Charity registration No. 1191751 Company registration No. 0CE024183 (England and Wales)
Spark Community Space
Annual Report and Unaudited Accounts
31 March 2023
Spark Community Space Contents
| Page | |
|---|---|
| Company information | 1 |
| Trustee's report | 2-5 |
| Independent Examiner's Report | 6 |
| Profit and loss account | 7 |
| Balance sheet | 8 |
| Notes to the accounts | 9-13 |
Spark Community Space Legal and Administrative Information
Charity Number 1191751 Company number CE024183 Principle address Unit 12, The Pompey Centre Southsea Portsmouth PO4 8SL Trustees: Jackie Evans- Chair Rebecca Simmons- Project manager Louise Mant- Secretary Harriet Lunnemann- Safeguarding lead (from Jan 2023) Tracy Elizabeth Hext (resigned Aug 2022)
Independent examiner BC&A Chartered Accountants 161-163 Elm Grove Southsea Hampshire PO5 1LU
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Spark Community Space Trustees’ annual report For the period ended 31 March 2023
Policies and Procedures
All policies and procedures are reviewed annually. They are given to new trustees and volunteers when inducted.
The Volunteer Handbook is given to all new volunteers.
Organisational Structure
4 Trustees 32 volunteers Project Manager - paid Admin support – paid. Events and fundraising coordinator – paid. Grant coordinator – unpaid 6 business mentors to support Project Manager
Summary of the Objectives of the Charity
To promote social inclusion for the public benefit preventing people from becoming socially excluded.
To relieve the needs of people who are socially excluded and assist them to integrate into society and to do so through the operation of a community facility in Hampshire providing practical opportunities for engagement and reintegration.
Summary of the Main Activities
Pay what you can afford community cafe, which includes other charities and community groups that support our objectives; workshops and small day events open to all users.
Trustees Statement regarding adherence to the guidance on public benefit.
The trustees have done due diligence regarding all financial expenses, ensuring the objectives of the charity are met for the benefit of the public. Trustees have read Charity Commission guidelines for trustees.
Grants
All grants applied for meet the charity’s objectives to make the cafe a ‘pay what you can’ space and provide workshops for users. They also provide wages for our parttime staff.
As a charity, we do not give grants.
Contribution made by volunteers.
Volunteers are encouraged to engage with public users, serving and chatting with them.
Several have helped set up a games area where users can take part in board games during their time in the cafe.
Volunteers are now being trained to use the new kitchen facilities at Fratton Park and to manage the space, which includes a coffee shop, areas for users to work quietly using the Wi-Fi, sales of books, games, CDs, DVDs and bric -a- brac and space for users to read or play board games, creating social opportunities.
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Spark Community Space Trustees’ annual report For the period ended 31 March 2023
Volunteers will also be encouraged to become familiar with social media through using the social media pod which is being constructed in the Spark premises.
Achievements and Performance
The coffee mornings which had been running at Sherlock’s Bar in Southsea were so successful and well attended, the charity has had to seek a larger venue which could be a dedicated space for Spark to operate so that we could continue to grow and meet the demand for the service.
The arrangement with Sherlock’s was terminated in July 2022 and a premises was found at Fratton Retail Park in Portsmouth. We have signed a 15-year lease and moved into the space to begin renovations in January 2023. The space is ready to open with a date of April 20th as the official grand opening.
The charity now has 32 volunteers, 12 of whom are Beneficiaries, and 3 paid parttime workers. Numbers attending at Sherlock’s were consistently around 80 people per session, the new premises will be able to accommodate many more.
The charity space will continue to be used by other groups and services to bring clients to. These are: Solent Mind, NHS Solent, PCC Community Connections, You Trust, Island Network Group, Home Instead, Minstead Trust, Hope Project’s Circle of Support. 7 different Doctor’s surgeries will be socially prescribing attendance at Spark to patients whose health is being adversely affected by loneliness and isolation, and the Job Centre long-term unemployment department will be running a Job Club from the cafe.
