021
Page 13

The Keepers- Wotton Area Community Hub
Statement of financial activities for the period ended 31 December 2021
Unrestricted Restrlcted
funds
funds
Total
funds
Note
Income
Income & endowments from:
Donations & legacies
Other trading activities
Total income
14.001
1,077
15,078
62,885
76,886
1,077
77,963
62,885
Expendlture
Expenditure on:
Raising voluntary income
Charitable activities
Total expenditure
1,126
3,720
4,846
120
24,175
24,295
1,246
27,895
29,141
Net income/{expenditure)
Gross transfers between funds
Net movement in funds
10,232
38,590
48,822
11
10,232
38,590
48,822
Reconclllation of funds
Total funds brought forward
Total funds carried forward
10,232
10.232
38,590
38,590
48,822
48,822
All income and expenditure is derived from continuing activities.
The charity has no recognised gains or losses for the year other than the results above.
The notes on pages 16 to 23 form an integral part of these financial statements.
The Keepers-wotton Area Community Hub
Charity Registration No. 1192121
Annual Report & Accounts 31 Detember 2021
Page 14

The Keepers- Wotton Area Community Hub
Balance sheet at 31 December 2021
Note
Current assets
Debtors
Cash at bank and in hand
49,026
49,026
Creditors: Amounts falling
due within one year
Net current assets
Net assets
10
1204)
48,822
48,822
The funds of the charlty:
Restricted income funds
Unrestricted income funds
Total charlty funds
11
11
38,590
10,232
48,822
Approved by the trustees and signed on their behalf by:
Shaenna Loughnane
Chair of Trustees
Nicola Petty
Trustee
Date:
The notes on pages 16 to 23 form an integral part of these financial statements.
The Keepers-wotton Area Community Hub
Charity Registration No. 1192121
Annual Report & Attounts 31 December 2021
Page 15

The Keepers- Wotton Area Community Hub
Notes to the financial statements for the period ended 31 December 2021
General information
The Keepers
Wotton Area Community Hub is a charity, established as a
Charitable Incorporated Organisation on 16 October 2020. The address of the
registered office is provided in the Charity information section on page 3.
Details of the charity's operations are provided in the Report of the Trustees.
Accountlng pollcies
The principal accounting policies adopted, judgments and key sources of
estimation uncertainty in the preparation of the financial statements are as
follows:
Basls of preparatlon
The charity constitutes a public benefit entity as defined by FRS 102. The
financial statements are prepared on a going concern basis under the historical
cost convention and in accordance with Accounting and Reporting by Charities:
Statement of Recommended Practice applicable to charities preparing their
accounts in accordance with Financial Reporting Standard applicable in the UK
and Republic of Ireland (FRS 102) - Charities SORP {FRS 1021 and the Charities
Act 2011. The accounts include the results of the charity's operations which are
described in the Trustees, Report, all of which are continuing.
Fund accountlng pollcv
Unrestricted income funds are general funds that are available for use at the
trustees, discretion in furtherance of the objectives of the charity.
Restricted funds are those donated for use in a particular area or for specific
purposes, the use of which is restricted to that area or purpose.
Further details of each fund are disclosed in note 11.
The Keepers- Wotton Area Community Hub
Charity Registration No. 1192121
Annual Report & Accounts 31 December 2021
Page 16

The Keepers- Wotton Area Community Hub
Notes to the financial statements for the period ended 31 December 2021
Accountlng policies (contlnued)
Income
Voluntary income, including donations and grants that provide core funding or
are of a general nature, is recognised where there is entitlement, it is more
likely than not that the trustees will receive the resources and the amount can
be measured with sufficient reliability. Gifts and services in kind are included at
their estimated open market valuation.
Deferred income represents amounts received for future periods and is
released to incomin8 resources in the period for which, it has been received.
Volunteer help
The value of any voluntary help received is not included in the accounts but is
described in the trustees, annual report.
Expendlture
Liabilities are recognised where it is more likely than not that there is a legal or
constructive obligation committing the charity to the expendlture and the
amount of the obligation can be measured with reasonable certainty. All
expenditure is accounted for on an accruals basis and has been classified under
headings that aggregate all costs related to the category.
Costs of raising funds are the costs associated with attracting voluntary incorne.
Charitable expenditure comprises those costs incurred by the charity in the
delivery of its activities and services for its beneficiaries. It includes both costs
that can be allocated directly to such activities and those costs of an indirect
nature necessary to support them.
The Keepers- Wotton Area Community Hub
Charity Registration No. 1192121
Annual Report & Accounts 31 December 2021
Page 17

The Keepers- Wotton Area Community Hub
Notes to the flnancial statements for the period ended 31 December 2021
Accounting policies (continued)
Governance and support costs
Support costs have been allocated between governance costs and other
support. Governance costs comprise all costs involving public accountability of
the charity and its compliance with regulation and good practice.
Debtors
Debtors (including trade debtors) are measured on initial recognition at
settlement amount after any trade discounts or amount advanced by the
charity. Subsequently, they are measured at the cash or other consideration
expected to be received.
Penslons
The charity operates a defined contribution pension scheme for its employees.
Golng Concern
The financial statements have been prepared on a going concern basis as the
trustees believe that no material uncertainties exist. The trustees have
considered the level of funds held and the expected level of income and
expenditure for 12 months from authorising these financial statements. The
budgeted income and expenditure is sufficient with the level of reserves for the
charity to be able to continue as a going concern.
The Keepers-wotton Area Communty Hub
Charity Registration No. 1192121
Annual Report & Accounts 31 December 2021
Page 18

