## **Trustees’ Annual Report for the period** **From 14/10/2020 Period start date to 31/12/2021 Period end date** ## **Charity name: Open House Rochester** ## **Charity registration number:1191806** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the purposes Para 1.17 For the public benefit, the relief of
of the charity as set out those who are homeless or at risk
in its governing of homelessness, in need of a meal
document and refreshments, on a frequent
or occasional basis, in the Medway
area who choose to attend each
Saturday at the Quaker Meeting
House in Rochester by providing
food, drinks and an opportunity
for social interaction and
information in a peaceful, caring
and non-judgemental
environment.
Summary of the main Para 1.17 and Overseeing management of all
1.19
activities in relation to aspects of the project.
those purposes for the Rental of building for period
public benefit, in required each week.
particular, the activities, Enrolling, training, timetabling
projects or services and weekly management of
identified in the volunteers required for; shopping,
accounts. food preparation, cooking,
serving, supervising guests and
cleaning .
Purchasing necessary packaging
and containers.
Organising Fundraising and
management of finances.
Overseeing policies regarding
Health and Safety of both guests
and volunteers.
Overseeing policies regarding
Food Safety.
Statement confirming Para 1.18 Having had regard to the guidance
whether the trustees issued by the Charity Commission
have had regard to the on public benefit -The trustees
guidance issued by the confirm that the activities of Open
Charity Commission on House Rochester is for Public
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public benefit **Benefit only.** ## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
SORP reference
N/A
Para 1.38
Policy on grant making
N/A
Para 1.38
Policy on social
investment including
program related
investment
The charity is managed and
Para 1.38 staffed entirely by unpaid
Contribution made by volunteers, who give their time
volunteers each week to be involved in the
management, and practical duties
of shopping, food preparation,
cooking, serving, guest
supervision and clearing up.
Other
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## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
For 2 hours each Saturday
afternoon, people in need in the
Medway area have a peaceful
Summary of the main location in a non-judgemental
Para 1.20
achievements of the environment where they can
charity, identifying the choose to attend for social
difference the charity’s interaction, plus a hot meal , hot
work has made to the and cold drinks, sandwiches and
circumstances of its biscuits .
beneficiaries and any
wider benefits to society
as a whole.
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**Additional information (optional)** You may choose to include further statements where relevant about: **Consistent numbers of guests attend each week to socially** **----- Start of picture text -----**
Achievements against Para 1.41 interact and avail themselves of
objectives set food and drinks which we supply.
Both crowdfunding initiatives have
achieved and exceeded their goal
Performance of amounts.
fundraising activities Para 1.41
against objectives set
n/a
Investment performance Para 1.41
against objectives
Other
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## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 OHR had a balance of £5548.30
financial position at the when it registered as a charity
end of the period 14/10/2020.
Income from donations 14/10/2020
to 31/12/2021 was £6661.94
Total costs (for same period) were
£4366.93
Balance of £7843,31 held at
31/12/2021
Statement explaining the Para 1.22 With costs of £4000 for the 12-
policy for holding month period 1/1/2020 –
reserves stating why they 31/12/2021, our policy is to hold a
are held reserve of £2000.
Further fundraising to be
triggered when balance falls to
£3500.00
Amount of reserves held Para 1.22 £2000
Reasons for holding zero Para 1.22 N/a
reserves
Details of fund materially Para 1.24 Nil
in deficit
Explanation of any Para 1.23 Nil
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
1.Monthly donations from various
members of the public by direct
The charity’s principal debit of £70 in total each month.
sources of funds Para 1.47 2.Crowdfunding using the Just
(including any Giving site has been carried out on
fundraising) 2 occasions – organised in each
case by 2 of our volunteers, with
the knowledge and permission of
the charity.
3. Donation of £1000 on one
occasion by a local charitable
organisation
Watts Charity
4. Random smaller donations from
various persons or organisations
who know of OHR and wish to
support us.
n/a
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
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**Potential difficulty of sourcing volunteers** A description of the Para 1.46 principal risks facing the charity Other ## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 Foundation CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 In selecting individuals for
methods including details appointment as charity trustees,
of any constitutional the charity trustees must have
provisions e.g. election to regard to the skills, knowledge
post or name of any and experience needed for the
person or body entitled effective administration of the
to appoint one or more CIO.
trustees
Apart from the first trustees,
every trustee must be appointed
by a resolution passed at a
properly convened meeting of the
charity trustees.
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
On or before appointment a copy
of the current version of the
Policies and procedures constitution will be made available
adopted for the induction Para 1.51 to the trustee plus a copy of the
and training of trustees latest Trustees Annual Report and
statement of accounts.
A copy of the Safeguarding Policy.
A copy of the Mission Statement
Health and Safety Information
Four trustees
One overall manager.
The charity’s Small management group for
organisational structure Para 1.51 discussions and decisions re
and any wider network ongoing weekly practices and
with which the charity issues
works Session Supervisors.
Other roles e.g. cook, server,
sandwich makers are chosen by
volunteers on an electronic rota.
All roles are filled by unpaid
volunteers.
n/a
Relationship with any Para 1.51
related parties
Nil
Other
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## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Open House Rochester
Other name the charity n/a
uses
Registered charity 1191806
number
Charity’s principal 8 Neville Close,
address Penenden Heath,
Maidstone,
ME14 2DS
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## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Merrill Woolf Chairperson
2 Jill Russell Secretary
Stephen
3
Ramshaw
4 Deirdre Daly
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **----- Start of picture text -----**
Trustee name Dates acted if not for whole
year
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**Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** **Meeting of Open House Rochester are held each Saturday at ; Rochester Quaker Meeting House. Northgate Rochester Kent ME1 1LS** **This address should not be used for mail.** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Deirdre Maria Daly **Position (eg** Trustee **Secretary, Chair, etc)** **Date** 5/10/2022 **Open House Project, Rochester** ## **Statement of Income and Expenditure for the year period 14 October 2020 to 31 December 2021** |**Income**
**14.10.20 to 31.12.20**
Total
**1.1.21 to 31.12.21**
Donations by standing order
Crowd Funding
Richard Watts Charity
David Taylor
Nanda Naray
L Dewell
Tupper and Gallo
W Kent Quakers
S Bragg
Darbon
Mulhall
M Gurung Sai
Srikantham Sai Mah
J Russell
Medway Council
L B Foundation
Massingham
Sundry
Total income 14.10.20 to 31.12.21
**Expenditure**
**14.10.20 to 31.12.20**
Total
**1.1.21 to 31.12.21**
Food
Rent
Food Safety
Catering supplies
Petty Cash (excess donations over expenditure)
Sundry
Total expenditure 14.10 20 to 31.12.21
**Excess income over expenditure**
**Total funds at 14 October 2020**
At bank
In cash
**Add excess income over expenditure**
**for the period 14.10.21 to 31.12.20year**
**for the year ended 31.12.21**
**Total funds at 31 December 2021**
At bank
In cash|£
1756.18
840.00
130.00
1,000.00
150.00
100.00
80.00
186.89
100.00
50.00
160.00
50.00
130.00
180.00
80.00
1,250.00
288.00
250.00
30.00
888.35
2,092.96
600.00
12.00
439.59
(31.81)
228.80
5,253.81
8.32
7,803.18
40.13|£
6,811.07| |---|---|---| |||4,229.89| |||2,581.18| |||5,262.13
2,581.18| |||7,843.31
7,843.31|