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2022-12-31-accounts

REGISTERED CHARITY NUMBER: 1191795

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022

FOR

THE ROMAN ASSOCIATION CIO

Harrison Beale & Owen Limited Chartered Accountants Highdown House 11 Highdown Road Leamington Spa Warwickshire CV31 1XT

THE ROMAN ASSOCIATION CIO

CONTENTS OF THE FINANCIAL STATEMENTS for the year ended 31 December 2022

Page
Report of the Trustees 1 to 3
Independent Examiner's Report 4
Statement of Financial Activities 5
Balance Sheet 6
Notes to the Financial Statements 7 to 13
Detailed Statement of Financial Activities 14 to 15

THE ROMAN ASSOCIATION CIO

REPORT OF THE TRUSTEES for the year ended 31 December 2022

The trustees present their report with the financial statements of the charity for the year ended 31 December 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

The financial statements incorporate the financial position of the linked charities; The Roman Association Trust and The Association of the Venerable College of St Thomas de Urbe. The linked charities are commonly known as "The Roman Association."

OBJECTIVES AND ACTIVITIES

Objectives and aims

The main objects of the charity, and its linked charities, are to:

The charity achieves these objectives by raising funds and providing direct financial assistance to such students. Further, the charity continues to foster friendships among the alumni of the College.

Public benefit

The trustees have considered the Charity Commission's guidance on public benefit and in particular the specific guidance on charities for the advancement of religion.

The charity assists people throughout the world by its support of the Venerable College of St Thomas de Urbe in Rome. The students of the college will go on to become valued members of society; building and strengthening communities; supporting the dying and bereaved; ministering to the sick at home and in hospital; caring for the poor and marginalized; and visiting those in prison.

Volunteers

The charity benefits from significant voluntarily donated time. Volunteers help with the administration of the charity and give their time to support planned activities.

ACHIEVEMENT AND PERFORMANCE

Charitable activities

Income and expenditure remain in line with expectations and expenditure has reduced showing a good net surplus before factoring in movements on the investment portfolio..

The Trust continued to promote membership from across the former student population and has also been active in promoting the benefit to the Trust of leaving a legacy in people's wills. We continued to maintain support to the College with payment of 10,000 Euros for one bursary. Following reviews of the bursary payments, with the College Rector and staff, it has been agreed that these bursaries will conclude in 2022. The trustees have, instead, made a commitment to support the cost of the refurbishment of the swimming pool at Palazzola. The work will be carried from the Autumn 2022 to Spring 2023. The total cost will be approximately 70,000 Euros paid as stage payments during the work. This capital investment is needed to ensure a key asset and attraction is available both for the student body and paying guests to the villa.

Investment performance

The charity's investments are held in accordance with trustees' powers and the trustees have the authority to invest in such assets as they see fit. The investments are held in a managed portfolio where the trustees have entrusted the investment managers with the authority to manage the investments.

FINANCIAL REVIEW

Financial position

Details of the financial position of the charity and its linked charities are set out in the following financial statements, which have been prepared in accordance with the latest Statement of Recommended Practice.

Page 1

THE ROMAN ASSOCIATION CIO

REPORT OF THE TRUSTEES for the year ended 31 December 2022

FINANCIAL REVIEW

Reserves policy

The designation between restricted funds and unrestricted funds is explained in detail in the Notes to the Financial Statements. It is the policy of the trustees to maintain unrestricted funds at a level where they can provide at least twelve months net expenditure. At the balance sheet date the free funds were easily sufficient to meet this objective. The charity is dependent upon generating the majority of its income from capital invested and therefore needs a substantial capital base.

TRANSFER OF ASSETS

Pursuant to an order of the Charity Commission dated 26 November 2020, the assets (with the exception of permanent endowment property), subject to the liabilities, of The Roman Association Trust and The Venerable College of St Thomas de Urbe were transferred to The Roman Association CIO. These transfers took place with effect from close of business on the 31 December 2020.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, dated 14 October 2000, and constitutes a Charitable Incorporated Organisation (CIO). The linked charities are formed by declarations of trust, amended in 2021.

Recruitment and induction of new trustees

Potential trustees are identified by the existing board of trustees and approached if a majority believes that their appointment would be of benefit to the charity. This may be the case, for instance, where an existing trustee retires.

New trustees would generally be required to have a background to enable them to understand the workings of the charity and to be sympathetic to its cause. New trustees are able to consult existing trustees and are encouraged to attend all meetings. New trustees are made aware of their responsibilities under the constitution and charity law prior to their formal appointment.

The trustees are appointed for a term not exceeding 6 years and one trustee retires at each Annual General Meeting.

Organisational structure

The overall day to day management of the charity is carried out by the trustees who are also responsible for significant decisions of a long term operational nature.

