## **Trustees’ Annual Report for the period** **From** Jan 2024 **To** Dec 2024 **Charity name:** Burnt Ash Preschool **Charity registration number:** 1192102 ## **Objectives and Activities** The charity works for the (1) promoting their care and safety; (2) promoting their public benefit having as its education and promoting parental involvement; (3) objects the development promoting their health and wellbeing; (4) providing services and education of children to support them and their families and carers; (5) providing and young people in services to individuals holding membership of the CIO (6) particular by: Furthering the aims of the Early Years Alliance (previously known as Pre-school learning alliance). ## **Achievements and Performance** Publicised preschool, built website and social media presence Applied to another 4 funding applications Increased children attending from 4-11 Renewed and updated preschool policies Attended safeguarding training Notified by church our rent was doubling and when we tried to negotiate they refused to renew our license for the premises Attempted to find alternative venue Staff meetings and redundancy notices issued Organised toy sale and advertised to local nurseries Emptied church cupboards, organised disposal of waste and scanning of documents Changed signatories for reserve account & closed it Paid 43% staff redundancies and found out how they claim for the outstanding amount One successful grant application, unfortunately too late ## **Financial Review** |**Review of the charity’s**
**financial position at the**
**end of the period**|Burnt Ash Preschool changed the bank account direct
debits were automatically cancelled. The treasurer paid the
pension (NEST) amounts from June – Sept and was then
reimbursed as the DD was difficult to setup again. The new
treasurer attempted to open up a new account with a
different bank 5 different forms and countless phone calls to
change the signatories and stop the Santander reserve
account being dormant.|| |---|---|---| ||Unfortunately the amount in the reserve account was not
enough to cover all 3 staff redundancies at the same time
as only a nominal amount was going into the account
annually. There were also closure costs and due to the low
number of children attending the grant from the government
wasn’t covering our costs and didn’t cover the august
wages. Therefore we could only pay 43% of the staff
redundancies and are now insolvent.| |---|---| |**Statement explaining the**
**policy for holding**
**reserves stating why they**
**are held**|Reserves are held for 6 months operation and or closing.
This should be added to by one month’s salary per
employee to account for all staff redundancies. We were
unable to do that due to the reduced number of children.| |**Amount of reserves held**|**7,158 now 0**| |**Explanation of any**
**uncertainties about the**
**charity continuing as a**
**going concern**|If Burnt Ash Methodist church had renewed our lease we
would have made one staff redundant and been able to
continue the charity.| ## **Additional information** |**The charity’s principal**
**sources of funds**
**(including any**
**fundraising)**|Lewisham Council early years grant
Lewisham Council SEN payments
Privately paying parents| |---|---| |**A description of the**
**principal risks facing the**
**charity**|Parents not letting staff know if their children aren’t
attending. Lack of parent engagement and volunteers to be
trustees. Staff unaware of the structure of how a CIO is run
by a committee. The new trustees tried to address this with
communication and training. Lack of publicity and drop in
numbers due to covid affecting birth rates.| ## **Structure, Governance and Management** |**Structure, Governance**|**and Management**| |---|---| |**Description of charity’s**
**trusts:**|n/a| |**Type of governing**
**document**|Governance document| |**How is the charity**
**constituted?**|CIO| |**Trustee selection methods**
**including details of any**
**constitutional provisions**
**e.g. election to post or**
**name of any person or**
**body entitled to appoint**
**one or more trustees**|Trustees were elected at the AGM by an open full
committee meeting. Interested parties were advertised for
on social media, and with the new parents.| **Additional information** You may choose to include further statements where relevant about: Policies and procedures The handbook for trustees was downloaded and shared to adopted for the induction the trustees and the updated policies and documents from and training of trustees the EYA (although these were only obtained in March). ## **Reference and Administrative details** |Charity name|Burnt Ash Preschool| |---|---| |Other name the charity uses|| |Registered charity number|1192102| |Charity’s principal address|**Previous Address**: Burnt Ash Methodist Church Hall
Burnt Ash Hill
LONDON
SE12 0QD
**Treasurer’s address:**
210 Burnt Ash Hill
SE12 0QE| |Phone|n/a| |Email|burntashps@gmail.com| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of body**
