M & D CHARITY BOX CIO
CHARITY COMMISSION REGISTERED NO. 1191937
STATEMENT OF ACCOUNTS
for the year ended
31 March 2025
M & D CHARITY BOX CIO CONTENTS
| Trustees Annual Report | 1 to 2 |
|---|---|
| Independent Examiner's Report | 3 |
| Statement Of Financial Activities | 4 |
| Balance Sheet | 5 |
| Notes To The Accounts | 6 to 8 |
M & D CHARITY BOX CIO TRUSTEES ANNUAL REPORT
for the year ended 31 March 2025
The trustees have pleasure in presenting their report and the financial statements of the charitable company for the year ended 31 March 2025.
It is with heavy hearts that we announce the passing of our dear friend and fellow trustee, Maureen Anderson on 16 May 2024. Maureen was the driving force behind the charity and it is with this in mind that the remaining trustees, friends and advisers that we are to carry on with the charity and continue to drive it forward. It is with Maureen in mind and in her honour that we will look to make significant donations in the coming years to deserving causes.
Charity information
M & D Charity Box CIO is registered under a Foundation Constitution, dated 2 October 2020 as a Charitable Incorporated Organisation in England and Wales, registered number 1173988 on 22 October 2020.
The registered address is 31 High Street, Thurlby, Bourne, Lincolnshire, PE10 0ED.
The principal address for the operation of the charity is 42 Winsover Road, Spalding, Lincolnshire, PE11 1EN. The charity is known locally as 'Spalding Charity Shop'.
The charity's trustees during the year to 31 March 2025 were:
| David Coleman | Chairperson | |
|---|---|---|
| Maureen Anderson | Trustee | Died 16 May 2024 |
| Justin Grimshaw | Trustee | Disqualified 22 May 2025 |
| Stephen Hibbard | Trustee | Appointed 2 October 2025 |
| Tricia Pite | Trustee | Appointed 2 October 2025 |
The CIO shall have a Board of Trustees comprising at least three persons. New Trustees may be recruited to the Board at any time by the Trustees. In selecting individuals for appointment as Trustees, the Trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. The Trustees may, by and from their number and from time to time, elect such officers (chair, secretary, treasurer) as they see fit.
In order to be a trustees the nominated person must be over the age of 16 years With no undischarged bankruptcy or having made any composition or arrangement with creditors and must not have an unspent conviction involving dishonesty or deception or be disqualified by law from serving as a Trustee.
Any trustee must be willing to be involved hands on due to the current size of the charity and will be presented with the policies which the charity has in place for finance, welfare and its grant making policy all of which must be adhered to.
The Trustees shall manage the affairs of the CIO and may exercise all the powers of the CIO. they are expected to attend any meeting of the Trustees. It is the duty of each Trustee to exercise his or her powers as a Trustee in the way he or she considers to be in the best interests of the CIO’s Objects and beneficiaries; and exercise such care and skill as is reasonable in the circumstances having regard in particular to any special knowledge or experience that he or she has or claims to have.
The trustees had been attempting to find a replacement for the charity's founder, Maureen Anderson following her untimely death. During this process the charity continued to work for the benefit of its supported charities. On 22 May 2025, Justin Grimshaw was convicted of criminal activity outside of the charity and was immediately disqualified from being a trustee.
The charity is pleased to announce that two new trustees have come forward after the year end and it is now able to carry on its activities to the benefit of the public.
Bank : Barclays Bank Plc, 10 Hall Place, Spalding PE11 1SR.
Independent Examiner : Ken Maggs, Chartered Accountant, Spalding.
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M & D CHARITY BOX CIO
TRUSTEES ANNUAL REPORT (continued)
for the year ended 31 March 2025
Aims and objectives:
The trustees are organising a shop to raise funds for nominated charities. They will undertake any activities considered necessary to support local charities. The trustees are organising a shop to raise funds for nominated charities. They will undertake any activities considered necessary to support local charities.
The charitable objects are to further such other purposes which may be charitable according to the law of England and Wales as the trustees see fit from time to time.
Public benefit:
The trustees consider that the objectives and activities of the charity are in accordance with the Charity Commissions' general guidance on public benefit because the funds raised have been used to support people in financial need and local sections of, and local charities.
