## **Charlton Marshall Village Hall** ## **Charity Number: 1191957** ## **Report of the Trustees** ## **for the Period 1 July 2023 to 30 June 2024** This is the trustees’ report for the financial year 1 July 2023 to 30 June 2024 for the above-named charity, located at Green Close Charlton Marshall Dorset DT11 9PF. ## **OBJECTIVES AND ACTIVITIES** ## **Objectives, aims and public benefit** The Village Hall is a community building which opened in 2019 for the purpose of hiring to the residents of the Parish and the surrounding area, both to casual and regular users for recreation, leisure and social activities and events organised by these users and by the committee or its nominees for fundraising and/or community activities. Charges are made per hour used, as agreed by the trustees, to cover all expenses and to form a reserve for the future. ## **Significant activities and achievements** The Hallmaster on-line booking system installed last year has continued to be one of our greatest assets and as well as assisting the work of the trustees by providing a reliable system without the need for 24-hour monitoring, it gives users a visible diary and easy to use method of booking. In addition, our booking secretary is able to provide a summary of projected income for the coming year based on the bookings currently in place, which is a useful tool when setting and planning budgets and maintenance work, and as result a necessary increase was made to hire charges. Our monthly Film Nights continue to be a popular event, as well as our twice-yearly community craft fairs, which are well attended by both local artisans and members of the community. Without any major projects during the year, we have ensured that necessary maintenance issues, such as repairing leaks, replacing ceiling blinds and widening an important access point into a storage area, along with painting and providing additional fans, have all been addressed and completed. ## **FUTURE PLANS** A monitoring system is currently in place to determine our current usage of the electricity generated by the solar panels covering the roof on the south side of the building. This will enable us to make an important decision later in the 2024-2025 year as whether the purchase of storage batteries will be in our best interest. This will be a major and substantial purchase and one which we need to ensure is made with the best information available. Work will also be undertaken to ensure that vehicles entering and leaving our car park do so safely and easily. The trustees will continue to encourage and promote the use of the village hall and offer the residents of the village and the wider population the opportunity to continue to enjoy the popular monthly film nights and additional community events, which will be open to all. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing document** The charity is controlled by its constitution and constitutes a Charitable Incorporated Organisation. ## **Charity constitution** The charity was constituted in 1985 and as of 21 October 2020, converted to a Charitable Incorporated Organisation. ## **Recruitment and appointment of new trustees** New trustees are appointed annually at the charity’s AGM. ## **REFERENCE AND ADMINISTRATIVE DETAILS** Registered Charity Number 1191957 ## **Principal address** Green Close Charlton Marshall Blandford Forum Dorset DT11 9PF ## **Trustees** Mrs C L Smith, Chairman Mrs L Dewey, Secretary P Hannam, Treasurer Mrs J Berry M Berry A Chambers B Cooper, District Councillor C Dewey Mrs D Hannam None of the trustees hold title to any of the property belonging to the charity or have any vested interest in the charity. The trustees have had regard to the Charity Commission guidance on public benefit. ## **Independent Examiner** MLW Accounting 53 Wroxham Road Poole BH12 1NL CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A I Independent Examiner's Report Report to the trustees Chariton Marshall Village Hall On accounts for the year ended 30th June 2024 Charity no (if any) 1191957 Set out on pages I report lo the trustees on my examination of the accounts of the above charity (Yhe Trust'l for the year ended 3010612024. Responsibilities and basis of report A$ Ihe charity's trustees, you are fesponsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'}. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charty Commission under section 145{5)(b) of Ihe Act. Independent I have completed my examination. I confimi that no material matters have examinerfs statement come lo my attenlion in connection wtlh the examination (other than that disclosed below '} which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act-, or the accounts did not accord with the accounting records,. or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requiremenl that the accounts give a Irue and fair. view which is not a matter considered as part of an independent examinalion. I have no Concerns and have come across no other matters in connection with the examination to which attention should be drawn in this reFX)rt in order lo enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Sign¢d: L4Jl Date: 1411012024 Name: Marianne White FMA4T Relevant professional qualificationls) or body (if any): Licensed Accountant Association of Accounting Technicians Address: 53 Wroxham Road, Poole, Dorsel, BH12 1 NL IER Oct 2018 Section B Disclosure Onty complete rf the examiner needs lo h￿blIght malenal matters of concem (see CC32. Independenl examination of charity accounts.. directions and guidance ft)r examiners). Give herè brief dotalls of any items that the examinerwishos to dls¢lo$e. NIA IER Oct 2018 CHARITY COMMIS550 FOR ENGLAND AND WAIE Recei ts and ments accounts CC16a For the period from To 01107r2023 30KW2024 Section A Receipts and payments Unr￿t￿¢t￿lfj lund8 Restrlcted fund$ Endovmient fund8 Last year adjusted for R&P Total funds loth• tothp￿¥¥rI¥t£ ttsth• hur••l£ t•th* n•arA*t A1 R¢¢o1 ts oITr8¢in t7.895 3.725 17,B9S 3,715 110 16.089 J,Bfjl 178 Donthions & Grènti ross Incom6 AR) 21.7JQ 21,730 20.12) 8ge an 800 tsbl•. gn 21,730 ,144 10,692 10,888 Pi•miSe6 Cosis •,9•0 899 813 hono & InlomTrt 13 2,311 t,Z79 240 6.4J9 1,289 1378 Sub tot•1 11011 26NS• 2B,169 A4 Assot and Inv8stm8nt 491 3,239 Sub total J,2JS 21,502 6.H8 28.908 Net ofrncelpts/(payments) AS Transfer5 between funds A6 Cash funds last year end Cash ltsnds thls y••r •nd 5.220 8,781 27A43 2.847 30,190 26,62 CCXX R14rtount5 ISSI 13110r2024 Section B Statement of assets and liabilities at the end of the period Llnrestrtcted Restrlct funds funds to n•¥r•yt£ 2.8d7 Endowment funds to ne4rèsi£ B1 Cash funds Cthhmu￿CtyoP 15,343 Sawn95 DB5YJn*iad Fund$ 12,000 Total eash funds 2,847 recei￿Sand Unrestrlcted fund5 to tsbar&*t£ Rostrfcted fund5 •ornst£ Endowment lunds to n•or¢•tE 0818118 Fyndta wh￿￿ Cutt•ntv4lu• Detall$ B3 Invg8tm•nt a888ts F￿￿ét0￿h1ch ¢urr•nl va￿• Uon 09ts118 Vlege HAI 84 A$¥¢ts r•taln•d for th• charlty'¥ own u•• 808,090 Fi*uF•• & Frtungl $0,821 ComwrtwEqulpmDnl 813 Fund to whlch Amounidu• Wh•n du• Delalls BS Llabllltle8 Slgned by oneor trustees beh8lf olall thètrusts8S SvJnatur8 Print N8rn8 Dale of roval CCK¥ R2 aco)unts Issi 1311012024 Charlton Marshall Vlllage Hall Charity Number.. 1191957 Receipts & PayrnentsAccounts Year end 30th lune 2024 Cash Funds SavlTr85 Total A1 R•¢*lpts 0110712023 Openry8aLirKe (*12024 Ctsiw Ba￿￿ £35.409.39 eoll) £35,4Q3.39 £18.189.94 EIILWtsJ £3D.189.94 Hlr¢ ofhall &89￿p￿￿nI Fundr8kAI O￿ab￿S £17.895 £3.725 £110 417.219.45 ÉIICrfK)JbJ -£5.219.45 Rècelpts Sub Toial 1.73Q Totsi **••tSal•• Totsj R•¢8lp e21.730 Fun&rai51n9 Costs M8hten8nce L￿h1 & Heat £10.592 £4.670 £3.332 Aoxunwrp Fees AdrninistrabLKthr Tdephone & Internel Legal S Profes*orwl Insuranctr £3 £syg £813 £2.011 £1.278 P•ym•ntsSub To Deskg £491 TotslA¥MtP¥r¢ha1•8 £491 Totsl Poyments N•tofRe¢elpWIP8ym•rtsl S.220 Signed By ## Paul Hannam Date Signed 2024-10-25 15:08:33 Email treasurer@cmvh.org.uk Printed Name Paul Hannam IP Address 80.42.18.190 Browser User Agent Mozilla/5.0 (Windows NT 10.0; Win64; x64) AppleWebKit/537.36 (KHTML, like Gecko) Chrome/129.0.0.0 Safari/537.36 AVG/129.0.0.0 Name of signatory Paul Hannam