In addition to this, we anticipate that many people will pass by the cafe and will attend again, either with other family members and friends or because they have met and made friends in the cafe. Our social media (Twitter, Facebook, Instagram) and media presence (newspapers, radio, blogs, podcasts) also attracts people to the project both locally and nationally. Our first e-newsletter was produced March 2022, which people can sign up to receive.
The charity has had a huge impact on the users and volunteers. It has increased self-worth and confidence of its beneficiaries, allowing several to apply for other jobs for the first time. It has provided a safe place for users to make connections and supported those facing both mental, emotional, and physical challenges.
The increasing number of group users have found the space to be a guaranteed safe place to meet, allowing their clients to spark back into life.
The charity has supported users in workshops run through PCC, attending a pantomime, Dick Whittington, and a Christmas dinner at the Queen’s Hotel paid for by donations from local businesses. Volunteers were treated to an afternoon tea at the Queen’s Hotel in the summer as a thankyou from the project.
The Project Manager continues to across the city with a vast number of groups, including: BNI Southsea and Hampshire, MNC Networking, Portsmouth Business Builders, Portsmouth Business Enterprise, B2B, LinkedIn Portsmouth, Together
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Spark Community Space Trustees’ annual report For the period ended 31 March 2023
We Can Portsmouth, The Lark Network, AWE Women’s Enterprise, Island City Living, Love Southsea, The Hive, The Big Networking Extravaganza. These connections have supported the charity’s activities, donating time, resources, and expertise to further the objectives and support our beneficiaries and users. The fitting out of the premises at Fratton Park has been supported by many donations from these networking partners.
Achievements against objectives set.
The charity now has a premises from which to run the activities which will mean that we can reach more people, be open for more flexible times and have facilities to train volunteers and run workshops. We will be creating a social media suite where people can learn how to become more digitally literate and use the connectivity offered by the internet to increase their social inclusion in the online world as well as in the physical space. This will enable us to reach people who are unable to attend Spark in person to offer friendship and community involvement.
Performance of fundraising activities against objectives set.
The charity now has a premises from which to run the activities which will mean that we can reach more people, be open for more flexible times and have facilities to train volunteers and run workshops. We will be creating a social media suite where people
can learn how to become more digitally literate and use the connectivity offered by the internet to increase their social inclusion in the online world as well as in the physical space. This will enable us to reach people
who are unable to attend Spark in person to offer friendship and community involvement.
Performance of fundraising activities against objectives set.
Summer ball held- £9,000 Crowd Funder - approx. £10,191 Emma Weatherstone (a Spark Ambassador) birthday fundraiser- £150 Imogen Munn-Scott-birthday fundraiser £150 Ambassador Programme (£50 per month) - 6 people Business Bespoke £600 Astute Financials £1500 Southern Co-Operative £500 x 3 B&Q £5,000
Financial Review
Reserves- The charity currently does not have any reserved funding.
Charity’s Principal source of funds- funding pots from Grant Making bodies, donations from local businesses and public, fundraising activities, business ambassador programme.
Principal risks facing the charity.
Risks created by the Covid pandemic are now receding and our long-term lease and financial security mean that there are no current particular risks.
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Spark Community Space Trustees’ annual report For the period ended 31 March 2023
Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees.
Jackie Evans
Chair
14 November 2023
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Spark Community Space Independent Examiner's Report
For the year ended 31 March 2023
To The Trustees of Spark Community Space
I report on the accounts of the charity for the year ended 31 March 2023.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act;
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to follow the procedures laid down in the general Directions given by the Charity Commission
under section 145(5)(b) of the 2011 Act; and
- to state whether particular matters have come to my attention.
Basis of examiner’s statement
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s qualified statement
Subject to the limitations upon the scope of my work as detailed above, in connection with my examination, I can confirm that in the course of my examination, no matter has come to my attention.
