oers CEFN FFOREST MINERS, WELFARE HALL Charitable Incorporated Organisation (Association Model) REGISTERED CHARITY NUMBER 1191718 ANNUAL REPORT 2023 CEFN FFOREST MINERS, WELFARE HALL Charitable Incorporated Organisation (Association Model) REGISTERED CHARITY NUMBER 1191718 ANNUAL REPORT 2023 CONTEKrs 1. Introduction 2. 2023 in Brief 3. Objectives and Activities 4. Achievements and Performance 5. Financial Review 6. Structure Governance and fvlanagemenl. 7. Reference and Adminislrative Details. 8. Declarations. 1. INTRODUCTION This annual report is inlended to bring the communty up-to-dale on progress so far on our project to restore Cefn Fforest Miners, Institute and bring it back into use for the communty as a hub lo facilitate social, educational, recreational and cultural activities and enhance the lifestyles and personal development of members of our communty. 2. 2023 IN BRIEF 2023 will be remembered as the year we finalty started making progress, with the charity securing its first significant funding. and visible improvements being made to the building both internally and extemally. We have been continuing with our plan to restore the building in a phased approach, renovating the main hall ready for opening. However. we have also taken the opportunity, when funding was available, lo carry oul some repairs to the rest of the building. including replacing doors and windows. The whole project continues to be driven by volunteers. Some have been working closely with relevant funding providers, some have been getting their hands dirty and grath'ng on Ihe renovation of the building. Some volunteers have been doing both. Some volunteers are working on the building three or four days a week. every week. We have also had specialist tradespeople pop in occasionally to do things like plastering, wiring and removing waste - providing Iheir labour for free because of their love of the building. Whilst we have had some significant funding starting lo come in. it is still not enough to refurbish the whole building and sustain it as a thriving project. We are still going to need the community to buy into the project and help with fundraising, and we are pleased to say. throughout 2023 the communty has done just that. Aside from actually doing work on the building, we have had many people help in other ways. We have run our usual Christrnas Raffle. organised two fundraising socials with live bands, two of our volunteers ran the Cardiff Half Marathon, and one did a parachute jump raising funds through sponsorship. We are etemally grateful to all those who have rolled up their sleeves and got dity. given up their spare time, slaved over a hot application form. wn thirteen miles or jumped out of an airplane. We also thank those that have bought and sold lickets, tumed up at our events and danced or got on stage to play music. As a result of this, V￿ are reasonably confident that we will have the building partially open to the public this year. Our Facebook Group 'Friends of Celn Fforest Miners, Institute, has more than one thousand six hundred members and has become a great resource for people to chat about the 'Stute'. share memories, ideas and generally keep up to date with progress. We have recently launched a websile. It is still in its infancy but we think it will grow to be a great place to go for updates and news about our projecl. We aim to use the site to share memories of the Stute, so if you have any stories, please get in touch via cefnfforestminers@ ahoo.com . The website can be found at htt :Ilcefnfforestminersinstitute.walesl Please read on for the formal section of this report Trustees, Annual Report for the period October 2022 to January 2024 Charity name: CEFN FFOREST MINERS, WELFARE HALL Charity registration number: 1191718 OBJECTIVES AND ACTivrriES We aim to make the building a resource for the community. The object of the charity, as stated in our constitution registered with the charity commission is as follows: o further or benelit the residents of Cefn Fforest and surrounding area. without distinction ol sex, sexual orientation. race or of political, religious or other opinions by associating together the said residents and the local authorities. voluntary and olher organisabons in a common effort to advance education and to provide faa"lities in the Inte￿$ts ol social welfare for recreation and leisure time occupation ¥vith the objective ol improving the conditions ol lile for the residents". Furthennore - we aim to 1. Sensitively renovate and maintain The Cefn Florest Miners. Welfare Institute; a building of historical and architectural importan￿. 