ANNUAL REPORTS AND FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31ST DECEMBER 2022
STATION HALL HERNE HILL
(Charitable Incorporated Organisation)
CHARITY REGISTRATION No: 1191933
Castle View Accounting Ltd New Barn Mudberry Lane Bosham Chichester West Sussex PO18 8TS
STATION HALL HERNE HILL
(Charitable Incorporated Organisation)
CONTENTS
| Page 3 | Legal and Administrative Information |
|---|---|
| Pages 4 to 5 | Trustees' Report |
| Page 6 | Statement of Financial Activities |
| Page 7 | Balance Sheet |
| Pages 8 to 14 | Notes to the Financial Statements |
| Page 15 | Independent Examiner's Report |
2
STATION HALL HERNE HILL
(Charitable Incorporated Organisation)
LEGAL AND ADMINISTRATIVE INFORMATION
CHARITY NUMBER 1191933 DATE OF REGISTRATION 22nd October 2020 START OF FINANCIAL PERIOD 1st October 2021 END OF FINANCIAL PERIOD 31st December 2022 TRUSTEES AT 31ST DECEMBER 2022 Elaine Parsons Alexander Haylett James Nattrass Ann Mitchell George Hornby LEGAL STATUS Charitable Incorporated Organisation
GOVERNING INSTRUMENT
CIO - Foundation Registered 22nd October 2020
OBJECTS
To further or benefit the residents of Herne Hill and the surrounding area, without distinction of sex, sexual orientation, race, political, religious or other opinions by associating together the said residents and the local authority, voluntary and other organisations in a common effort to advance education and to provide facilities in the interest of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents in furtherance of these objects but not otherwise, the Trustee shall have the power: a) To establish or secure the establishment of a community centre and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a centre for activities promoted by the Charity in furtherance of the above objects.
CORRESPONDENCE ADDRESS
Station Hall First Floor Herne Hill Railway Station Railton Road London SE24 0JW
PRIMARY BANKERS Cashplus Bank Cottons Centre Cottons Lane London SE1 2QG INDEPENDENT EXAMINERS Castle View Accounting Ltd New Barn Mudberry Lane Bosham Chichester West Sussex PO18 8TS
3
STATION HALL HERNE HILL
(Charitable Incorporated Organisation)
TRUSTEES' REPORT
FOR THE PERIOD ENDED 31ST DECEMBER 2022
Objectives and Activities
Summary of the Purposes of the Charity
The charity maintains Station Hall for the use and benefit of the local and wider community. We provide hall hire to a wide variety of local groups/organisations and organise public events for the people of Herne Hill to become involved.
Summary of the Main Activities
Making available a hall for (charity/non-profit, community groups, commercial and individual) hirers to organise activities or parties. Trustees ensure that a wide range of activities are offered through the hirers, taking into account the charity objectives. Station Hall trustees also organise activities themselves to benefit the community
Station Halls regular activities include Adult & Children’s Yoga Groups, Pilates, Ukrainian Kids Club, FREE After School Kids Playhouse, FREE Community Yoga Classes, FREE Art and Meditation, Two Community Choirs, An annual Kids Literature Festival ‘Stepping Into Stories’ for Local Schools and Local Children, FREE Creative Families Days, FREE Big Draw Activities, Monthly Makers Market, Annual Free Film Festival, Annual Maker Space as part of Local Festival, Blackberry Hub Live Sessions for Par-ents and Carers of Black Adolescents, La Ola Spanish for Children, Nostalgic Family Cinema Events, Local Morris Dance Group, Performance and Theatre group rehearsals, Youth Music Concerts,
The venue is also available to Hire for one off family functions and community events. This includes BMX Charity Events, Eurovision Chari-ty Events, GP Training, NCT Antenatal Classes for Parents, Wedding Receptions, Birthday Parties.
We continue to develop links and projects with both local and national organisations and groups in order to create opportunities for the local community.
We confirm we have had regard to public benefit guidance issued by the Charity Commission.
Contribution Made by Volunteers
The primary contribution has been made by the voluntary Trustees, but in addition 10 local volunteers have contributed approx. 80 hours of time to our Annual Kids Lit Festival and local parents contribute approx. 10 hours per month running our Kids Playhouse.
Achievements and Performance
Summary of the Main Achievements
This year we have continued to make changes and improvements to the facilities to ensure it is fit for purpose. We have developed more services and encouraged more groups and new users which will improve the wellbeing of people living within the area of benefit.
We have continued to develop and where possible automate our booking, financial and reporting systems in order to operate as efficiently as possible and to fine tune our policies and procedures.
Completed developments during this year include:
-
Webpage fully operational with resulting hire income.
-
New external signage including Banners and Posters to raise awareness of venue.