**entitled to**
**appoint trustee**| |---|---|---|---|---| ||Cairis Grant-Hickey|Treasurer|Aug 2023 -|Committee| ||Elizabeth Bentley|Chair|Aug 2023 -|Committee| ||Carrie-Anne Freeland|Treasurer|Jul 2021 -|Committee| ||Peter Bromley|Trustee|Apr 2020 – Jul 2023|n/a| ||Bawani Nadarajah|Treasurer|Apr 2020 – Jul 2023|n/a| ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity n/a ## **Name of chief executive or names of senior staff members (Optional information)** Sharon Bromley - Manager ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **Other optional information** **The signatories for our current account are still former trustees Bawani Nadarajah, Peter Bromley and Nundeeta Beekarry.** **The signatories for our reserve account were still former trustees Peter Bromley and Nundeeta Beekarry up until November 2024. All accounts now closed.** This year’s trustees have still not viewed any previous minutes of meetings and received the statements for the reserve account in May. We have included the accounts for the relevant year(s) and the most recent AGM minutes. ## **Declarations** ## **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position**
**Date**||| |---|---|---| |||| |||| |||| ||Treasurer|Treasurer| |||| |||| |**Expenses**|**Frequency**|**Notes**| |---|---|---| |Staf costs|Monthly|Each month, Wa| |||Treasurer to ma| |Rent|Monthly|Rent is £555 pe| |BT|Monthly|DD has been se| |EYA fees|Annually|This changed in| |Tapestry|Annually|September - pai| |Insurance|Annually|Manager will let| |Ofsted fees|Annually|| |Petty cash|Weekly reconciliation|As of Septembe| |Staf expenses||| |reimbursements|As they are submitted mostly by Manager, usua|| ## **Bank accounts** 1. Barclays Day to day transactions ## 2. Santander Reserves held - for emergency (e.g redundancy) Each quarter, transfer nominal amount - to keep account active ages spreadsheet sent to eyalliance.org.uk by 11/12 of the month. She will proce ake payment on 23rd of the month (or the last Friday closest the 23rd if it is on a r month. Then £610. Also paid during August t up 2022. It is now paid yearly. Includes insurance id online t you know when this is due. r 2020, we do not have petty cash. ally for that month. She pays for the food/snacks, equipment, crafts, printing and ess it and the emails if the payslips back to you. These will need to be emailed t a weekend / bank holiday) d stationery as required. o Manager. Then we pay Nest pension & NI & Tax as well as employees. ## Expenses Summary |Expenses Summary||||||| |---|---|---|---|---|---|---| |||**Jan-24**|**Feb-24**|**Mar-24**|**Apr-24**|**May-24**| |Staf costs||3988.85|2946.33|3180.56|2958.5|2958.5| |staf nest||91.42|70.47|71.86||67.32| |hmrc||231.22|46.53||28.94|41.94| |Rent||660|660|660|620|660| |EYA fees & Insurance|||||164.97|82.49| |Food and other
consumables||222.7|6.72|||99.74| |Phone||58.25|58.25|58.25||| |Equipment/toys|||136.96|||9.15| |Printingand stationery||||||36.8| |Subscriptions/Licenses|||||244.94|| |**Total**||5,252.44|3,925.26|3,970.67|4,017.35|3,955.94| |||||||| |INCOME||2,290.34|2,950.34|3,451.32|4,483.80|4,276.44| |||||||| |SHORTFALL||-2,962.10|-974.92|-519.35|466.45|320.50| |**Jun-24**|**Jul-24**|**Aug-24**|**Sep-24**|**Sep-24**|**Total**| |---|---|---|---|---|---| |2925.09|3361.92|2983.33|||25,303.08
516.69
518.99
4,540.00
494.93
484.24
195.07
146.11
57.76
294.94| |71.86|67.78||75.98||| |30.34|140.02||||| |660|620||||| |82.49|82.49|82.49|||| |63.54|91.54||||| ||20.32||||| ||||||| |20.96|||||| |50|||||| |3,904.28|4,384.07|3,065.82|75.98||32,551.81| ||||||| |5,485.12|2548|823|£10.00||26,318.36| ||||||| |1,580.84|-1,836.07|-2,242.82|-65.98||-6,233.45| Current account opening balance closing balance Redundancies Closing expenses opening balance total income total expenses **closing balance?** All money paid out to 6310.94 1.11 4950 2209 6310.94 26318.36 **32629.3** -32551.81 **77.49** o cover as much of redundancies as possible |Reserves in Santander
Openingbalance
Closingbalance
7159
0.08||PAID FROM RESERVE ACCOUNT| |---|---|---| |||HMRC| |||Shed clearance + £10 overdraft t| |||Shred| |||Scan| |||Repayingloan for augWages| |||Repaynest| |||Repaynest| |||Repaynest| |||43% of redundancies| |||£29 x 3 to each staf member| |||Insurance runof for ayear| |||TOTAL| 64.05 160 126 700 805.45 75.98 71.86 95.74 4949.97 87 22.87 7158.92 |Description|Amount
**Total Monthly Income**
MonthYear| |---|---| |fundraising
toy sale
toys
toys
loan to stop going overdrawn|72.36
04/24
2,548.00
07/24
15
08/24
8
08/24
10.00
09/24
2653.36| ||2653.36| Bank Statement l added March income £3451.32 ## **Auditor notes** **From** Jan 2024 **To** Dec 2024 **Charity name:** Burnt Ash Preschool **Charity registration number:** 1192102 ## **Name:** Jakki Hunter **Reason for selection as an auditor:** NHS Midwife with background in finance ## **Notes on charity accounts:** The number of children attending the preschool increased and funding was applied for and successful, but unfortunately too late. Due to the closure of the preschool, staff meetings and redundancy notices were issued, 43% of staff redundancies was paid.. Sale of toys, clearance of church cupboards, disposal of waste and scanning of documents was organised. ## **Improvements:** As previously mentioned in last year’s report, the current funding is not sustainable, in addition with the rental increase. ## **Declarations** ## **This report and accounts were audited by:** **Full name(s)** Jakki Hunter **Position** Independent Auditor **Date** 15.05.2025 Contact: mercedesjlk@yahoo.co.uk 07939999059