Long Marston Hall and Recreation Ground CIO
Charity number 1191848
Annual Report and Financial Statements
for the year ended 31 March 2025
Long Marston Hall and Recreation Ground CIO
Annual Report and Financial Statements for the year ended 31 March 2025
| Contents | Page |
|---|---|
| Trustees' report | 2 to 3 |
| Examiner's report | 4 |
| Receipts and payments account | 5 |
| Statement of assets and liabilities | 6 |
| Notes to the accounts | 7 to 8 |
Prepared by West Yorkshire Community Accountancy Service CIO
1
Long Marston Hall and Recreation Ground CIO
Trustees' report for the year ended 31 March 2025
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates
Position Chair Treasurer
Jonathan Cliff Kelly Windress Mark Blacklock Lucy Emmott Roger Down Ruth Louise Rogers Clare Begley Ruth Pawson Sarah Riley Miles Pennett Shaun Smith Jeff Urquhart Yvonne Smith
Appointed 13 June 2024
Appointed 13 June 2024 Appointed 13 June 2024 Appointed 13 June 2024 Resigned 13 June 2024 Resigned 13 June 2024 Resigned 13 June 2024 Appointed 13 June 2024 Resigned 16 December 2024
Charity number 1191848
Registered in England and Wales
Registered and principal address
Bankers
Long Marston Village Hall NatWest Bank plc Butt Hedge 3 Westborough Long Marston Scarborough York YO26 7LW YO11 1UH
Independent examiner
Simon Bostrom FCIE
West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a Charitable Incorporated Organisation (CIO) association formed on 16 October 2020 and is governed by a constitution.
Method of recruitment and appointment of trustees
The trustees of the charity are appointed by the members at the AGM.
2
Long Marston Hall and Recreation Ground CIO
Trustees' report (continued) for the year ended 31 March 2025
Objectives and activities
The charity's objects
The objects of the CIO are the provision and maintenance of:
(1) a village hall to be used for meetings, lectures, classes and such other forms of recreation and leisure time occupation as the trustees may decide; and
(2) a recreation ground and facilities ancillary thereto for the use of inhabitants of the area of benefit without distinction of sex, race, or of political, religious or other opinions, with the object of improving the conditions for the said inhabitants. The area of benefit shall be the civil parish of Long Marston and its neighbouring villages (namely Askham Richard, Bilborough, Bilton in Ainsty, Hessay, Rufforth and Tockwith).
The charity's main activities
We run a village hall and recreation ground for the community within the area of benefit.
Current activities of our regular users include pre-school, cricket, Pilates, line dancing, clubs - Probus and Social Club CIC.
We are also available to hire privately which includes such activities as birthday parties, anniversary celebrations, wedding receptions and caravan club gatherings.
Through these activities we provide many opportunities for all sections of the community to meet/socialise.
We provide and maintain the children’s village play area within our grounds.
The recreation ground when not in use is open for recreation use by the public.
Public benefit statement
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education.
Achievements and performance
The Charity has continued its program of refurbishment and improvements, The installation of the Big Rig outdoor gym equipment was completed from a grant that was obtained, Various events held for the area of benefit such hosting the Sealed Knott event Bonfire night and New Year.
Through the CIC, the charity continues to provide a vital social space for all members of the community to
Trustees wish to encourage those living within the area of benefit to make their wishes for the Village Hall known and to engage with Trustees in achieving activities which meet their needs.
Financial review
The net receipts for the year were £11,619, including net receipts of £3,653 on unrestricted funds and net receipts of £7,966 on restricted funds after transfers.
Reserves policy
The charity's free reserves, at the year end were £23,920.
The charity does not currently have a reserves policy, but it plans to implement one in the near future.
Approved by the board of trustees on 1/10/2025
Jonathan Cliff (Trustee)
3
Long Marston Hall and Recreation Ground CIO
Independent examiner's report to the trustees of Long Marston Hall and Recreation Ground CIO
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2025, which are set out on pages 5 to 8.
