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2022-03-31-accounts

Charitable Incorporated Organisation Constitution

1) Name:

The name of the Charitable Incorporated Organisation (“the CIO”) is

The Alan Ball Foundation

2) National location of principal office:

3) Objects: Aims of the Foundation

Values of the Foundation

5) Application of income and property:

(1) The income and property of the CIO must be applied solely towards the promotion of the objects.

(2) None of the income or property of the CIO may be paid or transferred directly or indirectly by way of dividend, bonus or otherwise by way of profit to any member of the CIO.

(3) Nothing in this clause shall prevent a charity trustee or connected person receiving any benefit or payment which is authorised by Clause 6.

6) Benefits and payments to charity trustees and connected persons

(1) General provisions

No charity trustee or connected person may:

(b) sell goods, services, or any interest in land to the CIO;

unless the payment or benefit is permitted by sub-clause (2) of this clause or authorised by the court or the prior written consent of the Charity Commission (“the Commission”) has been obtained. In this clause, a “financial benefit” means a benefit, direct or indirect, which is either money or has a monetary value.

(2) Scope and powers permitting trustees’ or connected persons’ benefits

(3) Payment for supply of goods only – controls

The CIO and its charity trustees may only rely upon the authority provided by sub-clause (2)(c) of this clause if each of the following conditions is satisfied:

(4) In sub-clauses (2) and (3) of this clause:

7) Conflicts of interest and conflicts of loyalty

A charity trustee must:

(1) declare the nature and extent of any interest, direct or indirect, which he or she has in a proposed transaction or arrangement with the CIO or in any transaction or arrangement entered into by the CIO which has not previously been declared; and

(2) absent himself or herself from any discussions of the charity trustees in which it is possible that a conflict of interest will arise between his or her duty to act solely in the interests of the CIO and any personal interest (including but not limited to any financial interest).

Any charity trustee absenting himself or herself from any discussions in accordance with this clause must not vote or be counted as part of the quorum in any decision of the charity trustees on the matter.

8) Liability of members to contribute to the assets of the CIO if it is wound up

If the CIO is wound up, the members of the CIO have no liability to contribute to its assets and no personal responsibility for settling its debts and liabilities.

9) Charity trustees

(1) Functions and duties of charity trustees

The charity trustees shall manage the affairs of the CIO and may for that purpose exercise all the powers of the CIO. It is the duty of each charity trustee:

(i) any special knowledge or experience that he or she has or holds himself or herself out as having; and,

(ii) if he or she acts as a charity trustee of the CIO in the course of a business or profession, to any special knowledge or experience that it is reasonable to expect of a person acting in the course of that kind of business or profession.

(2) Eligibility for trusteeship

• if he or she would automatically cease to hold office under the provisions of clause [12(1)(e)].

(3) Number of charity trustees

(4) First charity trustees

The first charity trustees are as follows

Pam Bates

Jenny Todd

Dave Thompson

Keely Allan, Mandy Byrne and Jimmy Ball

....................................................................................

10) Appointment of charity trustees

(1) Apart from the first charity trustees, every trustee must be appointed by a resolution passed at a properly convened meeting of the charity trustees.

(2) In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.

11) Information for new charity trustees

The charity trustees will make available to each new charity trustee, on or before his or her first appointment:

12) Retirement and removal of charity trustees

13) Taking of decisions by charity trustees

Any decision may be taken either:

• by resolution in writing or electronic form agreed by a majority of all of the charity trustees, which may comprise either a single document or several documents containing the text of the resolution in like form to which the majority of all of the charity

trustees has signified their agreement. Such a resolution shall be

effective provided that

• a copy of the proposed resolution has been sent, at or as near as reasonably practicable to the same time, to all of the charity trustees; and

• the majority of all of the charity trustees has signified agreement to the resolution in a document or documents which has or have been authenticated by their signature, by a statement of their identity accompanying the document or documents, or in such other manner as the charity trustees have previously resolved, and delivered to the CIO at its principal office or such other place as the trustees may resolve.

14) Delegation by charity trustees

(1) The charity trustees may delegate any of their powers or functions to a committee or committees, staff or agents; and, if they do, they shall determine the terms and conditions on which the delegation is made. The charity trustees may at any time alter those terms and conditions or revoke the delegation.