Review of the year
As at 31 March 2025, the cash at bank amounted to £25,368 (2024 - £22,505), and the cash in hand (including paid by card awaiting clearance) amounted to £436 (2024 - £442).
The charities and organisations supported by the charity are those nominated by the public of Spalding in Lincolnshire and designated by the trustees.
During the year ended 31 March 2025, the charity provided grants payable as described below:
At the start of the year, the ill health suffered by Maureen Anderson which resulted in hospital visits and stays led to minimal grants being made but highlighted the need for more trustees. A £100 donation was made by the charity to MacMillan Cancer Support which was close to Maureen at that time.
The remaining trustees spent time trying to recruit new trustees to no avail. They did start making donations to Ratcliffe Donkey Sanctuary , an unregistered not-for-profit entity based in Lincolnshire.
During the year, the charity has made donations aggregating £2,000. The Sanctuary is privately owned but is committed to the care and welfare of the donkeys in its charge. Any profit generated is primarily reinvested into the sanctuary to support the animals’ ongoing needs, including veterinary care, food, shelter, and maintenance of facilities.
The charity has also continued putting up community notices on behalf of the local residents and organisations. It has proven to be a good place for people to meet and discus matters in warm and dry facility. The shop provides some elderly people the chance to get out of the house and meet other people whilst giving them an opportunity to assist and feel useful.
Reserves and risks policies
The trustees have made the decision to ensure that the charity is a Going Concern and have therefore been retaining funds to ensure that the charity can meet its financial commitments. Any excess funds will always then be available for distribution to the selected charities by members of the Spalding community.
At the year end, the trustees have excess funds of £11,000 available for distribution to various charities and this will be carried out as soon as possible after the financial statements have been approved.
Excess reserves are distributed to charity after a level of working capital is retained in the bank account. As a result of the Trustees' policy to designate funds to the nominated charities there are no 'Free Reserves'.
In order to prevent access to cash a small cash float is kept on site but the daily cash is all removed and banked regularly. Due to the nature of recent trading the shop is now able to accept card payments which has resulted in increased changes but does protect funds also.
Signed by order of the Trustees:
David Coleman
Trustee
Dated: 11 November 2025.
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE M & D CHARITY BOX CIO
I report to the trustees on my examination of the accounts of the Charity for the year ended 31 March 2025, which are set out on pages 4 to 8.
Responsibilities and basis of report
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the charity as required by section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Dated: 11 November 2025
K.J. Maggs B.A., F.C.A. Chartered Accountant Spalding
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M & D CHARITY BOX CIO
STATEMENT OF FINANCIAL ACTIVITIES
for the year ended 31 March 2025
----- Start of picture text -----
Unrestricted 2025 Unrestricted 2024
Funds Total Funds Total
Note £ £ £ £
INCOME
Charitable activities 2 18,705 18,705 23,675 23,675
TOTAL INCOME 18,705 18,705 23,675 23,675
EXPENDITURE
Charitable activities
Grants payable 3 2,100 2,100 2,750 2,750
Shop trading costs 771 771 1,532 1,532
Support costs 4 12,477 12,477 16,930 16,930
Governance costs
Independent examiner's fees 500 500 500 500
TOTAL EXPENDITURE 15,848 15,848 21,712 21,712
NET MOVEMENT IN FUNDS 2,857 2,857 1,963 1,963
Fund balances as at:
1 April 2024 24,447 24,447 22,484 22,484
31 March 2025 27,304 27,304 24,447 24,447
----- End of picture text -----
The notes on pages 6 to 8 form part of these accounts
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M & D CHARITY BOX CIO
BALANCE SHEET
At 31 March 2025
----- Start of picture text -----
2025 2024
Note £ £ £ £
CURRENT ASSETS
Cash at bank 25,368 22,505
Petty cash and card payments outstanding 436 442
Other debtors 2,000 2,000
27,804 24,947
CREDITORS: Amounts falling due within
one year
Accruals and deferred income 500 500
NET CURRENT ASSETS 27,304 24,447
INCOME FUNDS
Unrestricted funds 16,304 5,747
Designated funds 9 11,000 18,700
27,304 24,447
----- End of picture text -----
The financial statements on pages 6 to 10 were approved by the Trustees on 11 November 2025 and signed on their behalf by:
DP Coleman
Chair
The notes on pages 6 to 8 form part of these accounts
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M & D CHARITY BOX CIO NOTES TO THE ACCOUNTS
for the year ended 31 March 2025
1. Accounting Policies
The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.