Responsibilities and basis of report
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Simon Bostrom FCIE
2/10/2025
West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
4
Long Marston Hall and Recreation Ground CIO
Receipts and payments account for the year ended 31 March 2025
| Notes 2025 Unrestricted funds £ Receipts Grants and donations (2) 5,000 Hall hire 20,718 Ground hire 424 Other income 2 Bank interest 668 Total receipts 26,812 Payments Hall maintenance 1,319 Ground maintenance 824 Rates 331 Utilities 9,259 Cleaning and waste disposal 3,240 Insurance - Licenses and subscription 1,863 Hall refurbishment 839 Ground refurbishment 718 Charitable donations 300 Computer costs 214 Legal and professional fees - Equipment purchases - Independent examination 300 Other expenses 21 Event expense 3,931 Total payments 23,159 Net receipts / (payments) 3,653 Fund balances brought forward 20,267 Fund balances carried forward (3) 23,920 |
2025 Restricted funds £ 26,929 - - - - 26,929 - - - - - - - 18,963 - - - - - - - - 18,963 7,966 - 7,966 |
2025 Total funds £ 31,929 20,718 424 2 668 53,741 1,319 824 331 9,259 3,240 - 1,863 19,802 718 300 214 - - 300 21 3,931 42,122 11,619 20,267 31,886 |
2024 Total funds £ - 18,982 2,275 12,000 1,234 34,491 2,169 3,552 316 8,474 2,823 3,679 1,183 7,864 5,346 560 56 2,307 10,354 300 45 429 49,457 (14,966) 35,233 20,267 |
|---|---|---|---|
5
Long Marston Hall and Recreation Ground CIO
Statement of assets and liabilities
| as at 31 March 2025 2025 2025 Unrestricted Restricted £ £ Cash funds Cash at bank 23,920 7,966 Cash in hand - - Total cash funds 23,920 7,966 Debtors and prepayments Debtors Prepayments Assets retained for the charity's own use Land and buildings Play area Outdoor gym equipment Solar panel system at cost Container / shed Shutters for bar Furniture, fixtures and fittings for the village hall kitchen, cellar, bar and lounge Turf cutter Mower Liabilities Accruals |
2025 Total £ 31,886 - 31,886 2025 £ 80 510 590 2025 £ 906 906 |
2024 Total £ 19,688 578 20,267 0 |
|---|---|---|
The financial statements were approved by the board of trustees on 1/10/2025
Jonathan Cliff (Trustee)
6
Long Marston Hall and Recreation Ground CIO
Notes to the accounts
for the year ended 31 March 2025
1 Accounting policies
Basis of accounting
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
7
Long Marston Hall and Recreation Ground CIO
Notes to the accounts continued
for the year ended 31 March 2025
| 2 Grants and donations 2025 Unrestricted funds £ The Northern PowerGrid Foundation - The National Lottery Community Fund - Other donations 5,000 5,000 3 Restricted funds Balance b/f Incoming £ £ Solar panel Grant - 6,958 National Lottery - 19,971 - 26,929 Fund name Purpose of restriction Solar panel Grant National Lottery Towards batteries for the solar To refurbish the hall facilities. |
2025 Restricted funds £ 6,958 19,971 - 26,929 Outgoing £ 1,625 17,338 18,963 panels. |
2025 Total funds £ 6,958 19,971 5,000 31,929 Transfers £ - - - |
2024 Total funds £ - - - - Balance c/f £ 5,333 2,633 7,966 |
|---|---|---|---|
4 Related party transactions
Trustee expenses
No trustee received any expenses during this year or the previous year.
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
Non-cash transactions
The charity has an agreement whereby a contractor maintains the grounds in return for having the use of the workshop. The underlying value of the transaction is £1,800.
Other transactions with trustees or related parties
| Other transactions | with trustees or related | parties | 2025 | 2024 |
| £ | £ | |||
| Name of trustee | Relationship to | Description of transaction | ||
| or related party | charity | |||
| David Windress | Husband of Kelly | Provision of grounds | 741 | 1,201 |
| Windress (Trustee) | maintenance and | |||
| refurbishment work to the | ||||
| charity | ||||
| Long Marston | Wholly owned | Rental income to the charity | 18,000 | 16,000 |
| Village Hall | subsidiary | |||
| Community Hub | ||||
| CIC |
8