Name: Tahir Ahmed, FCA, ACMA, BSc (Hons)
BC&A Chartered Accountants
161-163 Elm Grove, Southsea, Hampshire, PO5 1LU
14 November 2023
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Spark Community Space
Statement of Financial Activities
For the year ended 31 March 2023
| Notes Income and endowments: Charitable activities 3 Other trading activities 4 Other income 5 Total income and endowments Expenditure Direct cost of generating funds 6 Charitable activities 7 Total charitable expenditure Net movement in funds Fund balances at 1 April 2022 Fund balances at 31 March 2023 |
Unrestricted Restricted Total Funds Funds Funds 2023 2023 2023 £ £ £ - 78,748 78,748 10,374 - 10,374 11,738 - 11,738 22,112 78,748 100,860 13,611 - 13,611 - 55,948 55,948 13,611 55,948 69,559 8,501 22,800 31,301 8,045 31,685 39,730 16,546 54,485 71,031 |
Total Funds 2022 £ 52,634 11,030 497 64,162 5,927 19,505 25,432 38,730 1,000 39,730 |
|---|---|---|
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Spark Community Space Balance Sheet As at 31 March 2023
| Notes Fixed assets: Tangible assets 9 Current assets: Debtors 10 Cash at bank and hand 11 Total current assets Creditors falling due within 1 year 12 Net current assets Net assets The funds of the charity: Unrestricted funds: General funds 13 Total unrestricted funds Restricted income funds Total charity funds |
2023 £ £ 1,621 14,164 56,105 70,270 860 69,410 71,031 16,546 16,546 54,485 71,031 |
2022 £ £ 1,305 1,060 38,016 39,076 651 38,425 39,730 8,045 31,685 39,730 |
|---|---|---|
The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2023.
The trustees acknowledge their responsibility for ensuring that the charity keeps accounting records which comply with section 386 of the Act and for preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its incoming resources and application of resources, including its income and expenditure, for the financial year in accordance with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the company.
The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.
The financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
_______ Jackie Evans Chair Approved by the Trustees on 14 November 2023
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Spark Community Space Notes to the accounts For the year ended 31 March 2023
1. Accounting policies
Charity information
Spark Community Space is a private company limited by guarantee incorporated in England and Wales. The registered office is 161 Elm Grove, Southsea, Hampshire, PO5 1LU.
Accounting convention.
The accounts have been prepared in accordance with the charity's governing document, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (as amended for accounting periods commencing from 1 January 2016). The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bullet 1 not to prepare a Statement of Cash flows.
The financial statements are prepared in Sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest pound.
The financial statements have been prepared under the historical cost convention, modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value. The principle accounting policies adopted are set out below.
1.2 Going Concern
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus, the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
1.3 Charitable funds
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives unless the funds have been designated for other purposes.
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.
1.4 Incoming resources
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation unless performance conditions required
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Spark Community Space Notes to the accounts For the year ended 31 March 2023
deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is unknown, the legacy is treated as a contingent asset.
Grants are credited as income in the year in which they are receivable. Grants received for specific purposes are accounted for as restricted funds. Grants are not recognised as receivable until all conditions for receipts have been complied with.
1.5 Resources expended.
All expenditure is accounted for on an accruals basis and includes VAT which cannot be recovered.
1.6 Tangible Fixed Assets
Tangible Fixed Assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation is recognised to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
Fixtures, fittings & equipment: reducing balance method @20%
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset and is recognised in net income/(expenditure) for the year.
1.7 Impairment of fixed assets
At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated to determine the extent of the impairment loss (if any).