Risk management, governance and internal control

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

The trustees have conducted their own review of the major risks to which the charity is exposed and systems have been implemented to mitigate those risks. It is not thought that there are significant external risks to funding due to the nature of the charity's activities.

Internal risks are minimised by the implementation of internal control procedures for the authorisation of transactions and projects. These procedures are reviewed periodically to ensure they still meet the needs of the charity.

The trustees have implemented a formal risk management process to assess business risk and implement risk management strategies. This involves identifying the types of risk the charity faces, prioritising them in terms of potential impact and the likelihood of occurrence, and identifying means of mitigating the risks. As part of this process the trustees have reviewed the adequacy of the charity's current internal controls. The trustees are pleased to report that the charity's internal controls, in particular, conform with guidelines issued by the Charity Commission.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number

1191795

Page 2

THE ROMAN ASSOCIATION CIO

REPORT OF THE TRUSTEES for the year ended 31 December 2022

Principal address

The Presbytery Springfield Road Horsham RH12 2PJ

Trustees

Mgr S Healy Rev P Keane Rev M Cooley Rev A Spinelli D McGrath Reverend M Harold

Linked Charities' Registered Charity numbers

1191795-1 1191795-2

The CIO is the sole trustee of the linked charities.

Independent Examiner

Harrison Beale & Owen Limited Chartered Accountants Highdown House 11 Highdown Road Leamington Spa Warwickshire CV31 1XT

Solicitors

Lodders Solicitors Number Ten Elm Court Arden Street Stratford upon Avon Warwickshire CV37 6PA

Fund managers

Rathbone Investment Management 8 Finsbury Circus London EC2M 7AZ

Approved by order of the board of trustees on 23 May 2023 and signed on its behalf by:

D McGrath - Trustee

Page 3

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE ROMAN ASSOCIATION CIO

Independent examiner's report to the trustees of The Roman Association CIO

I report to the charity trustees on my examination of the accounts of The Roman Association CIO (the Trust) for the year ended 31 December 2022.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Gregg Olner MPhil BA(Hons)

Harrison Beale & Owen Limited Chartered Accountants Highdown House 11 Highdown Road Leamington Spa Warwickshire CV31 1XT

23 May 2023

Page 4

THE ROMAN ASSOCIATION CIO

STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 December 2022

Notes
INCOME AND ENDOWMENTS FROM
Donations and legacies
2
Investment income
3
Other income
Total
EXPENDITURE ON
Raising funds
4
Charitable activities
Grants to The Venerable English College
Supporting the College alumni
Other
Total
Net gains/(losses) on investments
NET INCOME/(EXPENDITURE)
Transfers between funds
12
Net movement in funds
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD
Unrestricted
funds
£
44,328
23,481
-
67,809
4,724
-
10,267
4,482
19,473
(172,606)
(124,270)
(8,523)
(132,793)
1,017,830
885,037
Restricted
funds
£
-
11,561
-
11,561
3,364
8,523
-
-
11,887
(85,015)
(85,341)
8,523
(76,818)
524,808
447,990
2022
Total
funds
£
44,328
35,042
-
79,370
8,088
8,523
10,267
4,482
31,360
(257,621)
(209,611)
-
(209,611)
1,542,638
1,333,027
2021
Total
funds
£
21,702
24,731
22
46,455
10,881
25,998
3,360
6,808
47,047
141,130
140,538
-
140,538
1,402,100
1,542,638

The notes form part of these financial statements

Page 5

THE ROMAN ASSOCIATION CIO

BALANCE SHEET 31 December 2022

Notes
FIXED ASSETS
Investments
9
CURRENT ASSETS
Debtors
10
Cash at bank
CREDITORS
Amounts falling due within one year
11
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT
LIABILITIES
NET ASSETS
FUNDS
12
Unrestricted funds
Restricted funds
TOTAL FUNDS
Unrestricted
funds
£
882,408
873
7,656
8,529
(5,900)
2,629
885,037
885,037
Restricted
funds
£
447,990
-
-
-
-
-
447,990
447,990
2022
Total
funds
£
1,330,398
873
7,656
8,529
(5,900)
2,629
1,333,027
1,333,027
885,037
447,990
1,333,027
2021
Total
funds
£
1,545,181
926
6,312
7,238
(9,781)
(2,543)
1,542,638
1,542,638
1,017,830
524,808
1,542,638

The financial statements were approved by the Board of Trustees and authorised for issue on 23 May 2023 and were signed on its behalf by:

D McGrath - Trustee

The notes form part of these financial statements

Page 6

THE ROMAN ASSOCIATION CIO

NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 December 2022

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value, as modified by the revaluation of certain assets.

The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair view'. This departure has involved following the Charities SORP (FRS 102) rather than the Charities SORP 2005.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Grant payments are recognised as expenditure when the conditions for their payment have been met or where there is a constructive obligation to make a payment.

