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2023-12-31-accounts

ANNUAL REPORTS AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2023

STATION HALL HERNE HILL

(Charitable Incorporated Organisation)

CHARITY REGISTRATION No: 1191933

Castle View Accounting Ltd Ground Floor Offices

53 High Street Arundel West Sussex BN18 9AJ

STATION HALL HERNE HILL

(Charitable Incorporated Organisation)

CONTENTS

Page 3 Legal and Administrative Information
Pages 4 to 5 Trustees' Report
Page 6 Statement of Financial Activities
Page 7 Balance Sheet
Pages 8 to 14 Notes to the Financial Statements
Page 15 Independent Examiner's Report

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STATION HALL HERNE HILL

(Charitable Incorporated Organisation)

LEGAL AND ADMINISTRATIVE INFORMATION

CHARITY NUMBER 1191933 DATE OF REGISTRATION 22nd October 2020 START OF FINANCIAL YEAR 1st January 2023 END OF FINANCIAL YEAR 31st December 2023 TRUSTEES AT 31ST DECEMBER 2023 Elaine Parsons Alexander Haylett James Nattrass Ann Mitchell George Hornby LEGAL STATUS Charitable Incorporated Organisation

GOVERNING INSTRUMENT

CIO - Foundation Registered 22nd October 2020

OBJECTS

To further or benefit the residents of Herne Hill and the surrounding area, without distinction of sex, sexual orientation, race, political, religious or other opinions by associating together the said residents and the local authority, voluntary and other organisations in a common effort to advance education and to provide facilities in the interest of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents in furtherance of these objects but not otherwise, the Trustee shall have the power: a) To establish or secure the establishment of a community centre and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a centre for activities promoted by the Charity in furtherance of the above objects.

CORRESPONDENCE ADDRESS

Station Hall First Floor Herne Hill Railway Station Railton Road London SE24 0JW

PRIMARY BANKERS

INDEPENDENT EXAMINERS

Zempler Bank Cottons Centre Cottons Lane London SE1 2QG Castle View Accounting Ltd Ground Floor Offices 53 High Street Arundel West Sussex BN18 9AJ

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STATION HALL HERNE HILL

(Charitable Incorporated Organisation)

TRUSTEES' REPORT

FOR THE PERIOD ENDED 31ST DECEMBER 2023

Objectives and Activities

Summary of the Purposes of the Charity

The charity maintains Station Hall for the use and benefit of the local and wider community. We provide hall hire to a wide variety of local groups/organisations and organise public events for the people of Herne Hill to become involved.

Summary of the Main Activities

Making available a hall for (charity/ non-profit, community groups, commercial and individual) hirers to organise activities or parties. Trustees ensure that a wide range of activities are offered through the hirers, taking into account the charity objectives. Station Hall trustees also organise activities themselves to benefit the community.

Station Halls regular activities include Adult & Children’s Yoga Groups, Pilates, Ukrainian Kids Club, FREE After School Kids Playhouse, FREE Community Yoga Classes, FREE Art and Meditation, Two Community Choirs, An annual Kids Literature Festival ‘Stepping Into Stories’ for Local Schools and Local Children, FREE Creative Families Days, FREE Big Draw Activities, Monthly Makers Market, Annual Free Film Festival, Annual Maker Space as part of Local Festival, Blackberry Hub Live Sessions for Parents and Carers of Black Adolescents, La Ola Spanish for Children, Nostalgic Family Cinema Events, Local Morris Dance Group, Performance and Theatre group rehearsals, Youth Music Concerts, London Horticulture Group.

The venue is also available to Hire for one off family functions and community events. This includes BMX Charity Events, Eurovision Charity Events, GP Training, NCT Antenatal Classes for Parents, Wedding Receptions, Birthday Parties.

We continue to develop links and projects with both local and national organisations and groups in order to create opportunities for the local community.

We confirm we have had regard to public benefit guidance issued by the Charity Commission.

