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|Summary
ofthe purposes of||Helmdon
Community
Foundation
was formed
in October 2020 and took over the assets and responsibilities
ofthe Reading|
|---|---|---|
|the charity as set out in its||Room Helmdon
(registered
no. 275715 'the old charity') on 1April 2021. The main purpose ofboth the old and the new|
|governing
document||charity
isthe provision
and maintenance
of a village hall with the object ofenhancing
the lives ofthe village inhabitants.|
|Summary ofthe main activities||Charitable
activities - We provide a meeting
hall and kitchen (the 'Reading
Room') ofa very high standard
and we aim to|
|in relation to those purposes||attract new classes and events which we believe will be ofinterest and benefit to local people.
The book and DVD swap is|
|for the public benefit,
in||proving very popular
with both adults and children,
and the twice weekly Post Office is well used. We have set up our own|
|particular,
the activities,||website as a means ofcommunicating
more easily with villagers sowe can keep people informed.|
|projects or services identified|in||
|the accounts.||Other trading activities —Part ofthe property
(the 'Reading
Room Cottage')
is rented to a local resident
under an Assured|
|||Shorthold
Tenancy Agreement.
The net income from this agreement
is wholly used to support
our charitable
activities.|
|Statement
confirming
that the||The Charity Commission's
public benefit guidance
underlies
the trustees'
work for the charity.
In particular,
we strive to make|
|trustees
have had regard to the||the Reading Room an attractive
venue, accessible to all with good facilities.
Increasingly
we see our role as not simply passive|
|Commission's
public benefit||-we aim to encourage
and promote
village events centred on the Reading Room for the benefit ofthe community.|
|guidance|||
|Contribution
made by||All our trustees
and team members
are volunteers
who give freely oftheir time and skills. We are extremely
grateful to all of|
|volunteers||them.|
##
|Summary
ofthe main||Due to the continuing
Covid pandemic,
it was difficult to achieve anything
while restrictions
were in place.
However, we||
|---|---|---|---|
|achievements
ofthe charity,||succeeded
in creating this new charity (Helmdon
Community
Foundation
CIO) with a constitution
better suited to modern
life.||
|identifying
the difference the||The Clo structure
allows local people to participate
as trustees without fear of personal
liability.
We have been working|with|
|charity's work has made to the||a local architect to identify priorities for updating
the building,
and are planning
a second annual
village festival to re-unite
all||
|circumstances
of its||sectors ofthe community.||
|beneficiaries
and any|wider|||
|benefits to society as|a whole.|Wherever
possible we have allowed access to the public
in a Covid-safe environment.
Cleaning
procedures
have been||
|||reviewed
and improved
and we have continued
to provide
a regular post Office service to the village.
The ever-popular|village|
|||cafe on a T'uesday
morning
has operated whenever
the rules permitted,
which has allowed
many elderly folk to meet up|with|
|||their friends and reduce isolation.
However,
most village organisations
have met only infrequently
during the period.
On the||
|||plus side we have been able to offer an educational
space to a young man and his helper.
We continue to search for||
|||opportunities
to provide fitness and educational
benefits to the village.||
|Financial
Review||||
|Review ofthe charity's|financial|Thanks to local authority
grants received during the pandemic,
and continuing
rent from the Reading Room Cottage, we|have|
|position at the end of|the|been able to cover further maintenance
work, as well as the cost of restructuring
the charity and taking legal ownership|ofthe|
|period||property.
Our financial
position at the period end remains
healthy.||
|Statement
explaining|the policy|The maintenance
ofa large Victorian
building
is extremely
expensive.
We regard net current assets of610,000 as the||
|for holding
reserves,
stating||minimum
level of reserves required to carry out repairs when needed.
As net current assets at the year end were in excess of||
|why they are held.||this, we have an opportunity
to bring forward
periodic maintenance
and improvements
in the new financial year.||
|Amount ofreserves
held||The charity's total funds at the period end were 6443,962. However, this includes the book value ofthe property (6395,800),||
|||which
is shown on our balance sheet.