1.8 Cash and cash equivalents
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
2 Critical accounting estimates and judgements
In the application of the charity's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and assumptions are based on historical experience and other factors that are relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
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Spark Community Space Notes to the accounts For the year ended 31 March 2023
| 3 Charitable activities Ambassador donations Crowdfunding Donations from businesses Donations via CAF bank Grants 4 Other trading activities Sales 5 Other income Other revenue Interest income 6 Direct cost of generating funds Cost of goods sold Other direct expenses Direct wages 7 Administrative Costs Advertising & marketing Bank Fees Cleaning Depreciation expense Entertainment - 0% Entertainment-100% business Equipment expensed General expenses Insurance IT software and consumables Legal expenses Light, power, heating Operating lease payments PA services Printing & stationery Rates Rent Repairs & maintenance Salaries Service charge Staff training Staff uniform Storage Subscriptions Travel and subsistence |
Unrestricted Restricted Total Total Funds Funds Funds Funds 2023 2023 2023 2022 £ £ £ £ - 1,670 1,670 700 - 9,845 9,845 18,590 - 23,785 23,785 3,480 - 7,948 7,948 5,344 - 35,500 35,500 24,520 - 78,748 78,748 52,634 Unrestricted Restricted Total Total Funds Funds Funds Funds 2023 2023 2023 2022 £ £ £ £ 10,374 - 10,374 11,030 10,374 - 10,374 11,030 Unrestricted Restricted Total Total Funds Funds Funds Funds 2023 2023 2023 2022 £ £ £ £ 11,636 - 11,636 497 102 - 102 - 11,738 - 11,738 497 Unrestricted Restricted Total Total Funds Funds Funds Funds 2023 2023 2023 2022 £ £ £ £ 3,063 - 3,063 2,898 7,686 - 7,686 3,029 2,862 - 2,862 - 13,611 - 13,611 5,927 Unrestricted Restricted Total Total Funds Funds Funds Funds 2023 2023 2023 2022 £ £ £ £ - 7,575 7,575 2,892 - 73 73 125 - 45 45 - - 363 363 258 - 125 125 - - 2,389 2,389 210 - 418 418 - - 1,448 1,448 914 - 287 287 216 - 149 149 54 - 4,022 4,022 548 - 280 280 - - 4,822 4,822 - - 2,695 2,695 618 - 73 73 727 - 80 80 - - 1,050 1,050 1,875 - 16,374 16,374 - - 11,166 11,166 9,148 - 888 888 - - 510 510 - - 576 576 1,475 - 154 154 241 - 65 65 66 - 322 322 137 - 55,948 55,948 19,505 |
|---|---|
11
8 Employees Average number of employees
Employment costs Wages and salaries Social security costs
----- Start of picture text -----
2023 2022
Number Number
3 3
3 3
2023 2022
£ £
11,166 9,148
1,665 410
12,830 9,558
----- End of picture text -----
There were no employees whose annual remuneration was £60,000 or more.
| 9 Fixed assets: tangible assets Cost As at 1 April 2023 Addition Disposals At 31 March 2023 Depreciation As at 1 April 2023 Charge for the year Disposals At 31 March 2023 Net book value At 31 March 2023 At 31 March 2022 10 Debtors falling due within 1 year Accounts receivables Crowdfunding account Prepayments 11 Analysis of cash movement Balance b/f Income Depreciation Taxation and social security Asset purchase Debtors/ prepayments Expenses Creditors Balance at 31 March 2023 12 Creditors falling due within 1 year Other debtors Taxation and social security |
Fixture, fittings & equipment £ 1,563 679 - 2,242 258 363 - 621 1,621 1,305 2023 £ 1,250 1,082 11,833 14,164 2023 £ 38,016 100,860 363 -1,260 -679 -13,105 -69,559 1,469 56,105 2023 £ 250 609 860 |
|---|---|
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13 Analysis of charitable funds
----- Start of picture text -----
Incoming Resources Balance
Analysis of fund movement Balance b/f resources expended Transfers c/f
£ £ £ £ £
Unrestricted funds:
Unrestricted general funds 8,045 22,112 13,611 - 16,546
8,045 22,112 13,611 - 16,546
Incoming Resources Balance
Balance b/f resources expended Transfers c/f
Restricted funds: £ £ £ £ £
Restricted general funds 31,685 78,748 55,948 - 54,485
31,685 78,748 55,948 - 54,485
----- End of picture text -----
14 Related Party Transactions
There were no disclosable related party transactions during the period (2022 – None)
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Signature Certificate
Reference number: CQH7S-D5ASZ-YVGUA-TTX4B
Signer
Timestamp
Signature
Jackie Evans
Email: jackie.evans6000@gmail.com
Sent: Viewed: Signed:
Recipient Verification:
✔ Email verified
16 Nov 2023 09:24:04 UTC 16 Nov 2023 14:12:11 UTC 16 Nov 2023 15:21:49 UTC
16 Nov 2023 14:12:11 UTC
IP address: 195.80.10.34 Location: Guildford, United Kingdom
Document completed by all parties on: 16 Nov 2023 15:21:49 UTC
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