Taxation

The charity is exempt from tax on its charitable activities.

The charity is not registered for VAT, so irrecoverable VAT is charged against the category of resources expended for which it was incurred.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Foreign currencies

Assets and liabilities in foreign currencies are translated into sterling at the rates of exchange ruling at the balance sheet date. Transactions in foreign currencies are translated into sterling at the rate of exchange ruling at the date of transaction. Exchange differences are taken into account in arriving at the operating result.

Fixed asset investments

Fixed asset investments (listed) are initially recognised at their transaction value and are subsequently measured at their fair value (market value) as at the balance sheet date. The market value is provided by the investment portfolio managers.

Unlisted investments, in shares whose fair value cannot be reliably measured, are recognised and carried at historical cost less impairment.

continued...

Page 7

THE ROMAN ASSOCIATION CIO

NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 December 2022

1. ACCOUNTING POLICIES - continued

Fixed asset investments

The Statement of Financial Activities includes the net gains and losses arising on revaluation and disposals of investments throughout the year.

Financial Instruments

Loans and borrowings are initially recognised at the transaction price including transaction costs. Subsequently, they are measured at amortised cost using the effective interest rate method, less impairment. Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in the income statement

2. DONATIONS AND LEGACIES

Donations
Legacies
3.
INVESTMENT INCOME
Income from listed investments
Income from other investments
4.
RAISING FUNDS
Investment management costs
Portfolio management
Foreign exchange loss/ (gain)
5.
GRANTS PAYABLE
Grants to The Venerable English College
2022
£
44,328
-
44,328
2022
£
35,034
8
35,042
2022
£
10,192
(2,104)
8,088
2022
£
8,523
2021
£
5,466
16,236
21,702
2021
£
24,678
53
24,731
2021
£
10,781
100
10,881
2021
£
25,998

continued...

Page 8

THE ROMAN ASSOCIATION CIO

NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 December 2022

6. SUPPORT COSTS

SUPPORT COSTS
Governance
Management Finance costs Totals
£ £ £ £
Other resources expended 334 127 4,021 4,482
Support costs, included in the above, are as follows:
2022 2021
Other
resources Total
expended activities
£ £
Sundries 334 -
Bank charges 127 174
Independent examination 3,180 2,905
Legal and professional fees 841 3,729
4,482 6,808

7. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 December 2022 nor for the year ended 31 December 2021.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 December 2022 nor for the year ended 31 December 2021.

8. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
INCOME AND ENDOWMENTS FROM
Donations and legacies
Investment income
Other income
Total
EXPENDITURE ON
Raising funds
Charitable activities
Grants to The Venerable English College
Supporting the College alumni
Other
Total
Net gains on investments
Unrestricted
funds
£
21,702
15,838
22
37,562
6,996
-
3,360
6,808
17,164
90,275
Restricted
funds
£
-
8,893
-
8,893
3,885
25,998
-
-
29,883
50,855
Total
funds
£
21,702
24,731
22
46,455
10,881
25,998
3,360
6,808
47,047
141,130

continued...

Page 9

THE ROMAN ASSOCIATION CIO

NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 December 2022

8.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
funds
£
NET INCOME
110,673
Transfers between funds
21,778
Net movement in funds
132,451
RECONCILIATION OF FUNDS
Total funds brought forward
885,379
TOTAL FUNDS CARRIED FORWARD
1,017,830
9.
FIXED ASSET INVESTMENTS
Shares
Other
Additional information as follows:
Listed
investments
£
MARKET VALUE
At 1 January 2022
1,541,870
Additions
77,291
Disposals
(47,620)
Revaluations
(256,881)
At 31 December 2022
1,314,660
NET BOOK VALUE
At 31 December 2022
1,314,660
At 31 December 2021
1,541,870
14.6% (2021: 12.9%) of listed investments were held outside the UK.
The cost of investments as at the year end was £1,114,591 (2021: £1,079,488).
Investments (neither listed nor unlisted) were as follows:
Cash
- continued
Restricted
funds
£
29,865
(21,778)
8,087
516,721
524,808
2022
£
1,314,661
15,737
1,330,398
Unlisted
investments
£
1
-
-
-
1
1
1
2022
£
15,737
Total
funds
£
140,538
-
140,538
1,402,100
1,542,638
2021
£
1,541,871
3,310
1,545,181
Totals
£
1,541,871
77,291
(47,620)
(256,881)
1,314,661
1,314,661
1,541,871
2021
£
3,310

continued...