(2) This power is in addition to the power of delegation in the General Regulations and any other power of delegation available to the charity trustees, but is subject to the following requirements:

15) Meetings of charity trustees

(1) Calling meetings

(b) Subject to that, the charity trustees shall decide how their meetings are to be called, and what notice is required.

(c) One of the general meetings in any year will be an AGM

(2) Chairing of meetings

The charity trustees may appoint one of their number to chair their meetings and may at any time revoke such appointment. If no-one has been so appointed, or if the person appointed is unwilling to preside or is not present within 10 minutes after the time of the meeting, the charity trustees present may appoint one of their number to chair that meeting.

(3) Procedure at meetings

(4) Participation in meetings by electronic means

16) Membership of the CIO

(1) The members of the CIO shall be its charity trustees for the time being. The only persons eligible to be members of the CIO are its charity trustees. Membership of the CIO cannot be transferred to anyone else.

(2) Any member and charity trustee who ceases to be a charity trustee automatically ceases to be a member of the CIO.

17) Informal or associate (non-voting) membership

(1) The charity trustees may create associate or other classes of non-voting membership and may determine the rights and obligations of any such members (including payment of membership fees), and the conditions for admission to, and termination of membership of any such class of members.

(2) Other references in this constitution to “members” and “membership” do not apply to non-voting members, and non-voting members do not qualify as members for any purpose under the Charities Acts, General Regulations or Dissolution Regulations.

18) Decisions which must be made by the members of the CIO

(1) Any decision to:

(b) amalgamate the CIO with, or transfer its undertaking to, one or more other CIOs, in accordance with the Charities Act 2011; or

business to any other charity) must be made by a resolution of the members of the CIO.

(2) Decisions of the members may be made either:

(3) Any decision specified in sub-clause (1) of this clause must be made in accordance with the provisions of clause [28] (amendment of constitution), clause [29] (Voluntary winding up or dissolution), or the provisions of the Charities Act 2011, the General Regulations or the Dissolution Regulations as applicable. Those provisions require the resolution to be agreed by a 75% majority of those members voting at a general meeting or agreed by all members in writing.

(4) Except where a resolution in writing must be agreed by all the members, such a resolution may be agreed by a simple majority of all the members who are entitled to vote on it. Such a resolution shall be effective provided that:

The resolution in writing may comprise several copies to which one or more members has signified their agreement. Eligibility to vote on the resolution is limited to members who are members of the CIO on the date when the proposal is first circulated.

19) General meetings of members

(1) Calling of general meetings of members

The charity trustees may designate any of their meetings as a general meeting of the members of the CIO. The purpose of such a meeting is to discharge any business which must by law be discharged by a resolution of the members of the CIO as specified in clause [18] (Decisions which must be made by the members of the CIO).

(2) Notice of general meetings of members

(3) Procedure at general meetings of members

The provisions in clause 15 (2)-(4) governing the chairing of meetings, procedure at meetings and participation in meetings by electronic means apply to any general meeting of the members, with all references to trustees to be taken as references to members.

20)Saving provisions

(1) Subject to sub-clause (2) of this clause, all decisions of the charity trustees, or of a committee of charity trustees, shall be valid notwithstanding the participation in any vote of a charity trustee:

• who was not entitled to vote on the matter, whether by reason of a conflict of interest or otherwise; if, without the vote of that charity trustee and that charity trustee being counted in the quorum, the decision has been made by a majority of the charity trustees at a quorate meeting.

21) Execution of documents

(a) it must comply with the provisions of the General Regulations; and

22) Use of electronic communications

(1) General

The CIO will comply with the requirements of the Communications Provisions in the General Regulations and in particular:

(a) the requirement to provide within 21 days to any member on request a hard copy of any document or information sent to the member otherwise than in hard copy form;

(b) any requirements to provide information to the Commission in a particular form or manner.

(2) To the CIO

Any member or charity trustee of the CIO may communicate electronically with the CIO to an address specified by the CIO for the purpose, so long as the communication is authenticated in a manner which is satisfactory to the CIO.