Reserves available for expenditure
(net current assets) were therefore 648,162at|the|
|||period end. The net current assets ofthe old charity at 31March 2021were f37,949,||
|Note about the charity|There are no material
uncertainties
about the|There are no material
uncertainties
about the|There are no material
uncertainties
about the|There are no material
uncertainties
about the|charity's|charity's|ability|to|continue|continue|operating.|operating.|operating.||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|continuing
as a going concern|||||||||||||||||||||
||Some ofthe old charity's|trustees
have||continued
as||trustees||of Helmdon|||Community|||Foundation||to ensure continuity||||in the|
||management
ofthe Reading Room.||||||||||||||||||||
|Structure,
Governance|and Management||||||||||||||||||||
|Description
of charity's trusts:|||||||||||||||||||||
|Type ofgoverning
document|The charity
is governed
by a constitution|||dated|9October 2020 and|||||registered||with the Charity Commission||||||on 28|October||
||2020.||||||||||||||||||||
|How is the charity constituted?|The charity
is a Charitable|Incorporated||Organisation|||('CIO').||||||||||||||
|Trustee selection methods|The first 5trustees were|named
in the|charity's||constitution,|||which||requires at|||least|5 but|no more than 9trustees.||||Under||
|including
details ofany|that constitution,
the existing trustees||may appoint|||new trustees|||by advertising||||vacancies||in Helmdon||at least 30days|||before|
|constitutional
provisions|considering
applications.|The trustees|must consider||||all applications|||from residents||||of Helmdon,||and|take|into account||the|
||skills, knowledge
and experience ofeach applicant.||||||||||||||||||||
||Trustees may serve for a|maximum
of 2||consecutive||3year terms.|||||||||||||||
|Membership
ofother|The charity is a member|ofNorthamptonshire|||ACRE,|which supports||||community|||charities||in rural|areas.|||||
|organisations|||||||||||||||||||||
|Relationship
with any related|The assets and liabilities|ofthe Reading||Room|Helmdon
(the|||old|charity) were|||transferred|||to Helmdon||Community||Foundation||
|parties|on 1April 2021.||||||||||||||||||||
|Reference and Administrative
details|||||||||||||||||||||
|Charity name|HELMDON
COMMUNITY|FOUNDATION|||||||||||||||||||
|Other name the charity uses|Helmdon
Reading Room||||||||||||||||||||
|Registered
charity number|1192054||||||||||||||||||||
|Charity's
principal
address|Premises:
Helmdon
Reading Room, 20|||Church|Street,||Helmdon,||Brackley||NN13||SQI||||||||
||Correspondence:
Melfort, 10a Church||Street,||Helmdon,
Brackley||||NN13 SQJ||||||||||||
|The|trustees who manage the charity|||
|---|---|---|---|
||Name|Office|Dates acted ifnot for whole period|
|1|Morag Underwood|Chair||
|2|Angela Goodall|Vice Chair||
|3|Lorna Clarke|Safeguarding||
|4|Christopher
Mount|Website manager|appointed
1/11/21|
|S|Paul Underwood|Treasurer||
|6|Phillip Ward|Sustainability||
||Jo-anne Bearman||1/2/21 —7/3/21|
||Simon Harris||1/2/21 —23/4/22|
||David Newton||1/2/21 —26/S/21|
||Helen Riches||1/2/21 —26/S/21|
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|||||Unrestricted|Restricted|Tota I|
|---|---|---|---|---|---|---|
|||||funds|funds|2022|
||||Note||f||
|Income from:|||||||
|Charitable
activities||||5,957||5,957|
|Donations
and legacies||||1,330||1,330|
|Other trading
activities||||7,150||7,150|
|Investments||||154||154|
|Separate material
item of income||||10,667||10,667|
|TOTAL INCOME||||25,258||25,258|
|Expenditure
on:|||||||
|Charitable
activities||||14,281||14,281|
|Other trading
activities||||2,164||2,164|
|TOTAL EXPENDITURE||||16,445||16,445|
|NET INCOME||||8,813||8,813|
|Transfers
between
funds|||||||
|Transfer offunds from predecessor||charity|13|435,149||435,149|
|Net movement
in funds||||443,962||443,962|
|Total funds at beginning|of period||||||
