## **Trustees’ Annual Report for the period** ## **From 27 October 2020 Period start date To 30 June 2021 Period end date** ## **Charity name: Utopia Theatre** ## **Charity registration number:1192008** ## **Objectives and Activities** - SORP reference - Summary of the purposes of Para 1.17 the charity as set out in its 1.The advancement of the arts through governing document theatre productions, and creating activities, workshops and events for existing and emerging actors, playwrights, and other theatre practitioners for the benefit of the UK public and to engage wider with African theatre in the UK and internationally. - 2.To promote social inclusion for the public benefit by working with people who are socially excluded on the grounds of their ethnic origin and to relieve the needs of such people and assist them to integrate into society, in particular by: providing theatre productions that encourage and enable the socially excluded to participate in the arts more effectively with the wider community. - 3.To promote racial harmony particularly the mutual understanding between different racial groups by promoting theatrical activities in racially diverse communities to encourage understanding and compassion, and to combat discrimination and prejudice. |||| |---|---|---| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and 1.19|•Play Readings, Theatre production, touring (UK
and International)
•Supporting new and developing artists
•Using African Theatre and Storytelling within
the community
•Digital Theatre - Recordings, podcasts, and
masterclasses| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees confirm that they have complied
with their duty to have due regard to the
guidance on public benefit published by the
Charity Commission in exercising their powers
or duties.
The Trustees have referred to the guidance
contained in the Charity Commission’s general
guidance on public benefit when reviewing the
charity’s aims and objectives and in planning its
future activities. The Trustees consider how
planned activities will contribute to the aims and
objectives that have been set.| **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference **Not Applicable** Para 1.38 Policy on grant making **Not applicable** Para 1.38 Policy on social investment including program related investment **Not applicable** Para 1.38 Contribution made by volunteers **Not applicable** Other ## **Achievements and Performance** |||| |---|---|---| ||SORP reference|| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|To the backdrop of the Pandemic and
Lockdown, Utopia focused activities, projects,
services of public benefit delivered and enabled
by the Arts Council.During the first lockdown
in 2020, Utopia Theatresupported the
Black and ethnic minority community by
adapting our work to deliver anonline
Creative Hub. This was a series of
workshops, talks, interviews, and rehearsed
readings that were delivered digitally via live
streaming and video chat. We received
feedback from participants that said that
these activities helped counter loneliness
and isolation and helped to support their
mental health.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|**Not applicable**| |Performance of fundraising
activities against objectives
set|Para 1.41|The crowdfunding campaign was launched in
December 2020 on JustGiving with the aim of raising
£10,000 to support the BAOBAB Project.
Through the Utopia Baobab project, we are bringing
together our community to support the future of
African Theatre in the UK.
Storytelling is at the heart of any theatre production,
film, tv documentary, radio show and even video
games. We want to address the lack of African voices
in the culture and media space. With the money
gathered through our fundraiser, we will give a group
of gifted African playwrights a life-altering, and career-
changing experience, giving them a chance to shine
and break into the creative industry. An experienced
team will support the development of three new plays
for staging at a professional venue and publicise them
further by publishing a book!
So far it has raised £2,930 from 41 individual donors.
It closes in early April.
Many donated and shared their name and other gave
anonymously. Both groups often added comments
and encouragement, all of which are visible publicly.
The campaign, like most crowdfunding campaigns,
experienced interest, and support early on and then
the level of interest and donations dropped off.| **Not applicable** Investment performance Para 1.41 against objectives **Not applicable** Other ## **Financial Review** |**inancial Review**||| |---|---|---| |||| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The financial statements have been prepared on
a Receipts and Payments basis, and they
comply with current statutory requirements and
the charity's governing document. The Trustees’
Annual Report has been prepared in compliance
with the Statement of Recommended Practice:
Accounting and Reporting by Charities preparing
their accounts in accordance with the Financial
Reporting Standard applicable in the UK and
Republic of Ireland (FRS 102).| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Trustees consider that the appropriate level of
unrestricted reserves held by Utopia Theatre
should be a minimum of 3 months expenditure.
This is to allow the smooth operation of the
charity and to sustain activity during a period of
uncertainty due to the Covid-19 pandemic. This
currently equates to £21,000. The reserves
policy will be kept under review on an annual
basis or if risks to the company change.| |Amount of reserves held|Para 1.22|**£21,000**| |Reasons for holding zero
reserves|Para 1.22|**Not applicable**| |Details of fund materially in
deficit|Para 1.24|**None**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**Not applicable**| ## **Additional information (optional)** You may choose to include further statements where relevant about: **Arts Council England** The charity’s principal Para 1.47 sources of funds (including any fundraising) **Not applicable** Investment policy and objectives including any Para 1.46 social investment policy adopted |||| |---|---|---| |A description of the principal
risks facing the charity|Para 1.46|Financial Stability – Cashflow and budget
impact of loss of income source.| |Other||**NOT APPLICABLE**| ## **Structure, Governance and Management** |||| |---|---|---| |Description of charity’s
trusts:||| |Type of governing document
(trust deed, royal charter)|Para 1.25|**FOUNDATION MODEL CONSTITUTION**| |How is the charity
constituted?
