Trustees’ Annual Report for the period
From 1/1/22 Period start date to 31/12/2022 Period end date
Charity name: Open House Rochester
Charity registration number:1191806
Objectives and Activities
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SORP reference
Summary of the purposes Para 1.17 For the public benefit, the relief of
of the charity as set out those who are homeless or at risk
in its governing of homelessness, in need of a meal
document and refreshments, on a frequent
or occasional basis, in the Medway
area who choose to attend each
Saturday at the Quaker Meeting
House in Rochester by providing
food, drinks and an opportunity
for social interaction and
information in a peaceful, caring
and non-judgemental
environment.
Summary of the main Para 1.17 and Overseeing management of all
1.19
activities in relation to aspects of the project.
those purposes for the Rental of building for period
public benefit, in required each week.
particular, the activities, Enrolling, training, timetabling
projects or services and weekly management of
identified in the volunteers required for; shopping,
accounts. food preparation, cooking,
serving, supervising guests and
cleaning .
Purchasing necessary packaging
and containers.
Organising Fundraising and
management of finances.
Overseeing policies regarding
Health and Safety of both guests
and volunteers.
Overseeing policies regarding
Food Safety.
Statement confirming Para 1.18 Having had regard to the guidance
whether the trustees issued by the Charity Commission
have had regard to the on public benefit -The trustees
guidance issued by the confirm that the activities of Open
Charity Commission on House Rochester is for Public
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public benefit
Benefit only.
Additional information (optional)
You may choose to include further statements where relevant about:
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SORP reference
N/A
Para 1.38
Policy on grant making
N/A
Para 1.38
Policy on social
investment including
program related
investment
The charity is managed and
Para 1.38 staffed entirely by unpaid
Contribution made by volunteers, who give their time
volunteers each week to be involved in the
management, and practical duties
of shopping, food preparation,
cooking, serving, guest
supervision and clearing up.
Other
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Achievements and Performance
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SORP reference
For 2 hours each Saturday
afternoon, people in need in the
Medway area have a peaceful
Summary of the main location in a non-judgemental
Para 1.20
achievements of the environment where they can
charity, identifying the choose to attend for social
difference the charity’s interaction, plus a hot meal , hot
work has made to the and cold drinks, sandwiches and
circumstances of its biscuits .
beneficiaries and any
wider benefits to society
as a whole.
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Additional information (optional) You may choose to include further statements where relevant about:
Consistent numbers of guests attend each week to socially
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Achievements against Para 1.41 interact and avail themselves of
objectives set food and drinks which we supply.
Fundraising has been satisfactory.
Performance of
fundraising activities Para 1.41
against objectives set
n/a
Investment performance Para 1.41
against objectives
Other
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Financial Review
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Review of the charity’s Para 1.21 OHR had a balance of £7843 on
financial position at the 1/1/2022
end of the period
Income from donations 1/1/2022 to
31/12/2022 was £3694 .
Total costs (for same period) were
£6259
Balance of £5278 held at
31/12/2022
Statement explaining the Para 1.22 Our policy is to hold a reserve of
policy for holding £2000.
reserves stating why they Further fundraising to be
are held triggered when balance falls to
£3500.00
Amount of reserves held Para 1.22 £2000
Reasons for holding zero Para 1.22 N/a
reserves
Details of fund materially Para 1.24 Nil
in deficit
Explanation of any Para 1.23 Nil
uncertainties about the
charity continuing as a
going concern
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Additional information (optional)
You may choose to include further statements where relevant about:
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1.Monthly donations from various
members of the public by direct
The charity’s principal debit of £740 for the year
sources of funds Para 1.47 2.Crowdfunding using the Just
(including any Giving site has been carried in
fundraising) previous years but not in this
period.
3. Donation of £1500 on one
occasion by a local charitable
organisation
Watts Charity
4. Random smaller donations from
various persons or organisations
who know of OHR and wish to
support us.
n/a
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
Potential difficulty of sourcing
volunteers
A description of the Para 1.46
principal risks facing the
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charity other
Structure, Governance and Management
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Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 Foundation CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 In selecting individuals for
methods including details appointment as charity trustees,
of any constitutional the charity trustees must have
provisions e.g. election to regard to the skills, knowledge
post or name of any and experience needed for the
person or body entitled effective administration of the
to appoint one or more CIO.
trustees
Apart from the first trustees,
every trustee must be appointed
by a resolution passed at a
properly convened meeting of the
charity trustees.
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Additional information (optional)
You may choose to include further statements where relevant about:
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On or before appointment a copy
of the current version of the
Policies and procedures constitution will be made available
adopted for the induction Para 1.51 to the trustee plus a copy of the
and training of trustees latest Trustees Annual Report and
statement of accounts.
A copy of the Safeguarding Policy.
A copy of the Mission Statement
Health and Safety Information
Five trustees
One overall manager.
The charity’s Small management group for
organisational structure Para 1.51 discussions and decisions re
and any wider network ongoing weekly practices and
with which the charity issues
works Session Supervisors.
Other roles e.g. cook, server,
sandwich makers are chosen by
volunteers on an electronic rota.
All roles are filled by unpaid
volunteers.
n/a
Relationship with any Para 1.51
related parties
Nil
Other
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Reference and Administrative details
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Charity name Open House Rochester
Other name the charity n/a
uses
Registered charity 1191806
number
Charity’s principal 8 Neville Close,
address Penenden Heath,
Maidstone,
ME14 2DS
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Names of the charity trustees who manage the charity
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Merrill Woolf Chairperson
2 Jill Russell Secretary
Stephen
3
Ramshaw
4 Deirdre Daly
5 Nanda Joree January 2023 onward
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for whole
year
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Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Meeting of Open House Rochester are held each Saturday at ; Rochester Quaker Meeting House. Northgate Rochester Kent ME1 1LS
This address should not be used for mail.
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Deirdre Maria Daly
Position (eg Trustee Secretary, Chair, etc)
Date 5/7/2023
Open House Project, Rochester
Statement of Income and Expenditure for the year ended 31 December 2022
| Income Donations by standing order Richard Watts Charity Keulemans PMB Enrico Pearson Regan Mulhall Lloyds Bank Foundation Srikantham Sai Mah Smith Cairns MLH Darbon Sundry Total income Expenditure Food Rent Induction hobs Catering supplies Petty Cash (excess expenditure over donations) Sundry Total expenditure Excess expenditure over income Total funds at 1 January 2021 At bank In cash Add excess income over expenditure for the year Total funds at 31 December 2022 At bank In cash |
£ 740.00 1,500.00 10.00 300.00 20.00 75.00 115.00 144.00 455.00 30.00 150.00 100.00 55.00 3,795.00 600.00 157.98 1,590.50 21.82 93.80 7,803.18 40.13 5,259.90 18.31 |
£ 3,694.00 |
|---|---|---|
| 6,259.10 | ||
| (2,565.10) | ||
| 7,843.31 (2,565.10) |
||
| 5,278.21 5,278.21 |