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2021-12-31-accounts

CROMER ARTSPACE CHARITABLE INCORPORATED ORGANISATION (CIO)

UNAUDITED

TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021

CROMER ARTSPACE CIO

The trustees present their first annual report together with the financial statements for the 01 October 2020 to the 31 December 2021.

SECTION A

REFERENCE AND ADMINISTRATION DETAILS

Charity name

Cromer Artspace Charitable Incorporated Organisation (CIO)

Other names the charity is known by

Cromer Artspace

Registered charity number

1191946

Charity’s principal address

The Chair 12 Bernard Road Cromer NR27 9AW

Names of the charity trustees who manage the charity

Philip Harris, Chair Ruth Brumby Barry Meadows Sheila Robinson (appointed 19 February 2021) Siri Taylor (resigned 13 August 2021)

Independent examiner of the accounts

Elizabeth Gilles 18 St Peters Street Ipswich IP1 1XG

TRUSTEES’ ANNUAL REPORT & FINANCIAL STATEMENTS 2020-21

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CROMER ARTSPACE CIO

SECTION B

STRUCTURE, GOVERNANCE AND MANAGEMENT

• GOVERNING DOCUMENT

Cromer Artspace Charitable Incorporated Organisation (CIO) adopted its constitution on 4 October 2020.

• APPOINTMENT OF TRUSTEES

Cromer Artspace’s only voting members are its charity trustees.

Apart from the first charity trustees, every trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees.

In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO, who are elected and co-opted under the terms of the constitution.

• ORGANISATIONAL STRUCTURE AND DECISION MAKING

The trustees meet on a monthly basis, together with other members of the committee. They have, or are in the process of developing, written policies governing privacy, equal opportunities, safeguarding, conflict of interest, private benefit and the allocation of reserve funds. A health and safety policy is not required.

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CROMER ARTSPACE CIO

SECTION C

OBJECTIVES AND ACTIVITIES

• OBJECTIVES

Cromer Artspace CIO was entered on the Register of Charities on 22 October 2020 with charitable objects:

To advance education for the benefit of the public by the promotion of the arts, in but not exclusively visual arts and combined arts activities.

There have been no changes in the objects since registration of the charity.

In fulfilment of these objects Cromer Artspace aims to engage and inspire the local community with art in public places, encouraging audience engagement and participation by increasing the understanding of the arts. It aims to be fresh and outward looking, supporting artists and bringing works and events of quality and imagination to Cromer.

• MAIN ACTIVITIES UNDERTAKEN FOR THE PUBLIC BENEFIT IN RELATION TO THESE OBJECTS

In 2020-2021 Cromer Artspace supported the delivery of educational arts events and opportunities and an arts festival. These activities were informed by the guidance issued by the Charities Commission on public benefit.

• VOLUNTEERS

In addition to the charity trustees there were six volunteers who fulfilled key roles:

Bev Broadhead – Committee Member Rosie Glasgow – Treasurer Claire Grainger – Secretary Anna-Lise Horsley – Committee Member Carrie Mansfield – Committee Member Siri Taylor – Committee Member

Other volunteers were involved in the development and delivery of the festival.

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CROMER ARTSPACE CIO

SECTION D

ACHIEVEMENTS AND PERFORMANCE

• MAIN ACHIEVEMENTS AND ACTIVITIES OF THE CHARITY

Cromer Artspace started in late 2019 and became a CIO on 22 October 2020.

Founded by a team with a wealth of local knowledge, practical experience in the arts, education and community oversight. The charity has a core of four trustees and a number of committee members, most of whom are also involved in other local organisations; this helps to create a strong network of links enabling useful contacts and quick, informed decision-making.

Cromer Artspace’s aim is to help the arts in Cromer to grow and develop and to involve more people in the arts. It strives to encourage the arts to be valued as a vital part of community life and to assist the arts community to succeed and to pursue excellence.