Contribution Made by Volunteers

The primary contribution has been made by the voluntary Trustees, but in addition 10 local volunteers have contributed approx. 80 hours of time to our Annual Kids Lit Festival and local parents contribute approx. 10 hours per month running our Kids Playhouse.

Achievements and Performance

Summary of the Main Achievements

This year we have continued to make changes and improvements to the facilities to ensure it is fit for purpose. We have developed more services and encouraged more groups and new users which will improve the wellbeing of people living within the area of benefit.

We have continued to develop and where possible automate our booking, financial and reporting systems in order to operate as efficiently as possible and to fine tune our policies and procedures.

Completed developments during this year include:

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STATION HALL HERNE HILL

(Charitable Incorporated Organisation)

STATEMENT OF FINANCIAL ACTIVITIES FOR THE PERIOD ENDED 31ST DECEMBER 2023

Notes
INCOMING RESOURCES
Incoming Resources from Generated Funds
Donations, Grants & Legacies
3a
Activities for Generating Funds
3b
Investment Income
3c
Other Incoming Resources
3d
TOTAL INCOMING RESOURCES
RESOURCES EXPENDED
Costs of Generating Funds
Cost of Charitable Activities
4a
Governance Costs
4b
TOTAL RESOURCES EXPENDED
NET INCOMING (OUTGOING) RESOURCES
Funds Brought Forward
Transfer Between Funds
TOTAL FUNDS CARRIED FORWARD		 Unrestricted
Restricted
TOTAL
TOTAL
Funds
Funds
2023
2022/21
£
£
£
£
2,150
33,458
35,608
53,610
31,096
3,085
34,181
44,137
-
-
-
-
-
-
-
942
33,246
36,543
69,789
98,690
31,561
38,532
70,093
77,416
3,300
-
3,300
850
34,861
38,532
73,393
78,266
(1,615)
(1,989)
(3,604)
20,423
7,979
14,185
22,164
1,741
(2,591)
2,591
-
-
3,773
14,787
18,560
22,164

Movements on all reserves and all recognised gains and losses are shown above. All of the organisation's operations are classed as continuing.

The notes on pages 8 to 14 form part of these financial statements.

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STATION HALL HERNE HILL

(Charitable Incorporated Organisation)

NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31ST DECEMBER 2023

1. ACCOUNTING POLICIES

Basis of Preparation & Assessment of Going Concern

Basis of Preparation

The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (SORP 2015) (Second Edition, effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) and the Charities Act 2011.

The Charity meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost unless otherwise stated in the relevant accounting policy notes.

Assessment of Going Concern

Preparation of the accounts is on a going concern basis. The trustees consider that there are no material uncertainties about the Charity’s ability to continue as a going concern.

Incoming Resources

Recognition of Incoming Resources

These are included in the Statement of Financial Activities (SOFA) when:

▪ the charity becomes entitled to the resources;

▪ the trustees are virtually certain they will receive the resources; and

▪ the monetary value can be measured with sufficient reliability

Incoming Resources with Related Expenditure

Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resource and related expenditure are reported gross in the SOFA.

Grants and Donations

Grants and Donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Tax Reclaims on Donations and Gifts

Incoming resources from tax reclaims are included in the SOFA at the same time as the gift to which they relate.

Contractual Income and Performance Related Grants

This is only included in the SOFA once the related goods or services has been delivered.

Gifts in Kind

Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable.

Donated Services and Facilities

These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.

Volunteer Help

The value of any voluntary help received is not included in the accounts.

Investment Income

This is included in the accounts when receivable.

Investment Gains and Losses

This included any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.

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STATION HALL HERNE HILL

(Charitable Incorporated Organisation)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE PERIOD ENDED 31ST DECEMBER 2023

1. ACCOUNTING POLICIES (continued)

Expenditure and Liabilities

Liability Recognition

Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.

Governance Costs

Include costs of the preparation and examination of statutory accounts, the costs of the trustees meetings and cost of any legal advice to trustees on governance or constitutional matters.

Grants with Performance Conditions

Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specified service or output.