2. Improve the wellbeing of the people of Celn Fforest and the surrounding area. 3. Adapt the wide variety of spaces within the instttute building to facilitate social, educational, recreational and cultural actiVit￿S and enhance the lifestyles and personal development of members of our community. 4. Be a focal point for the communty that will enhance social cohesion and community spirit. Throughout this process, the Irustees will have regard to the guidance issued by Ihe Charity Commission on public benefit. It is our aim, wherever possible, to ulilise contractors, suppliers and labour from within the local community to achieve our aims, whilst taking into consideration that we need to ensure the resources of the charity are used in the best interests of the community. We are grateful for any contributions made by volunteers and will. when possible, work with relevanl Irainers to provide training opportunities for trainees and apprentices etc. Throughout 2023, volunteers have put in an estimated 5.000 hours physical work on the building, applying for funding, attending meetings and general day to day administration ol the charity. ACHIEVEMENTS AND PERFORMANCE Below is a list of some of the major improvements we have achieved in the last fifteen months. (The list is not exhaustive) Knocking out some of the bricked-up windows in the main hall and installing brand new wooden windows. Installation of electric roller shutters for Ihe new windows to ensure security. Knocking through the bricked-up original entrance to the building and installing new double wooden doors. Installing state of the art heaters in the main hall. Taking up much of the old patio which had been laid to the front of the building on top of the original 'crazy paving.. We aim to reslore Ihe crazy paving in the next few months New steel security door to lear of building. New wrought iron gate to side of building lo restricl unauthorised access to the rear of the building. Demolilion and removal of unslable wall between Ihe cai park and the main building - with the fabrication of a new steel fence {currently awaiting installation) Rewiring and electrical safety work. Plastering and skimming in various parts of the building carried out by a combination of local volunteers and Irainees for Coleg-y-cymoedd. Removal of the old toilets and preparalion for the installation of new toilets. Painting of the Siage area in Ihe main hall. Continuation of the removal of junk and unservi￿ab1e woodwork etc. Repairs to the roof. FINANCIAL REVIEW As of 151h January 2024 the charity has £10.443.28 in the bank. Some of this money is ringfenced for specrfic projects and sorne is for revenue and general use. We have received a grant from The National Lottery People and Places fund. This has not been received as a lump sum, it is drawn on as and when invoices are provided for specific pieces of work. The charity's principal sources of funds in 2023 (including any fundraising) The National Lottery People and Places fund £92,000.00 (for various projects, to be paid as and when we present invoices for various stages of work) Principality communily fund £10.000 to reinstate main entrance and start to develop kitchen for communty cafe Simon Gibson trusl £5.000 towards refurt)ishment of main hall Coalfields Regeneration Trust £7,000 for windows and doors GAVO grant- £1.000 towards plastering main hall Cash 4 U (GAVO) £975 for work to window recesses by a young person being supervised. This has now cornmenced. Welsh Church Fund £4,(K)O for new healing. Unison Cardiff arKI Vale health branch £1,500 to fix donner re leading to stop ingress