-
New storage cupboards for venue and users.
-
New Sound System.
-
New Hoover and subscriptions set up for housekeeping supplies.
-
New Station Hall Planning and Activity Tracker implemented.
-
New Cleaning Company engaged.
-
New Checkfront Booking System Implemented to make booking process easier.
-
New Duty Manager Roles for one off hires and to support larger events.
-
New bank account with Cashplus has improved ease of financial systems.
-
New Accounting Software with Xero.
4
STATION HALL HERNE HILL TRUSTEES. REPORT Icontknwdl FOR THE P&910D ENDED 31ST DECEMBER 2022 Yo•m . 3 day8 o1ccffimty Acvlty 8$ Frtthfr &g tkn. rAyDmunty Cornme Nr• f881 01£41A97. The to Chflikn kn ErvJl•yJ th• charll kt 11. Clwlty (Accwts ¥K1 R•pJtsl other onthew TIu*iw...................... .................................................................................................... Prknw N8mw. & o , fyy
STATION HALL HERNE HILL
(Charitable Incorporated Organisation)
STATEMENT OF FINANCIAL ACTIVITIES FOR THE PERIOD ENDED 31ST DECEMBER 2022
| Notes INCOMING RESOURCES Incoming Resources from Generated Funds Donations, Grants & Legacies 3a Activities for Generating Funds 3b Investment Income 3c Other Incoming Resources 3d TOTAL INCOMING RESOURCES RESOURCES EXPENDED Costs of Generating Funds Cost of Charitable Activities 4a Governance Costs 4b TOTAL RESOURCES EXPENDED NET INCOMING (OUTGOING) RESOURCES Funds Brought Forward TOTAL FUNDS CARRIED FORWARD |
Unrestricted Restricted TOTAL TOTAL Funds Funds 2022/21 2021/20 £ £ £ £ 8,718 44,892 53,610 6,077 41,497 2,640 44,137 4,538 - - - - 942 - 942 - 51,158 47,532 98,690 10,615 44,069 33,347 77,416 8,874 850 - 850 - 44,919 33,347 78,266 8,874 6,238 14,185 20,423 1,741 1,741 - 1,741 - 7,979 14,185 22,164 1,741 |
|---|---|
Movements on all reserves and all recognised gains and losses are shown above. All of the organisation's operations are classed as continuing.
The notes on pages 8 to 14 form part of these financial statements.
6
STATION HALL HERNE HILL 8ALAIICE SHEET AS AT 31ST I)ECEAIBER 2022 Totsl Tar¥Ji140 A880ts Total Flx•d Od)tor• & Prepayftw48 Cth at 8ank aThY In 14.185 14,115 1.741 B.429 23.014 NEfciiiiRENT A88ETS 14.185 t2.164 1.741 211•4 1,741 on• yr 7.•79 104 F•01th•¢IttY Gera1 Furx Fur 7.979 779 14,185 14.18S Totsl Fth¥th 114 Prtrtsd NwnB. Ito W é y
STATION HALL HERNE HILL
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31ST DECEMBER 2022
1. ACCOUNTING POLICIES
Basis of Preparation & Assessment of Going Concern
Basis of Preparation
The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (SORP 2015) (Second Edition, effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) and the Charities Act 2011.
The Charity meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost unless otherwise stated in the relevant accounting policy notes.
Assessment of Going Concern
Preparation of the accounts is on a going concern basis. The trustees consider that there are no material uncertainties about the Charity’s ability to continue as a going concern.
Incoming Resources
Recognition of Incoming Resources
These are included in the Statement of Financial Activities (SOFA) when:
▪ the charity becomes entitled to the resources;
▪ the trustees are virtually certain they will receive the resources; and
▪ the monetary value can be measured with sufficient reliability
Incoming Resources with Related Expenditure
Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resource and related expenditure are reported gross in the SOFA.
Grants and Donations
Grants and Donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Tax Reclaims on Donations and Gifts
Incoming resources from tax reclaims are included in the SOFA at the same time as the gift to which they relate.
Contractual Income and Performance Related Grants
This is only included in the SOFA once the related goods or services has been delivered.
Gifts in Kind
Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable.
Donated Services and Facilities
These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.
Volunteer Help
The value of any voluntary help received is not included in the accounts.
Investment Income
This is included in the accounts when receivable.
Investment Gains and Losses
This included any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.
8
STATION HALL HERNE HILL
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE PERIOD ENDED 31ST DECEMBER 2022
1. ACCOUNTING POLICIES (continued)
Expenditure and Liabilities
Liability Recognition
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
Governance Costs
Include costs of the preparation and examination of statutory accounts, the costs of the trustees meetings and cost of any legal advice to trustees on governance or constitutional matters.