Grants Payable without Performance Conditions

These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to a grant which remain in control of the charity.

Investments

Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' best estimate of market value.

Unrestricted funds

These funds can be used for the general objectives of the charity as set out in the trustees report. The movements of the unrestricted funds are given in the Statement of Financial Activities.

Restricted funds

These funds are where the donor has specified a purpose for the donation made. These restrictions often arise as a result of appeals for special offerings for specific purposes.

Designated funds

These funds are funds set aside by the trustees out of unrestricted general funds for particular purposes or projects.

Fixed Assets

Fixed Assets are capitalised if they can be used for more than one year and cost at least £1,500. They are valued at cost or, if gifted, at the value to the charity on receipt.

Depreciation Expense

Depreciation is calculated at a rate to write off the cost of tangible fixed assets over their estimated useful lives. The rates applied are as follows:

Fixtures, Fittings and Equipment

25% - Reducing Balance Basis

2. TANGIBLE FIXED ASSETS

The CIO held no fixed assets during this or the previous financial period.

The annual commitments under non-cancelling operating leases and capital commitments are as follows:

31st December 2023 : None

31st December 2022 : None

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STATION HALL HERNE HILL

(Charitable Incorporated Organisation)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE PERIOD ENDED 31ST DECEMBER 2023

3. INCOMING RESOURCES

Note
a) Donations, Grants & Legacies
Gifts & Donations
Grants Received
5
b) Activities for Generating Funds
Activities & Events
5
Hall Hire
5
c) Investment Income
Interest
d) Other Incoming Resources
Sundry Income		 Unrestricted
Restricted
TOTAL
TOTAL
Funds
Funds
2023
2022/21
£
£
£
£
50
-
50
30
2,100
33,458
35,558
53,580
2,150
33,458
35,608
53,610
-
3,611
3,611
2,640
31,096
(526)
30,570
41,497
31,096
3,085
34,181
44,137
-
-
-
-
-
-
-
-
-
-
-
942
-
-
-
942

10

STATION HALL HERNE HILL

(Charitable Incorporated Organisation)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE PERIOD ENDED 31ST DECEMBER 2023

4. RESOURCES EXPENDED

Note
a) Cost of Charitable Activities
Activities & Events
5
Advertising & Publicity
5
Bank Charges
5
Cleaning Costs
Consultancy Fees
Equipment Costs
Insurance Costs
License & Subscriptions
Office Costs
5
Repairs & Maintenance
Staff Costs
5 & 12
Sundry Expenses
5
Training Costs
b) Governance Costs
Independent Examiners Fees
9
Legal & Professional Fees		 Unrestricted
Restricted
TOTAL
TOTAL
Funds
Funds
2023
2022/21
£
£
£
£
844
2,451
3,295
7,042
409
790
1,199
2,463
136
30
166
436
3,330
-
3,330
5,100
3,780
-
3,780
-
1,631
-
1,631
5,971
276
-
276
276
281
-
281
951
1,363
216
1,579
855
788
-
788
2,020
17,497
35,039
52,536
51,257
1,187
6
1,193
1,010
39
-
39
35
31,561
38,532
70,093
77,416
960
-
960
850
2,340
-
2,340
-
3,300
-
3,300
850

11

STATION HALL HERNE HILL

(Charitable Incorporated Organisation)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE PERIOD ENDED 31ST DECEMBER 2023

5. RESTRICTED FUNDS

CURRENT FINANCIAL YEAR

Jubilee Creative Families Fund
Kids Lit Fest Fund
Blackberry Project Fund
Yoga Project Fund
Lambeth Art & Meditation
SIS Write Club		 Balance
Balance
01-Jan-23
Income
Expenditure
Transfers
31-Dec-23
£
£
£
£
£
730
-
-
-
730
6,747
17,750
27,088
2,591
-
3,789
300
-
-
4,089
2,919
4,243
5,362
-
1,800
-
4,250
2,782
-
1,468
-
10,000
3,300
-
6,700
14,185
36,543
38,532
2,591
14,787

PREVIOUS FINANCIAL PERIOD

Jubilee Creative Families Fund
Kids Lit Fest Fund
Blackberry Project Fund
Yoga Project Fund		 Balance
Balance
01-Oct-21
Income
Expenditure
Transfers
31-Dec-22
£
£
£
£
£
-
7,800
7,070
-
730
-
31,700
24,953
-
6,747
-
3,789
-
-
3,789
-
4,243
1,324
-
2,919
-
47,532
33,347
-
14,185

The restricted funds held are wholly represented by the Charity's cash reserves.