The CIO’s key priorities are:

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CROMER ARTSPACE CIO

In fulfilment of its charitable objects and aims Cromer Artspace developed and delivered educational arts projects in Cromer in North Norfolk during 2020 and 2021.

The four main projects were:

1. Research Project

In 2020 Cromer Artspace commissioned a research project which investigated how other towns have developed high quality, innovative and contemporary public art – opening opportunities on a world scale for participation and understanding. Interviews were undertaken with interested locals, arts professionals, innovators and grant giving bodies. The resultant report and action plan enabled the group to plan and formulate ideas for future possibilities, which would be suitable for Cromer, and informed the development of the first five year Strategic Plan for Cromer Artspace.

2. Lockdown Views

The Lockdown Views Project ran during 2020 and offered an opportunity for all-comers to be creative and to use lockdown isolation as subject matter. More than 40 people took part, from professional artists to total beginners and the project grew to become an online gallery of paintings, photographs, 3D works, films and poetry. A further 16 moving and energetic entries came from school groups, all reflecting the mood of Cromer during Covid19. This first project helped to involve local people in art and to introduce Cromer Artspace to the local community. Two A3 sized posters were produced, and each entrant received a copy. More were posted around town and continue to be on sale through the website

3. Bigger Picture

The Bigger Picture Project was also developed during the Covid-19 pandemic and brought great works of art to the streets of Cromer, displaying full-size reproductions of famous paintings in various outdoor locations. The impossibility of travel to galleries and museums during the dark days of Covid-19 led to the idea of displaying well-known paintings outside, and the project has been very well received by locals, visitors and businesses around town. Linked to the website and Facebook page the project reached many thousands of viewers. Originally due to finish in June 2021, Cromer Artspace has been asked to continue with the Bigger Picture into 2022.

A total of 25 reproductions of paintings have been displayed around the town, with many pictures being moved between locations to create an element of surprise. A leaflet has been produced with information about the locations of the pictures, creating a trail around the town, and information boards offer some information about the paintings and artists and a link to more information on the Cromer Artspace website via a QR code.

The Bigger Picture Project has been supported by funding from North Norfolk District Council and Cromer Town Council and by local businesses who have offered the use of their walls and made donations to the project. A reproduction of ‘The Paston Treasure’, a well-known painting of artefacts owned by a famous Norfolk family has been displayed as part of the project, supported by funding from The Paston Society.

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CROMER ARTSPACE CIO

As part of the Public Survey (see below), respondents were asked for their views of the Bigger Picture Project. When asked about their response to the pictures, 80% of respondents chose ‘really loved seeing them’ and a further 10% said that they found them ‘quite interesting’. Comments included:

The first phase of the Bigger Picture Project will come to an end in the Spring of 2022 with an exhibition of all the paintings in Cromer Community Centre. It is hoped that a collaboration with a London-based gallery will result in an exciting new set of pictures being displayed around the town towards the end of 2022.

4. ChalkClaySand*Salt – Exhibition and Autumn Festival

This exciting festival combined a contemporary art exhibition, workshops, film, live performances, guided walks and talks. It was a dynamic collaboration between the arts and other communities, exploring the changing nature of the North Norfolk coast.

Running for 10 days from Wednesday October 21st to Sunday 31st and based at Cromer Community Centre, the festival had plenty to entertain and inform everyone who likes to be beside the seaside. 19 events were held during the festival, including:

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CROMER ARTSPACE CIO

During the 10 days of the festival:

Comments from some of the people who attended the exhibition included:

PUBLIC ENGAGEMENT AND FEEDBACK

A public survey was carried out between July and October 2021. The survey was online and paper copies were available for collection and return at Merchants Place Community Resource and Learning Centre in Cromer. People were asked about their experiences of art, what art activities and resources they would like to see in Cromer and their views of Cromer Artspace activities so far.