(3) By the CIO

(a) Any member or charity trustee of the CIO, by providing the CIO with his or her email address or similar, is taken to have agreed to receive communications from the CIO in electronic form at that address, unless the member has indicated to the CIO his or her unwillingness to receive such communications in that form.

(b) The charity trustees may, subject to compliance with any legal requirements, by means of publication on its website:

(i) provide the members with the notice referred to in clause 19(2) (Notice of general meetings);

(ii) give charity trustees notice of their meetings in accordance with clause 15(1) (Calling meetings); [and Notes 30

(iii) submit any proposal to the members or charity trustees for decision by written resolution or postal vote in accordance with the CIO’s powers under clause 18 (Members’ decisions), 18(4) (Decisions taken by resolution in writing)

(c) The charity trustees must –

(i) take reasonable steps to ensure that members and charity trustees are promptly notified of the publication of any such notice or proposal; and (ii) send any such notice or proposal in hard copy form to any member or charity trustee who has not consented to receive communications in electronic form.

23) Keeping of Registers

The CIO must comply with its obligations under the General Regulations in relation to the keeping of, and provision of access to, a (combined) register of its members and charity trustees.

24) Minutes

The charity trustees must keep minutes of all:

25) Accounting records, accounts, annual reports and returns, register maintenance

26)Rules

The charity trustees may from time to time make such reasonable and proper rules or byelaws as they may deem necessary or expedient for the proper conduct and management of the CIO, but such rules or bye laws must not be inconsistent with any provision of this constitution. Copies of any such rules or bye laws currently in force must be made available to any member of the CIO on request.

27) Disputes

If a dispute arises between members of the CIO about the validity or propriety of anything done by the members under this constitution, and the dispute cannot be resolved by agreement, the parties to the dispute must first try in good faith to settle the dispute by mediation before resorting to litigation.

28) Amendment of constitution

As provided by sections 224-227 of the Charities Act 2011:

29)Voluntary winding up or dissolution

30) Interpretation

In this constitution:

“connected person” means:

Section 118 of the Charities Act 2011 apply for the purposes of interpreting the terms used in this constitution.

----- Start of picture text -----
The Alan Ball Foundation
April 2021/ April 2022
Payment v Outgoings
Date Detail Total Date Detail
Incoming Outgoing
30/4/21 Ronnie Dog Media Donation £100.00
15/6/21 Christopher Mark Darwen (RDM £96.07
23/7/21 Ronnie Dog Media Donation £100.00
Roles MB Donation 3/9/21 Paul Morgan KIT IT OUT
6/9/21 Rowles MB Donation £500.00
11/10/21 Southampton Women Club Fee £280.00
26/11/21 BenchMark Mineral £3,500.00
7/12/21 Bentley Sports Group Player
07/12/21 MA Kurn Website Domain Nam
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Bank
Total Balance Bank Balance
£630.45
£726.52
£826.52
225.00 £601.52
£1,101.52
821.52
4,321.52
Funding 3,250.00 1,071.52
mes 43.97 1,027.55
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The Alan Ball Foundation
April 2021/ April 2022
Petty Cash Book Payments and Receipts
NOTE - DO NOT ENTER FIGURES IN COLUMNS C & K
Cash receipts
from
Date Detail Total VAT Sales Sundry Interest bank
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00 0.00 0.00 0.00 0.00
Check 0.00
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Cash Payments
g
and Printing,
Date Detail Gross VAT Postage travel stat Sundries
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00 0.00 0.00 0.00 0.00 0.00
Check 0.00
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Cash Cash
Drawings banked balance
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00 0.00
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The Alan Ball Foundation
April 2021/ April 2022
VAT summary
NOTE - DO NOT ENTER FIGURES IN COLUMN E
VAT
VAT on VAT on liability / Sales net Purchases
sales purchases (refund) of VAT net of VAT
Box 1 Box 4 Box 5 Box 6 Box 7
Bank #REF! 0.00 #REF! #REF! #REF!
Cash 0.00 0.00 0 0.00 0.00
0
Qtr _ #REF! 0 #REF! #REF! #REF!
0
0
0
Qtr _
0 0 0 0 0
0
0
0
Qtr _ 0 0 0 0 0
0
0
0
Qtr _
0 0 0 0 0
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