12

STATION HALL HERNE HILL

(Charitable Incorporated Organisation)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE PERIOD ENDED 31ST DECEMBER 2023

6. INVESTMENTS

The CIO held no fixed assets investments during this or the previous financial period.

7. CASH AT BANK AND IN HAND

Cash at Bank & in Hand Unrestricted
Restricted
Total
Total
Fund
Fund
31-Dec-23
31-Dec-22
£
£
£
£
4,573
14,787
19,360
22,854
4,573
14,787
19,360
22,854

8. DEBTORS AND PREPAYMENTS

Sundry Debtors Unrestricted
Restricted
Total
Total
Fund
Fund
31-Dec-23
31-Dec-22
£
£
£
£
160
-
160
160
160
-
160
160
9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Independent Examiners Fees		 Unrestricted
Restricted
Total
Total
Fund
Fund
31-Dec-23
31-Dec-22
£
£
£
£
960
-
960
850
960
-
960
850

10. CREDITORS: AMOUNTS FALLING DUE IN MORE THAN ONE YEAR

The CIO held no long term liabilities during this or the previous financial period.

11. NET ASSETS BETWEEN FUNDS

Fixed Asset Investments
Net Current Assets
Long Term Liabilities		 Unrestricted
Restricted
Total
Total
Funds
Funds
31-Dec-23
31-Dec-22
£
£
£
£
-
-
-
-
3,773
14,787
18,560
22,164
-
-
-
-
3,773
14,787
18,560
22,164

13

STATION HALL HERNE HILL

(Charitable Incorporated Organisation)

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE PERIOD ENDED 31ST DECEMBER 2023

12. STAFF COSTS AND NUMBERS

Gross Wages, Salaries & Fees
Employer's National Insurance Costs
Pension Contributions
Employees who were engaged in each of the following activities:
Charitable Activities		 TOTAL
2023
£
52,536
-
-
52,536
TOTAL
2023
6		 TOTAL
2022/21
£
51,257
-
-
51,257
TOTAL
2022/21
6

The Charity employed staff on a Self-Employed basis during the financial period and is therefore not liable for their National Insurance and Pension Costs. No employees received emoluments in excess of £60,000 (2022/21:None).

13. TRUSTEES AND OTHER RELATED PARTIES

No payments were made to trustees or any persons connected with them during this financial period. No material transaction took place between the organisation and a trustee or any person connected with them (2022/21:None).

14. RISK ASSESSMENT

The Trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks.

15. RESERVES POLICY

The Trustees have considered the level of reserves they wish to retain, appropriate to the CIO's needs. This is based on the CIO's size and the level of financial commitments held. The Trustees aim to ensure the CIO will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The Trustees will endeavour not to set aside funds unnecessarily.

16. PUBLIC BENEFIT

The CIO acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the CIO has achieved this are provided in the Trustees report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the CIO should undertake.

14

STATION HALL HERNE HILL

(Charitable Incorporated Organisation)

INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS

Report to the trustees/ members of Station Hall Herne Hill on the accounts for the year ended 31st December 2023 set out on pages 6 to 14.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner’s statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

  1. which gives me reasonable cause to believe that in any material respect, the requirements:

  2. to keep accounting records in accordance with section 130 of the Charities Act; and

  3. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act

have not been met; or

  1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

K. Collaku MAAT Castle View Accounting Ltd Ground Floor Offices 53 High Street Arundel West Sussex BN18 9AJ

Date: 31st October 2024

15