Page 10

THE ROMAN ASSOCIATION CIO

NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 December 2022

10. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Income tax repayments
Prepayments and accrued income
11.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Accruals and deferred income
12.
MOVEMENT IN FUNDS
Net
movement
At 1.1.22
in funds
£
£
Unrestricted funds
General fund
1,017,830
(124,270)
Restricted funds
Millennium Scholarship fund
513,109
(85,341)
Gray fund
11,699
-
524,808
(85,341)
TOTAL FUNDS
1,542,638
(209,611)
Net movement in funds, included in the above are as follows:
Incoming
Resources
resources
expended
£
£
Unrestricted funds
General fund
67,809
(19,473)
Restricted funds
Millennium Scholarship fund
11,561
(11,887)
TOTAL FUNDS
79,370
(31,360)
2022
£
873
-
873
2022
£
5,900
Transfers
between
funds
£
(8,523)
8,306
217
8,523
-
Gains and
losses
£
(172,606)
(85,015)
(257,621)
2021
£
873
53
926
2021
£
9,781
At
31.12.22
£
885,037
436,074
11,916
447,990
1,333,027
Movement
in funds
£
(124,270)
(85,341)
(209,611)

continued...

Page 11

THE ROMAN ASSOCIATION CIO

NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 December 2022

12. MOVEMENT IN FUNDS - continued

Comparatives for movement in funds

Unrestricted funds
General fund
Restricted funds
Millennium Scholarship fund
Gray fund
TOTAL FUNDS
At 1.1.21
£
885,379
505,239
11,482
516,721
1,402,100
Net
movement
in funds
£
110,673
29,865
-
29,865
140,538
Transfers
between
funds
£
21,778
(21,995)
217
(21,778)
-
At
31.12.21
£
1,017,830
513,109
11,699
524,808
1,542,638

Comparative net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
Millennium Scholarship fund
TOTAL FUNDS
Incoming
resources
£
37,562
8,893
46,455
Resources
expended
£
(17,164)
(29,883)
(47,047)
Gains and
Movement
losses
in funds
£
£
90,275
110,673
50,855
29,865
141,130
140,538
Gains and
Movement
losses
in funds
£
£
90,275
110,673
50,855
29,865
141,130
140,538
140,538

The Millennium Scholarship fund was taken over by the linked charity, The Roman Association Trust, from a previously registered charity (charity no. 287277) of the same name on 6 April 2003. This fund was originally established in 2000. The income from this fund may be used only for the scholastic support of students studying at the Venerable College of St Thomas de Urbe in Rome. The transfer during the year represents such expenditure made.

The Gray fund was taken over by the linked charity, The Roman Association Trust, from the same previously registered charity mentioned above, on 6 April 2002. That trust originally took over the fund from linked charity, The Association of the Venerable College of St Thomas de Urbe, in 1983. Income of £217 is credited to this fund annually from the General fund and the distribution of its funds is restricted to students from the Roman Catholic Archdiocese of Southwark who are studying at the Venerable College of St Thomas de Urbe.

The above two funds remain invested within the linked charity, The Roman Association Trust. The funds, and the investment income from these funds, is recognised in these financial statements as restricted.

Total investment income and losses arising on investments, whether realised or unrealised, are allocated to the Millennium Scholarship fund on a weighted average basis based on fund values at the start of the year.

continued...

Page 12

THE ROMAN ASSOCIATION CIO

NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 December 2022

13. RELATED PARTY DISCLOSURES

As detailed in the Report of the Trustees, the assets (with the exception of permanent endowment property) of The Roman Association Trust and The Venerable College of St Thomas de Urbe were transferred on 31 December 2020 to The Roman Association CIO. The CIO is sole Trustee of, and shares purpose with, the linked charites.

The comparative figures shown in these accounts are those of the two linked charities.

Page 13

THE ROMAN ASSOCIATION CIO

DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 December 2022

2022 2021
£ £
INCOME AND ENDOWMENTS
Donations and legacies
Donations 44,328 5,466
Legacies - 16,236
44,328 21,702
Investment income
Income from listed investments 35,034 24,678
Income from other investments 8 53
35,042 24,731
Other income
Other income - 22
Total incoming resources 79,370 46,455
EXPENDITURE
Investment management costs
Portfolio management 10,192 10,781
Foreign exchange loss/ (gain) (2,104) 100
8,088 10,881
Charitable activities
Venerabile subscription 10,267 3,360
Grants to institutions 8,523 25,998
18,790 29,358
Support costs
Management
Sundries 334 -
Finance
Bank charges 127 174
Governance costs
Independent examination 3,180 2,905
Legal and professional fees 841 3,729
4,021 6,634
Total resources expended 31,360 47,047
Net income/(expenditure) before gains and
losses 48,010 (592)

This page does not form part of the statutory financial statements

Page 14

THE ROMAN ASSOCIATION CIO

DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 December 2022

2022 2021
£ £
Realised recognised gains and losses
Gains on investments (257,621) 141,130
Net (expenditure)/income (209,611) 140,538

This page does not form part of the statutory financial statements

Page 15