Almost 200 people completed the survey, of which the majority were from Cromer or surrounding areas. Most of the respondents felt that there is a shortage of art opportunities in Cromer, with 40% of the respondents indicating that it was a lack of local nearby opportunities that limits their access to the arts and 25% that the cost of tickets is a limiting factor. When asked what improvements they would like to see, the most frequently chosen options were a permanent and/or temporary art space. The committee has agreed the following actions following the survey:

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CROMER ARTSPACE CIO

MARKETING AND PROMOTION

During the year, the following methods were used to promote Cromer Artspace and its activities:

Website – During 2021 the website had around 4,500 users who viewed around 18,000 pages. A lot of website traffic happened during the Autumn Festival, with the diary pages receiving the most views. 60% of people accessed the website from mobiles and 10% on tablets.

Print Media – there was coverage for the Lockdown Views Project and Bigger Picture Project in local press, including the Eastern Daily Press, North Norfolk News, Town and County News, Just Cromer and Crab Tales.

Social Media – Cromer Artspace is developing a social media presence and currently has over 700 followers on Facebook and 275 followers on Instagram.

Newsletter – the first newsletter was sent to Cromer Artspace supporters.

FUTURE PLANS

The trustees agreed a five-year Strategic Plan for Cromer Artspace in September 2021. The plans for 2022 are to:

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CROMER ARTSPACE CIO

SECTION E

FINANCIAL REVIEW

• FINANCIAL RISK MANAGEMENT, OBJECTIVES AND POLICIES

Cromer Artspace is a new charity and the trustees are responsible to ensuring that the charity is financially robust and has the funds it needs to deliver its plans and meet its commitments. The trustees have reviewed their plans and considered the future opportunities and risks facing the charity. They have identified the need to build up funds to provide for both planned and unexpected expenditure in the future, as follows:

The trustees aim to develop a Building Reserve, based on one year’s annual running cost of the building. In addition, they aim to build up a General Reserve equivalent to six months operating costs.

To fulfil these aims the trustees are developing a Reserves Policy which will include a quarterly review of the level of reserves held by the charity and an annual review of the Reserves Policy. They will also discuss with funders the need for the charity to build up funds to secure its future.

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CROMER ARTSPACE CIO

• KEY FINANCIAL PERFORMANCE INDICATORS

Total income was £8,564 in 2021. Of this:

Total expenditure was £5,869 in 2021.

The allocations for unrestricted funds were:

The restricted funds in the financial statements represent unspent funds received in 2020 for specific projects namely:

The net result is a £2,694 surplus allocated as follows:

Core Costs / Overheads
Bigger Picture I Project
Festival Project
Bigger Picture II Project
Building Project
Total Funds Held		 Unrestricted
Funds
553.41
648.87
592.21
1,794.49		 Restricted
Funds
500.00
400.00
900.00

• GOING CONCERN

After making appropriate enquiries, the trustees have a reasonable expectation that the CIO has adequate resources to continue in operational existence for the foreseeable future. For this reason they will continue to adopt the going concern basis in preparing the financial statements.

TRUSTEES’ ANNUAL REPORT & FINANCIAL STATEMENTS 2020-21

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CROMER ARTSPACE CIO

SECTION F

DECLARATION

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees by

PHILIP HARRIS

Chair

11 / 02 / 2022

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CROMER ARTSPACE CIO

Independent Examiner's Report on the Accounts

Report to the trustees/ Cromer Artspace CIO members of On accounts for the year ended 31/12/2021 Charity no 1191946 Set out on pages 14-20

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2019.