|Total funds at end of period|||13|443,962||443,962|
|||Note||
|---|---|---|---|
|FIXED ASSETS||||
|Tangible assets|||395,800|
|CURRENT ASSETS||||
|Debtors||10|2,264|
|Cash at bank and
in hand||11|46,911|
|Total current assets|||49,175|
|Creditors||||
|Amounts
falling due within one year||12|(1,013)|
|NET CURRENT ASSETS|||48,162|
|Total assets less current|liabilities||443,962|
|TOTAL NET ASSETS|||443,962|
|Funds ofthe charity||||
|Unrestricted
funds|||443,962|
|Restricted
funds||||
|TOTALFUNDS||13|443,962|
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|Costs are ap|portioned
b|etween
activities as|follows:|||
|---|---|---|---|---|---|
||||Charitable
activities|Other trading|activities|
|Independent|examiner's|fee|50%|50%||
|Insurance|||75%|25%||
|Legal fees related to the||property|70%|30%||
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||||Unrestricted|Restricted|Tota I|
|---|---|---|---|---|---|
||||funds|funds|2022|
||||||E|
|2. Income from charitable|activities|||||
|Village Cafe|||1,901||1,901|
|Hire of hall by local clubs and organisations|||2,390||2,390|
|Hire of half for ad hoc events|||740||740|
|Events organised
by the charity|||926||926|
|Fundra ising||||||
|TOTAL|||5,957||5,957|
|3. Income from donations|and legacies|||||
|200 Club donations|||1,300||1,300|
|Other donations
received|||30||30|
|TOTAL|||1,330||1,330|
|4. Income from other trading activities||||||
|Rent from the Reading Room Cottage|||7,150||7,150|
|TOTAL|||7,150||7,150|
|5. Income from separate|material|item||||
|Grants received from local|authority|re: Covid-19|10,667||10,667|
|TOTAL|||10,667||10,667|
##
||||||Unrestricted|Restricted|Total|
|---|---|---|---|---|---|---|---|
||||||funds|funds|2022|
||||||||E|
|6. Expenditure||on charitable||activities||||
|Cleaning|||||1,607||1,607|
|Depreciation|||||500||500|
|Electricity|||||594||594|
|Events organised||by the charity|||1,803||1,803|
|Fire safety|||||112||112|
|Heating
oil|||||743||743|
|Insurance|||||1,156||1,156|
|Legal and professional|||fees||3,629||3,629|
|Repairs and maintenance|||||3,166||3,166|
|Other running|costs||||971||971|
|TOTAL|||||14,281||14,281|
##
|||||||Unrestricted|Restricted|Total|
|---|---|---|---|---|---|---|---|---|
|||||||funds|funds|2022|
|7. Expenditure|on|other trading activities|||||||
|Depreciation||||||900||900|
|Insurance||||||385||385|
|Legal and professional|||fees|||755||755|
|Other running|costs|||||124||124|
|TOTAL||||||2,164||2,164|
|8. Support costs|||||||||
|Provision for independent||||examiner's|fee|100||100|
|Property valuation||fee||||256||256|
|TOTAL||||||356||356|
##
|9. Tangible f|ixed assets||||||
|---|---|---|---|---|---|---|
||||Land &|Furniture|&|Total|
||||buildings|equipment|||
|Cost|||||||
|At beginning|of period||||||
|Transfer from|predecessor|charity|400,000|||400,000|
|Additions|||||||
|At end of period|||400,000|||400,000|
|Depreciation|||||||
|At beginning|of period||||||
|Transfer from|predecessor|charity|2,800|||2,800|
|Charge for the period|||1,400|||1,400|
|At end of period|||4,200|||4,200|
|Net book value|||||||
|At 31March|2022||395,800|||395,800|
|At 28 October 2020|||||||
##
||||2022|
|---|---|---|---|
|10. Debtors||||
|Trade debtors|||1,160|
|Prepayments
and accrued income|||1,104|
|TOTAL|||2,264|
|11. Cash at bank and|in|hand||
|Bank current account|||13,154|
|Building Society deposit|||33,654|
|Cash in hand|||103|
|TOTAL|||46,911|
|12. Creditors: Amounts||falling due within one year||
|Accruals and deferred|income||1,013|
|TOTAL|||1,013|
##
||||Unrestricted|Restricted|Tota I|
|---|---|---|---|---|---|
||||funds|funds|2022|
|||||E||
|13. Funds ofthe charity||||||
|Total funds at beginning|of period|||||
|Transfer offunds from predecessor||charity|435,149||435,149|
|Net income for the period|||8,813||8,813|
|Transfers between
funds||||||
|TOTAL FUNDS AT END OF PERIOD|||443,962||443,962|