Grants with Performance Conditions
Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specified service or output.
Grants Payable without Performance Conditions
These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to a grant which remain in control of the charity.
Investments
Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' best estimate of market value.
Unrestricted funds
These funds can be used for the general objectives of the charity as set out in the trustees report. The movements of the unrestricted funds are given in the Statement of Financial Activities.
Restricted funds
These funds are where the donor has specified a purpose for the donation made. These restrictions often arise as a result of appeals for special offerings for specific purposes.
Designated funds
These funds are funds set aside by the trustees out of unrestricted general funds for particular purposes or projects.
Fixed Assets
Fixed Assets are capitalised if they can be used for more than one year and cost at least £1,500. They are valued at cost or, if gifted, at the value to the charity on receipt.
Depreciation Expense
Depreciation is calculated at a rate to write off the cost of tangible fixed assets over their estimated useful lives. The rates applied are as follows:
Fixtures, Fittings and Equipment
25% - Reducing Balance Basis
2. TANGIBLE FIXED ASSETS
The CIO held no fixed assets during this or the previous financial period.
The annual commitments under non-cancelling operating leases and capital commitments are as follows:
31st December 2022 : None
30th September 2021: None
9
STATION HALL HERNE HILL
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE PERIOD ENDED 31ST DECEMBER 2022
3. INCOMING RESOURCES
| Note a) Donations, Grants & Legacies Gifts & Donations Grants Received 5 b) Activities for Generating Funds Activities & Events 5 Hall Hire c) Investment Income Interest d) Other Incoming Resources Sundry Income |
Unrestricted Restricted TOTAL TOTAL Funds Funds 2022/21 2021/20 £ £ £ £ 30 - 30 - 8,688 44,892 53,580 6,077 8,718 44,892 53,610 6,077 - 2,640 2,640 - 41,497 - 41,497 4,538 41,497 2,640 44,137 4,538 - - - - - - - - 942 - 942 - 942 - 942 - |
|---|---|
10
STATION HALL HERNE HILL
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE PERIOD ENDED 31ST DECEMBER 2022
4. RESOURCES EXPENDED
| Note a) Cost of Charitable Activities Activities & Events 5 Advertising & Publicity 5 Bank Charges 5 Cleaning Costs Equipment Costs 5 Insurance Costs License & Subscriptions Office Costs 5 Repairs & Maintenance Staff Costs 12 Sundry Expenses Training Costs b) Governance Costs Independent Examiners Fees 9 |
Unrestricted Restricted TOTAL TOTAL Funds Funds 2022/21 2021/20 £ £ £ £ 3,478 3,564 7,042 - 1,126 1,337 2,463 - 352 84 436 23 5,100 - 5,100 443 1,668 4,303 5,971 - 276 - 276 - 951 - 951 174 627 228 855 - 2,020 - 2,020 - 27,426 23,831 51,257 8,234 1,010 - 1,010 - 35 - 35 - 44,069 33,347 77,416 8,874 850 - 850 - 850 - 850 - |
|---|---|
11
STATION HALL HERNE HILL
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE PERIOD ENDED 31ST DECEMBER 2022
5. RESTRICTED FUNDS
| Jubilee Creative Families Fund Kids Lit Fest Fund Blackberry Project Fund Yoga Project Fund |
Balance Balance 01-Oct-21 Income Expenditure Transfers 31-Dec-22 £ £ £ £ £ - 7,800 7,070 - 730 - 31,700 24,953 - 6,747 - 3,789 - - 3,789 - 4,243 1,324 - 2,919 - 47,532 33,347 - 14,185 |
|---|---|
The restricted funds held are wholly represented by the Charity's cash reserves.
12
STATION HALL HERNE HILL
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE PERIOD ENDED 31ST DECEMBER 2022
6. INVESTMENTS
The CIO held no fixed assets investments during this or the previous financial period.
7. CASH AT BANK AND IN HAND
| Unrestricted | Restricted | Total | Total | |
|---|---|---|---|---|
| Fund | Fund | 31-Dec-22 | 30-Sep-21 | |
| £ | £ | £ | £ | |
| Cash at Bank & in Hand | 8,669 | 14,185 22,854 |
1,741 | |
| 8,669 | 14,185 22,854 |
1,741 | ||
| 8. DEBTORS AND PREPAYMENTS Sundry Debtors |
Unrestricted Fund £ 160 |
Restricted Fund £ |
Total 31-Dec-22 £ - 160 |
Total 30-Sep-21 £ - |
| 160 | - 160 |
- | ||
| 9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Independent Examiners Fees |
Unrestricted Fund £ 850 |
Restricted Fund £ |
Total 31-Dec-22 £ - 850 |
Total 30-Sep-21 £ - |
| 850 | - 850 |
- |
10. CREDITORS: AMOUNTS FALLING DUE IN MORE THAN ONE YEAR
The CIO held no long term liabilities during this or the previous financial period.