Responsibilities and basis of As the charity trustees, you are responsible for the preparation of the accounts in report accordance with the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's I have completed my examination. I confirm that no material matters have come to my statement attention in connection with the examination which gives me cause to believe that in, any material respect,:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:
Name:
Relevant professional
qualification(s) or body:
Address:		 08/02/2022
Elizabeth Gilles
18 St Peters Street
Ipswich IP1 1XG

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CROMER ARTSPACE CIO

STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 31 DECEMBER 2021

_____________

Note
INCOME FROM:
Voluntary income
1
Charitable activities
2
TOTAL INCOME
EXPENDITURE ON:
Raising funds:
Voluntary income
3
Other charitable activities
4
Governance
5
TOTAL EXPENDITURE
NET PROFIT / LOSS
NET MOVEMENT IN FUNDS
RECONCILIATION OF FUNDS:
Total funds brought forward
TOTAL FUNDS CARRIED
FORWARD		 Unrestricted
Funds
2021
£

5,496
2,168
7,664
462
5,137
270
5,869
2,694
0

0

**2,694 **		 Restricted
Funds
2021
£

900
0
900
0
0
0
0

0
0

0

**0 **		 Total
Funds
2021
£

6,396
2,168
8,564



462
5,137
270
5,869

2,694
0

0

**2,694 **		 Total
Funds
2020
£
0
0
0
0
0
0
0
0
0
0
0

The notes on pages 16 to 20 form part of these financial statements.

TRUSTEES’ ANNUAL REPORT & FINANCIAL STATEMENTS 2020-21

CROMER ARTSPACE CIO

Note

CURRENT ASSETS


Cash in bank and in hand


NET ASSETS

CHARITY FUNDS


Restricted funds


Unrestricted funds


TOTAL FUNDS
 2021
£





2,694



2,694







0



2,694



2,694
 2020
£
0
0
0
0
0

The financial statements were approved by the trustees on 11 / 02 / 2022 and signed on their behalf by:

Mr Philip Harris

The notes on pages 16-20 form part of these financial statements.

TRUSTEES’ ANNUAL REPORT & FINANCIAL STATEMENTS 2020-21

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CROMER ARTSPACE CIO

Note
1
Voluntary income
1.1
Donations
1.2
Grants
1.3
Sponsorship and advertising
Total voluntary income
1.1
Donations
COAST Arts
Paston Society
Walk Cromer
Individuals
Total donations
1.2
Grants
Cromer Town Council Firework Grants
Cromer Town Council Main Grants
North Norfolk District Council
Geoffrey Watling Charity
Norfolk County Council
Total grants
1.3
Sponsorship and advertising
Mary Janes
Hansells
Mighty Music
Merchants' Place
Bookworms
Total sponsorship and advertising		 Unrestricted
Funds
2021
£
1,721
2,970
805
5,496
1,360
250
75
36
1,721
700
670
1,100
0
500
2,970
250
105
50
200
200
805		 Restricted
Funds
2021
£
400
500
0
900
0
0
0
400
400
0
0
0
500
0
500
0
0
0
0
0
0		 Total Funds
2021
£
2,121
3,470
805
6,396
1,360
250
75
436
2,121
700
670
1,100
500
500
3,470
250
105
50
200
200
805		 Total Funds
2020
£
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0

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CROMER ARTSPACE CIO

Note
2
Income from charitable activities
2.1
Research Project
2.2
Lockdown Views Project
2.3
Bigger Picture I Project
2.4
Festival Project
2.5
Bigger Picture II Project
2.6
Building Project
Total income from charitable activities
Income from charitable activities
2.1
Research Project
Total Research Project
2.2
Lockdown Views Project
Poster sales
Total Lockdown Views Project
2.3
Bigger Picture I Project
Total Bigger Picture I Project
2.4
Festival Project
2.4.1
Ticket sales
Donations
Total Festival Project
2.5
Bigger Picture II Project
Total Bigger Picture II Project
2.6
Building Project
Total Building Project		 Unrestricted
Funds
2021
£
0
8
0
2,160
0
0
2,168
0
8
8
0
2055
105
2160
0		 Restricted
Funds
2021
£
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0		 Total Funds
2021
£
0
8
0
2,160
0
0
2,168
0
0
0
0
0
0		 Total Funds
2020
£
0
0
0
0
0
0
0
0
0
0
0
0
0 0