The Keepers- Wotton Area Community Hub
Notes to the financial statements for the period ended 31 December 2021
Income from donations & legacies
Unrestrlcted Restricted
funds
funds
Total
funds
Individuals
Corporate
Gift aid tax reclaimed
12,016
1,765
13,781
335
335
14,116
12,351
1.765
Grants
Barnwood Trust
Stroud District Council
Gloucestershire County Council
National Lottery
People's Postcode Lottery
Mid Counties Co-operative
Arnold Clark
3,370
20,000
20,000
10,000
5,000
250
2,500
61,120
62,885
3,370
21,650
20,000
10,000
5,000
250
2,500
62,770
76,886
1,650
1,650
14,001
Income from other trading actfvltles
Unrestrlcted Restricted
funds
funds
Total
funds
Severn Lottery
Room hire
1,017
60
1,017
60
1.0
1,077
The Keepers- Wotton Area Community Hub
Charity Registration No. 1192121
Annual Report & Accounts 31 December 2021
Page 19

The Keepers- Wotton Area Community Hub
Notes to the financial statements for the period ended 31 December 2021
Costs of ralsln8 voluntary income
Unrestrlcted Restricted
funds
funds
Total
funds
Publicity & fundraising costs
Platform collection fees
1,106
20
120
1,226
20
1.246
1,126
120
Charitable actlvlties
Unrestrirted Restrlcted
funds
funds
Total
funds
Grant funded activities
Non-grant funded activities
Support costs
7,236
7,236
1,458
19,201
27,895
1,458
2,262
3,720
16,939
24,175
Support costs
Unrestricted Restrlcted
funds
funds
Total
funds
Employment costs
Office expenses
Bank charges
16,939
16,939
2,262
2.262
2,262
16.939
19.201
Employment costs in the period were fully funded by a grant.
The Keepers- Wotton Area Community Hub
Charity Registration No. 1192121
Annual Report & Accounts 31 December 2021
Page 20

The Keepers- Wotton Area Community Hub
Notes to the financial statements for the period ended 31 December 2021
Employee remuneration
No trustees received any remuneration or expenses during the period. The
costs of the remaining staff were as follows:
Wages and salaries
Social security
Pension costs
16,690
249
16,939
No employee earned more than E60,(K)O during the period.
Number
Average full time equivalent number of staff employed
Average number of staff employed (number)
As at end December 2021, there were 35 re8ular volunteers working each
week.
Cash at bank and In hand
Bank account
48,836
190
Petty cash
49.026
The Keepers-wotton Area Community Hub
Charty Registration No. 1192121
Annual Report & Accounts 31 December 2021
Page 21

The Keepers- Wotton Area Community Hub
Notes to the financial statements for the period ended 31 December 2021
10 Creditors: Amounts falling due within one year
Trade creditors
Taxation & social security
Pension
174
30
204
11
Analysls of funds
Incomlng Resources
resources expended
Transfers
C/Fwd
31112121
Restrlrted funds
Salary grant
Kitchen grant
Plant to plate grant
Garden grant
Set up grant
Food grant
Food donation
Garden donations
Café grant
20,000
20,000
10,000
{14,234)
5,766
20,000
9,382
353
(618)
{4,647)
(3,370)
(523)
3,370
2,500
1,977
1,000
72
40
765
250
62,885
{6931
(210)
(24,295)
38,590
Designated funds
Operational reserve
General fvnds
Unrestricted funds
2,000
2,000
15,078
15,078
77,963
(4,846)
(4.846)
{29,141)
{2,000)
8,232
10,232
48,822
The Keepers- Wotton Area Community Hub
Charity Registration No. 1192121
Annual Report & Accounts 31 December 2021
Page 22

The Keepers- Wotton Area Community Hub
Notes to the flnancial statements for the period ended 31 December 2021
11
Analysis of funds (continued)
Designated funds
At the end of the year there was an operational reseNe fund of £2,000 to
ensure there are sufficient funds to cover at least three months of operational
costs including salaries where there is not a grant to cover them. The
operational reserve fund balance is reviewed at every trustees meeting.
Restrlcted funds
Monies were received from donations and grants for specific purposes.
12
Net assets by fund
Unrestrlrted Restrlrted
funds
funds
Total
funds
Current assets
10,436
38,590
49,026
Creditors: Amounts falling due
within one year
(204)
(204}
Net assets
10,232
38,590
48,822
13 Related party transactlons
Donations totalling £240 were made by 2 trustees during the year.
The Chair of Trustees, Shaenna Loughnane, and her husband own the offices
occupied by the charity. Rent and utility costs were not charged.
The Keepers-wotton Area Communtty Hub
Charity Registration No. 1192121
Annual Report & Accounts 31 December 2021
Page 23