11. NET ASSETS BETWEEN FUNDS
| Fixed Asset Investments Net Current Assets Long Term Liabilities |
Unrestricted Restricted Total Total Funds Funds 31-Dec-22 30-Sep-21 £ £ £ £ - - - - 7,979 14,185 22,164 13,792 - - - - 7,979 14,185 22,164 13,792 |
|---|---|
13
STATION HALL HERNE HILL
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE PERIOD ENDED 31ST DECEMBER 2022
12. STAFF COSTS AND NUMBERS
| TOTAL 2022/21 £ Gross Wages, Salaries & Fees 51,257 Employer's National Insurance Costs - Pension Contributions - 51,257 Employees who were engaged in each of the following activities: TOTAL 2022/21 Charitable Activities 6 |
TOTAL 2021/20 £ 8,234 - - 8,234 TOTAL 2021/20 1 |
|---|---|
The Charity employed staff on a Self-Employed basis during the financial period and is therefore not liable for their National Insurance and Pension Costs. No employees received emoluments in excess of £60,000 (2021/22:None).
13. TRUSTEES AND OTHER RELATED PARTIES
During the financial period Trustee Ann Mitchell received £3,480 in staff costs in her as capacity as administrator in providing maternity cover for Station Hall Herne Hill in furtherance of the Charity's objects. All conflicts of interest have been identified, documented and managed in accordance with the Charity's Governing Document.
No other payments were made to trustees or any persons connected with them during this financial period. No other material transaction took place between the organisation and a trustee or any person connected with them.
14. RISK ASSESSMENT
The Trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks.
15. RESERVES POLICY
The Trustees have considered the level of reserves they wish to retain, appropriate to the CIO's needs. This is based on the CIO's size and the level of financial commitments held. The Trustees aim to ensure the CIO will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The Trustees will endeavour not to set aside funds unnecessarily.
16. PUBLIC BENEFIT
The CIO acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the CIO has achieved this are provided in the Trustees report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the CIO should undertake.
14
STATION HALL HERNE HILL (Charitable IncorKNxed Organisalionl INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS Rtrport to trusteesl members of Station Hall Herne Hill on thè •xounts ft th8 ended 31sl December 2022 set out on pages 6 10 14. R•sp•etlv• r•$pon•lblltth$ of tru¥teu and oxamlner The ch8rlWs trustees are resp)nsible for the preparation of the accounts. Th& charity's Iru5tees eon5Jer that an audit is not required lor this year under section 144 of the Charities Act 2011 (the Chaiitses Act) and that an independent examination is needed. 11 Is my responslbillty lo- examine the accounts under sectvjn 145 ol the Charities ACL follow the prccedures laid down in the general DIr15 given ty t Charity Commlsslon lun¢Jgr soc¢Son 14515llbl of Ihe Charilh Act, and ¥tatg whgther partKukr matter8 have (xrfne to my attt¥ B••l• of Ind•p•nd•nt •x*mlnrf• •tat•m•nt My ex8mlnalion was carrled out in ELc4Jrdance wilh gonerol DIwI glven by the Charity Commission. An examination Includes a rlW ol the accounting ordS kept by the charlty and a comparison ol Ihe accounl5 pr8S811ted wlth Ihgs records. 11 also indudes corwdefation ol any unusual items crf discltisures in the acojunls, and s68kirKJ explanatksn$ from the Iruslees conceming any S(h matters. Th& procedures undertaken do not provKbe all the evidence Ihat would be required In gn audlt. and conwusntly no opinion ro given 88 to wh9 tha oc¢ounts pr¢wl a 'true and fair, vigw and Ihe report 18 Ilmit9d to Ihosg matters sg1 out in the statement bdow. Ind•p•nd•nt •x•mln•rfs tht•m•nt In connedlon vthh my examlnaith, no matter has to my attentlon: vthlch g08 me reosongblg Cause to tdieve thal in any material respect. the r8quirem&nts.' to keep accounting records In aordance wlh section 130 of thg Charities Act; and to preparo acUnts %¥hh accord with thè accounting rordS arKI comply wth th8 accountlng wulrements of the Charttie8 Act hav& not ljwn mot: or to which. in my opini. attenticfj should be drawn in ordw to enable a prow understsnding of the accthints to be r&8ched. K. Collaku MAAT Castle View Accounting Ltd New Barn Mudberry Lane Bosham Chichester West Sussex P018 8TS Date.. 30th October 2023