TRUSTEES’ ANNUAL REPORT & FINANCIAL STATEMENTS 2020-21

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CROMER ARTSPACE CIO

Note
2.4.1
Ticket sales
Photograms
The Mighty Mun Walk
Something Rich and Strange
Seeing in Black and White
Seascapes in Felt
Salteater Diaries
Ruffles and Bustles
Norfolk's Chalk Reef
Poppyland: A Rural Idyll
Kurt Schwitters in Norway
Dracula in Space
Danny Keen
Ice Age Talk
Altered Feast Comedy Night
3
Costs of raising funds
3.1
Organisation
3.2
Fundraising
3.3
Marketing and promotion
Total costs of raising funds
3.1
Organisation
Volunteer expenses
Admin and meetings
Banking
Insurance
Website
Total organisation costs
3.2
Fundraising
Total fundraising costs
3.3
Marketing and promotion
Publicity design and print
Visiting cards
Artspace flag
Distribution
Advertising
Total marketing and promotion costs		 Unrestricted
Funds
2021
£
0
120
0
0
180
0
0
165
140
40
705
120
55
530
2,055
367
0
95
462
0
0
72
185
110
367
0
0
0
14
81
0
0
95		 Restricted
Funds
2021
£
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0		 Total Funds
2021
£
0
120
0
0
180
0
0
165
140
40
705
120
55
530
2,055
367
0
95
462
0
0
185
110
367
0
0
0
14
81
0
0
95		 Total Funds
2020
£
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0

TRUSTEES’ ANNUAL REPORT & FINANCIAL STATEMENTS 2020-21

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CROMER ARTSPACE CIO

Note
4
Costs of charitable activities
4.1
Research Project
4.2
Lockdown Views Project
4.3
Bigger Picture I Project
4.4
Festival Project
4.5
Bigger Picture II Project
4.6
Building Project
Total costs of charitable activities
4.1
Research Project
Consultancy fees
Total Research Project
4.2
Lockdown Views Project
Poster printing
Poster postage
PayPal fees
Total Lockdown Views Project
4.2
Bigger Picture I Project
Leaflet print
PayPal fees
Great Art poster print
Printing and installation costs
Licence fees
Total Bigger Picture I Project
4.4
Festival Project
4.4.1
Performer and workshop leader fees
Venue hire
PayPal fees
Total Festival Project
4.5
Bigger Picture II Project
Total Bigger Picture II Project
4.6
Building Project
Total Building Project		 Unrestricted
Funds
2021
£
500
53
2517
2067
0
0
5137
500
500
50
2
1
53
193
9
15
2201
99
2517
1617
400
51
2067
0
0		 Restricted
Funds
2021
£
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0		 Total Funds
2021
£
500
53
2,517
2,067
0
0
5137
500
500
0
193
9
15
2,201
99
2517
1617
400
51
2067
0
0		 Total Funds
2020
£
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0

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CROMER ARTSPACE CIO

Note
4.4.1
Performer and workshop leader fees
Photograms
The Mighty Mun Walk
Something Rich and Strange
Seeing in Black and White
Seascapes in Felt
Salteater Diaries
Ruffles and Bustles
Norfolk's Chalk Reef
Poppyland: A Rural Idyll
Kurt Schwitters in Norway
Dracula in Space
Danny Keen
Ice Age Talk
Altered Feast Comedy Night
5
Governance
Accountancy
Honoraria
Total governance costs		 Unrestricted
Funds
2021
£
0
40
0
0
160
0
0
45
120
0
608
60
44
540
1,617
20
250
270		 Restricted
Funds
2021
£
0
0
0
0		 Total Funds
2021
£
0
40
0
0
160
0
0
45
120
0
608
60
44
540
1,617
20
250
270		 Total Funds
2020
£
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0

TRUSTEES’ ANNUAL REPORT & FINANCIAL STATEMENTS 2020-21

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