(a) Basis of preparation of financial statements
The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011 and UK Generally Accepted Accounting Practice.
The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are presented in sterling which is the functional currency of the Charity.
(b) Funds
Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund.
There are currently no restricted funds .
Income and expenditure which complies with these criteria is identified to the fund.
(c) Income recognition
All incoming resources are included in the Statement of Financial Activities (SoFA) when the Charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably and it is probable that the income will be received.
No amount is included in the financial statements for volunteer time in line with the SORP (FRS 102).
(d) Expenditure recognition
Expenditure is accounted for gross on an accruals basis and has been classified under headings that aggregate all costs related to the category.
Charitable activities expenditure include all resources applied by the Charity in undertaking its charitable objectives as opposed to support costs. They are the resources expended in handling applications for relief and administering grants approved by the Trustees.
Grants payable are recognised in the Statement of Financial Activities when they have been approved by the Trustees, all conditions for payment have been satisfied and the payments have been made to
Shop trading costs are recognised in the Statement of Financial Activities when they have been incurred and relate to those costs of selling items in the charity shop, displaying the same, showing prices and preparing them for sale.
Support costs are those that assist the work of the Charity but do not directly represent charitable activities and include office costs and governance costs.
(e) Judgements and key sources of estimation uncertainty
The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.
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M & D CHARITY BOX CIO
NOTES TO THE ACCOUNTS (continued)
for the year ended 31 March 2025
1. Accounting Policies (continued)
(f) Going Concern
The financial statements have been prepared on a going concern basis as the Trustees believe that no material uncertainties exist. The Trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements, which is sufficient with the level of reserves of the Charity to be able to continue as a going concern.
2. Incoming resources from charitable activities:
| Shop income Recycling income 3. Grants Payable in furtherance of the Charity's Objects Radcliffe Donkey Sanctuary The Donkey Sanctuary Battersea Dog's & Cats' Home GOSH MacMillan Cancer Support 4. Support costs Casual wages Rent payable Rates Electricity Transport costs Telephone and internet Repairs and maintenance Cleaning materials and waste disposal Advertising Volunteers expenses Sundry expenses Bank charges 4. Accruals and Deferred Income Accrued expenses |
2025 £ 17,553 1,152 18,705 2025 £ 2,000 - - - 100 2,100 2025 £ - 7,740 78 1,632 2,080 50 244 109 88 56 40 360 12,477 2025 £ 500 |
2024 £ 22,715 960 23,675 2024 £ - 1,500 1,000 250 - 2,750 2024 £ 4,500 7,740 73 1,357 2,281 110 254 179 24 76 30 306 16,930 2024 £ 500 |
|---|---|---|
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M & D CHARITY BOX CIO
NOTES TO THE ACCOUNTS (continued)
for the year ended 31 March 2025
5. Employee emoluments
There are no employees who received emoluments exceeding £60,000.
| Average number of employees / volunteers during the period |
Ee no. Vol. no. - 5 2025 |
Ee no. Vol. no. - 6 2024 |
|---|---|---|
6. Trustees Remuneration, Expenses and Control
During the year, remuneration or expenses were paid to two of the Trustees for their roles shop keepers but nothing has been paid to them as trustees. All trustee work has been on a voluntary basis only. The Charity is controlled by the Trustees as a body. No individual Trustee has control over the Charity.
| Casual wages Mileage - (below accepted fuel rates) |
2025 £ - 2,080 2,080 |
2024 £ 4,500 2,281 6,781 |
|---|---|---|
Due to the nature of the charity's activities the trustees are also employees (not contracted). However, no element of their remuneration is linked to their role as trustees.
7. Related Party Transactions
The trustees consider that there are no related parties to the charity requiring disclosure.
The charity is controlled by the Board of Trustees and no individuals can or do exert control.
8. Financial commitments
Total future minimum lease payments under non-cancellable operating leases are as follows:
| Not later than one year Later than one and not later than five years |
2025 £ 7,740 3,165 10,965 |
2024 £ 7,740 10,965 18,705 |
|---|---|---|
9. Designated funds
The trustees have targeted ensuring the survival of the charity by building reserves to a level that will cover the rental commitments. Any rounded excess is then designated as available for distribution to charities.
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