(e.g., unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.,
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**PUBLIC ADVERTISEMENT**
**ELECTION BY ALL TRUSTEES**| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|1. Board induction policy
2. Model articles of a Company Limited by
Guarantee.
3. Board induction information
4. Board contact sheet
5. CIO foundation model constitution
6. The Essential Trustee Guide| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**7 TRUSTEES AND ARTISTIC**
**DIRECTOR/CEO**| |Relationship with any related
parties|Para 1.51|**NOT APPLICABLE**| |Other||**NOT APPLICABLE**| ## **Reference and Administrative details** ||| |---|---| |Charity name|UTOPIA THEATRE| |Other name the charity uses|| |Registered charity number|1192008| |Charity’s principal address|**The Crucible**
55 Norfolk Street
Sheffield, S1 1DA| ||| ## **Names of the charity trustees who manage the charity** |||||| |---|---|---|---|---| |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**| ||DR MAX P
BERESFORD
FARRAR|Chair (up to
30.04.22)||| ||DANIEL
OLATOKUN|||| ||ALICIA
HARRISON-
OBAFEMI|||| ||PATRICIA
CUMPER|||| ||SHAMIMA
NOOR|||| ||SARAH JANE
SANDERSON|||| ||OLUBUKOLA
OSHIN|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** ||| |---|---| |Description of the assets
held in this capacity|NOT APPLICABLE| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|NOT APPLICABLE| |Details of arrangements for
safe custody and segregation
of such assets from the
charity’s own assets|NOT APPLICABLE| ||| ||| ## **Additional information (optional)** **Names and addresses of advisers (Optional information)** **Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)** MOJISOLA ELUFOWOJU ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details NOT APPLICABLE ## **Other optional information** NOT APPLICABLE ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **----- Start of picture text -----**
Signature(s)
Full name(s) Maxim P B Farrar
Position (e.g., Chair of the Board of
Secretary, Chair, Trustees (in the relevant
etc.) period)
Date 9.5.22
**----- End of picture text -----**
**Utopia Theatre 1192008 Receipts and payments accounts CC16a For the period** 27/10/2020 30/06/2021 **To from** ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**-**
**218**
**-**
**-**
**-**
**-**
**-**
**-**
**218**
**-**
**-**
**-**
**218**
**-**
**209**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**209**
**-**
**-**
**-**
**209**
**9**
**-**
**-**
**9**|**Restricted**
**funds**
**to the nearest £**
**2,080**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**2,080**
**-**
**-**
**-**
**2,080**
**2,080**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**2,080**
**-**
**-**
**-**
**2,080**
**0**
**-**
**-**
**0**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**2,080**
**218**
**-**
**-**
**-**
**-**
**-**
**-**
**2,298**
**-**
**-**
**-**
**2,298**
**2,080**
**209**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**2,289**
**-**
**-**
**-**
**2,289**

**9**|**Total funds**
**to the nearest £**
**2,080**
**218**
**-**
**-**
**-**
**-**
**-**
**-**
**2,298**
**-**
**-**
**-**
**2,298**
**2,080**
**209**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**2,289**
**-**
**-**
**-**
**2,289**

**9**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---| |JustGiving|**-**|||||**-**| |Donations via PayPal|**218**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**218**|||||**-**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||||| ||**-**|||||**-**| |**_Sub total_**|**-**|||||**-**| |**_Total receipts_**
**A3 Payments**||||||| |||||||**-**| |||||||| |
Baobabproject|**-**|||||**-**| |Overheads|**209**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_ **|**209**|||||**-**| |||||||| |**A4 Asset and investment**
**purchases (see table)**||||||| |**,**|**-**|||||| ||**-**|||||| |**_Sub total_ **|**-**|||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**-**| |||||||| ||**9**|**0**|**-**|
**9**||**-**| ||**-**|**-**|**-**|**-**||**-**| ||**-**|**-**|**-**|**-**||**-**| ||**9**|**0**|**-**|**9**||**-**| CCXX R1 accounts (SS) 09/05/2022 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
Max Farrar
**Details**
Bank account
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**9**
**-**
**-**
**-**
**-**
**-**
**9**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Max Farrar|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||Max Farrar|Max Farrar|09/05/2022| ||||| CCXX R2 accounts (SS) 09/05/2022 2