TOTNES MUSEUM TRUST
70 Fore Street
Totnes
Devon
TQ9 5RU
ANNUAL REPORT AND FINANCIAL STATEMENTS
For the year ended
28TH FEBRUARY 2023
Charity Incorporated Organisation (CIO) 1191791
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TOTNES MUSEUM TRUST
TRUSTEES’ REPORT
for the year ended 28[th] February 2023
1. PRINCIPAL ADDRESS
70 Fore Street, Totnes, Devon TQ9 5RU
2. TRUSTEES
The following were trustees during the year:
Ms Katherine Ann Wilson (appointed during year)
Mr Peter David Bethel
Mr Alan Paul Roffey
Mr Nicholas Jonathan Booth (retired during year)
Mr Thomas Coia
Mrs Alison Letten (retired during year)
3. BANKERS
Barclays Bank UK PLC – Online Banking Account
4. STRUCTURE, GOVERNANCE & MANAGEMENT
The Trust was set up by Totnes Town Council (the Settlor) to provide for the advancement of public education by the provision of a museum. It is governed by trust deeds dated 1[st] April 1987 and 3[rd] May 1995. The original trustees were appointed by the Settlor, but new trustees are now appointed by the trustees.
The building in which the museum is situated is leased from the Settlor on a 27-year lease from 6[th] October 2011 at an annual rental of £2. (£1 for the museum building and £1 for the storage in Eastgate
Totnes Town Council provided free of charge the services of one of their employees to act as administrator and treasurer. This arrangement came to an end on 16[th] August 2013, after which date the trustees continued to run the museum on an entirely voluntary basis.
The trustees gratefully acknowledge the support and assistance rendered to the museum by The Friends of Totnes Museum (formerly known as Totnes Museum Society).
Charity Incorporated Organisation (CIO) 1191791
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TOTNES MUSEUM TRUST
TRUSTEES’ REPORT
for the year ended 28[th] February 2023
5. ACHIEVEMENTS AND PERFORMANCE
The Season from March 2022 to the end of February 2023 was one of recovery. Visitor numbers recovered to a certain extent but did not match pre COVID figures and income per capita was less than pre COVID. It proved difficult to attract and keep volunteers - most of whom being retirees were frankly still hesitant and wary of mixing with the public (in the form of our customers). This led to the manager spending more time welcoming customers than previously, resulting in a slow down in his work of updating and loading details of the museum's collections into the MODES database - a necessary precursor to designing new exhibitions. It is to be hoped that as life returns to normality, this situation will ease, and we will achieve pre COVID visitor numbers and income.
Visitor figures increased by around 21% to 16500 during the 2019 season) which was the last time the museum was able to open for a full season before plummeting during the 2020 season due to COVID. In the 2021 season, curtailed as it was (the museum only opened from June to the end of October (– with drastic restrictions), visitor numbers increased proportionately. This trend continued throughout the 2022 season and early figures indicate that the trend has continued into the 2023 season. The Museum employs a fulltime professional manager, who has replaced a part time custodian and under his guidance we expect to be enabled to provide a better service to our customers in future seasons. Improved and enhanced layout and displays should attract greater visitor numbers.
The museum actively applies for, and receives, grants enabling the mounting of exhibitions and the funding of necessary repairs.