of water. Christmas Raffle - £600 Fund Raising social events £1,142 Rambo and Beth Sponsored Half Marathon £900 Marina Chacon-Dawson Sponsored Parachute Jump £430 Membership and various donations STRUCTURE, GOVERNANCE AND MANAGEMENT The charty is registered with Ihe Chaiity Commission as a 'Charitable Incorporaled Organisation,. We are govemed by a constitution which was registered with the Charity Commission in October 2tr22. The Constitution can be accessed via the 'about' section of our website. Members of the public may become Members of the Charily by paying an annual £10 fee. This entitles them to attend the AGM and vole on any motions or in any elections. Trustees are elected by the Annual General Meeting (AGM) of the registered Members. Trustees meet on a regular basis to manage the affairs of the charty and ensure it is working towards its objectives. Al Ihe first meeting after each AGM the Trustees elect a Chair, Secretary and Treasurer. REFERENCE AND ADMINISTrATIVE DETAILS Charit name Other name the chari uses Registered charity number Charity's principal address Cefn Fforest Miners. Welfare Hall WA 1191718 Trustee name Ronald Sloate Terence Evan5 lan Thomas Dean Jones ifan Chair Person Secreta Treasurèr Trustee Dates acted thls ear Oclober 2022 - Februa 2024 October 2022 - February 2024 Oclober 2022 - Februa 2024 October 2022 - Februa 2024 ErL4 Amanda Thomas Thomas Williams Tad Davies Patricia Wiltshire David Hawksworth Howard Richards Trustee Trustee Trustee Trustee Trustee Trustee October 2022 - Februa 2024 Oclober 2022 - Februa 2024 October 2022 - Februa 2024 October 2022 - Februa 2024 October 2022 - Februa 2024 October 2022 - Jul 2023 DECLARATIONS The Iruslees declare that they havè approved the trustees. report above. Slgned on behalf ol the charity's truslees Signature(s) Full namds) Terence Evans Ronald Stoat& Posltlon Secreta Chair Date 25° January 2024 ## **AnnualAccounts for the period 01/04/2022 to 31/03/2023** |Recommended categories by activity
**Income**
Donations and legacies
Chartible activities
Other trading activities
Investments
Separate material item of income
Other
**Total**|Unrestricted Restricted Endowment
Total
funds
Funds
Funds
Funds
£
£
£
£
£|Unrestricted Restricted Endowment
Total
funds
Funds
Funds
Funds
£
£
£
£
£|Unrestricted Restricted Endowment
Total
funds
Funds
Funds
Funds
£
£
£
£
£|Unrestricted Restricted Endowment
Total
funds
Funds
Funds
Funds
£
£
£
£
£|Unrestricted Restricted Endowment
Total
funds
Funds
Funds
Funds
£
£
£
£
£| |---|---|---|---|---|---| ||3331|2789||6120|18379| |||||0|| ||753|||753|846| |||||0|| |||||0|| |||||0|| ||4084|2789|0|6873|19225| ## **Expenditure** Raising funds Chartible activities Separate material item of expense Other **Total** ||||0|| |---|---|---|---|---| |6774|1785||8559|11458| ||||0|| |816|||816|864| |7590|1785|0|9375|12322| Net Income/(expenditure) Net gains on investments |-3506|1004|0|-2502|6903| |---|---|---|---|---| |0|0|0|0|0| |||||| |||||| |||||| Net Movement Analysis Donations & Legacies Donations General Grants |3155|||3155|13035| |---|---|---|---|---| ||2785||2785|4834| |Membership
Total
Other trading activities
Christmas raffle
Scrap
Total
Total Income
Expenditure
Expenditure on Charitable Activities
Insurance Chages
Professional Fees
Repairs & Maintenance
Other
Bank Charges
Gas
Electricity
Water
Accountacy
Ground Rent
Commission
Total Expenditure
Balance Sheet
Current Assets
Cash In Bank and in hand
Debtors|180|||180|510| |---|---|---|---|---|---| ||3335|2785|0|6120|18379| ||||||| ||621|||621|845| ||132|||132|| ||753|0|0|753|845| ||4088
2785
0
6873
19224||||| ||5784|||5784|3512| |||||0|7866| ||990|1785||2775|80| ||6774|1785|0|8559|11458| ||||||| ||66|||66|21| ||191|||191|501| ||422|||422|192| ||110|||110|| |||||0|150| ||21|||21|| ||6|||6|| ||816|0|0|816|864| ||7590
1785
0
9375
12322||||| ||4525|||4525|7077| |||||0|100| |Creditors And Accruals
Net Current Assets
Funds of the Charity
Restricted Income Fund
Unrestricted Funds
Fund Names
Legal Fees Grant
R
Replacement Windows Grant
R
GAVO
R
Persimmon
R
GAVO
R
POBL
R
Other
U||||0|| |---|---|---|---|---|---| ||4525|0|0|4525|7177| Ice