Charity Incorporated Organisation (CIO) 1191791
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TOTNES MUSEUM TRUST
STATEMENT OF FINANCIAL ACTIVITIES For the year ended 28th February 2023
2022 - 2023 2021 - 2022
| Notes | 2022 - 2023 | 2021 - 2022 | ||
|---|---|---|---|---|
| Incoming Resources Restricted grants & Donations 1 Footfall Gift Aid Sponsorship Unrestricted Donations to Museum 2 Paranormal Evenings Study Centre Other Income (Interest on deposit account) Surplus (deficit) on Shop 3 Total Resources Expended Management & Administration 4 Restricted Grants and Donations 5 Net Resources for the Year Fund Balances Brought Forward from previous financial year Fund Balances Carried Forward to next financial year |
Unrestricted Restricted - £ 1,398 £ 14,989 £ - £ - £ 1,000 £ 200 £ 671 £ 99.40 £ 853 £ |
51,039 £ |
Unrestricted Restricted - £ 7,882 £ - £ - £ 20,143 £ - £ 801 £ 5 £ 865 £ |
|
| 17,813 £ 1,398 £ 29,031 £ 1,398 £ |
29,696 £ - £ 29,436 £ 560 £ |
|||
| 29,031 £ 1,398 £ 11,218 -£ - £ 52,877 £ 9,380 £ |
29,436 £ 560 £ 260 £ 560 -£ 52,617 £ 9,940 £ 52,877 £ 9,380 £ |
|||
| 41,659 £ 9,380 £ |
||||
| 62,257 £ |
Charity Incorporated Organisation (CIO) 1191791
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TOTNES MUSEUM TRUST
BALANCE SHEET For the year ended 28th February 2023
----- Start of picture text -----
2022 - 2023 2021 - 2022
Fixed Assets
Tangible Fixed Assets 6 £ 316 £ 632
Additional Assets Purchased
Annual Depreciation @20% £ 158 £ 158
Carried Forward £ 158 £ 474
Current Assets
Cash and Bank Balances £ 49,224 £ 60,398
Shop Stock £ 359 £ 500
Debtors & Prepayments 7 £ 1,549.21 £ 1,142
£ 51,132 £ 62,040
Creditors
Amounts falling due within one year 8 £ 252 £ 257
£ 50,880 £ 61,783
£ 51,039 £ 62,257
Capital and Reserves
General Fund (Unrestricted) £ 41,659 £ 52,877
General Fund (Restricted ) £ 9,380 £ 9,380
General Fund (Restricted + Unrestricted) £ 51,039 £ 62,257
Notes
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Charity Incorporated Organisation (CIO) 1191791
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TOTNES MUSEUM TRUST
Notes on the Accounts
For the year ended 28[th] February 2023
| 1 A Restricted Grant awarded by AIM to for audit of care and storage of museum collection 2 Unrestricted donations to Museum Anonymous Donation 3 Surplus on Shop Sales as Recorded Opening Stock Purchases Less Closing Stock Cost of Sales Surplus (Deficit) on Trading 4 Management & Administration Depreciation of Fixed Assets Repairs and Renewals Improvements Publicity & Advertising Salaries IncomeTax & NI Electricity Water Petty Cash Rent Council Tax Insurance Telephone Internet Subscriptions Paranormal Evenings Acquisition Spend Internal Exhibitions Collection Care Event Spend Total 5 Restricted grants expenditure Collection Care Audit (AIM) paid to Auditors by AIM (no monies paid to our account) |
1,398 £ 1,000 £ |
2,198 £ 1,345 £ |
|---|---|---|
| 2,398 £ 500 £ 845 £ |
||
| 1,345 £ 359 £ |
||
| 158 £ 1,125 £ - £ - £ 19,175 £ 4,472 £ 1,153 £ 127 £ 118 £ 1,313 £ 669 £ 308 £ 413 £ - £ - £ - £ - £ - £ |
||
| 853 £ |
||
| 29,031 £ 1,398 £ |
||
| 1,398 £ |
CIO Number 1191791
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TOTNES MUSEUM TRUST Notes on the Accounts For the year ended 28th February 2023
- 6 Tangible Fixed Assets:
Existing Fixed Assets are display cabinets purchased in 2021 - 2022 season No new fixed assets have been purchased during the 2022 - 2023 season
- 7 Debtors - i.e. those companies whose services are paid for in one financial year but a proportion of whose services extend into subsequent year. For Example Insurance, paid for annually in advance
| Aston Lark Insurance (June) | £ | 979 |
|---|---|---|
| Modes (January) | £ | 11 |
| ADT Security (October) | £ | 353 |
| Devon Museum Group & Harwell Disaster Recovery (Ju | £ | 69 |
| Zoom (April) | £ | 134 |
| Association of Independent Museums (January) | £ | 3 |
| £ | 1,549 |
- 8 Creditors - i.e. those companies whose services are paid for in arrears but a proportion of whose services extend into previous month. For example electricity paid for monthly in arrears
| Pennon Water Services British Gas (electricity) Plus Net (internet) One Bill (telephone) 1 - 1 (internet) Camp Hill Prue Harper-Boswell |
11 £ 23 £ 5 £ 32 £ 8 £ 136 £ 37 £ |
|---|---|
| 252 £ |
CIO Number 1191791
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