ANNUAL REPORTS AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST OCTOBER 2023
PAIN UK CIO
(Charitable Incorporated Organisation)
CHARITY REGISTRATION No: 1191657
Castle View Accounting Ltd New Barn Mudberry Lane Bosham Chichester West Sussex PO18 8TS
PAIN UK CIO
(Charitable Incorporated Organisation)
CONTENTS
| Page 3 | Legal & Administrative Information |
|---|---|
| Page 4 | Trustees' Annual Report |
| Page 5 | Statement of Financial Activities |
| Page 6 | Balance Sheet |
| Pages 7 to 11 | Notes to the Financial Statements |
| Page 12 | Independent Examiner's Report |
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PAIN UK CIO
(Charitable Incorporated Organisation)
LEGAL AND ADMINISTRATIVE INFORMATION
CHARITY NUMBER 1191657 DATE OF REGISTRATION 6th October 2020 START OF FINANCIAL YEAR 1st November 2022 END OF FINANCIAL YEAR 31st October 2023 TRUSTEES AT 31ST OCTOBER 2023 Anthony Chuter Marian Nicholson Jessica Potts Jason Bingham Rebecca Pollard Jo Betterton Oliver Shaw Roland Watson LEGAL STATUS Charitable Incorporated Organisation
GOVERNING INSTRUMENT
CIO - Association Registered 6th October 2020
OBJECTS
a ) To relieve the suffering of people in pain, in particular by bringing together voluntary organisations established for the relief of pain sufferers in a common effort to improve their care, treatment and management. b ) To advance the education of the general public on the causes, effects, treatment and management of pain. c ) To promote social inclusion for the public benefit among people living with pain who may be socially excluded from society, or parts of society, as a result of poor management of their condition and the physical, psychological and social problems that can ensue.
| CORRESPONDENCE ADDRESS | c/o Suite 1, The Old Pig Styes |
|---|---|
| Brighthams Farm | |
| Bines Road | |
| Partridge Green | |
| West Sussex | |
| RH13 8EQ | |
| PRIMARY BANKERS | HSBC Bank Plc |
| 50 Church Road | |
| Burgess Hill | |
| West Sussex | |
| RH15 9AE | |
| INDEPENDENT EXAMINERS | Castle View Accounting Ltd |
| New Barn | |
| Mudberry Lane | |
| Bosham | |
| Chichester | |
| West Sussex | |
| PO18 8TS |
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PAIN UK CIO
(Charitable Incorporated Organisation)
TRUSTEES' ANNUAL REPORT FOR THE YEAR ENDED 31ST OCTOBER 2023
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing Document
The charity is controlled by its governing document, CIO - Association 6th October 2020 and constitutes a Charitable Incorporated Organisation.
Organisational Structure
Trustees are elected at the Annual General Meeting. There are currently eight trustees as stated above.
Risk Management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
CHARITABLE ACTIVITIES
Charitable Activities
During this year the Charity recruited two trustees. One trustee resigned. The UK Lived Experience of Pain Project (UKLEPP) is published in the British Journal of Pain. At the end of the financial year, the charity had 46 charity members and over 1,300 individual members. During the year the Charity organised virtual meetings for its charity members and sent out many events and newsletters for both charity members and individual members. The Charity’s two Facebook pages are very popular, both with researchers seeking volunteers for their ethically approved projects and with individuals sharing pain stories. The Clinical Advisory Board (CAB) and Pain UK Charity Members’ Network (PCMN) were established and now support the charity in key work and creation of resources for those living with pain.
FINANCIAL PERFORMANCE
Fundraising Activities
The charity received donations of £5,805 through Just Giving, Amazon Europe Core, Something Chronic, Giving Comm Ltd, Much Loved to individual donations.
Income and Expenditure and Statement of Assets
The charity had an excess of expenditure over income during the period of -£763. The bank balance as at the 31st October 2023 was £16,903.
Trustees' Responsibilities
The Charities Act 2011 requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the CIO and of the surplus of the CIO for that period. In preparing those financial statements the trustees are required to:
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Select suitable accounting policies and apply them consistently;
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Make judgements and estimates that are reasonable and prudent;
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Observe the methods and principles of the Charity Commission Statement of Recommended Practice (SORP);
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Prepare financial statements on the going concern basis unless it is inappropriate to presume that the CIO will continue in existence;
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State whether applicable accounting standards have been followed, subject to any departures disclosed and explained in the financial statements.
The trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time the financial position of the CIO. They are also responsible for safeguarding the assets of the CIO and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the Trustees on …………………………………………………………………………………………………………………
Signed on their behalf by Trustee ………………………………………………………………………………………………………………
Printed Name:
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PAIN UK CIO
(Charitable Incorporated Organisation)
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST OCTOBER 2023
| Notes INCOMING RESOURCES Incoming Resources from Generated Funds Donations, Grants & Legacies 3a TOTAL INCOMING RESOURCES RESOURCES EXPENDED Costs of Generating Funds Cost of Charitable Activities 4a Governance Costs 4b TOTAL RESOURCES EXPENDED NET INCOMING (OUTGOING) RESOURCES Funds Brought Forward TOTAL FUNDS CARRIED FORWARD |
Unrestricted Restricted TOTAL TOTAL Funds Funds 2022/23 2021/22 £ £ £ £ 5,805 - 5,805 5,488 5,805 - 5,805 5,488 5,419 - 5,419 6,991 1,148 - 1,148 1,075 6,568 - 6,568 8,066 (763) - (763) (2,578) 16,946 - 16,946 19,524 16,183 - 16,183 16,946 |
|---|---|
Movements on all reserves and all recognised gains and losses are shown above. All of the organisation's operations are classed as continuing.
The notes on pages 7 to 11 form part of these financial statements.
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PAIN UK CIO
(Charitable Incorporated Organisation)
BALANCE SHEET
AS AT 31ST OCTOBER 2023
| Note Fixed Assets Tangible Assets 2 Investments 6 Total Fixed Assets Current Assets Debtors & Prepayments 8 Cash at Bank and in Hand 7 Total Current Assets 9 NET CURRENT ASSETS TOTAL ASSETSless current liabilities 10 NET ASSETS Funds of the Charity General Funds Restricted Funds 5 Total Funds Creditors:Long Term Liabilities Creditors:Amounts due within one year |
Unrestricted Restricted Total Total Funds Funds 31-Oct-23 31-Oct-22 £ £ £ £ - - - - - - - - - - - - - - - - 16,903 - 16,903 17,546 16,903 - 16,903 17,546 720 - 720 600 16,183 - 16,183 16,946 16,183 - 16,183 16,946 - - - - 16,183 - 16,183 16,946 16,183 - 16,183 16,946 - - - - 16,183 - 16,183 16,946 |
|---|---|
Approved by the Trustees on …………………………………………………………………………………………………………………
Signed on their behalf by Trustee ………………………………………………………………………………………………………………
Printed Name:
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PAIN UK CIO
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST OCTOBER 2023
1. ACCOUNTING POLICIES
Basis of Preparation & Assessment of Going Concern
Basis of Preparation
The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (SORP 2015) (Second Edition, effective 1st January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) and the Charities Act 2011.
The Charity meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost unless otherwise stated in the relevant accounting policy notes.
Assessment of Going Concern
Preparation of the accounts is on a going concern basis. The trustees consider that there are no material uncertainties about the Charity’s ability to continue as a going concern.
Incoming Resources
Recognition of Incoming Resources
These are included in the Statement of Financial Activities (SOFA) when:
▪ the charity becomes entitled to the resources;
- the trustees are virtually certain they will receive the resources; and
▪ the monetary value can be measured with sufficient reliability
Incoming Resources with Related Expenditure
Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resource and related expenditure are reported gross in the SOFA.
Grants and Donations
Grants and Donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Tax Reclaims on Donations and Gifts
Incoming resources from tax reclaims are included in the SOFA at the same time as the gift to which they relate.
Contractual Income and Performance Related Grants
This is only included in the SOFA once the related goods or services have been delivered.
Gifts in Kind
Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable.
Donated Services and Facilities
These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.
Volunteer Help
The value of any voluntary help received is not included in the accounts.
Investment Income
This is included in the accounts when receivable.
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PAIN UK CIO
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST OCTOBER 2023
1. ACCOUNTING POLICIES (continued)
Expenditure and Liabilities
Liability Recognition
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
Governance Costs
Include costs of the preparation and examination of statutory accounts, the costs of the trustees meetings and cost of any legal advice to trustees on governance or constitutional matters.
Grants with Performance Conditions
Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specified service or output.
Grants Payable without Performance Conditions
These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to a grant which remain in control of the charity.
Investments
Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' best estimate of market value.
Unrestricted funds
These funds can be used for the general objectives of the charity as set out in the trustees report. The movements of the unrestricted funds are given in the Statement of Financial Activities.
Restricted funds
These funds are where the donor has specified a purpose for the donation made. These restrictions often arise as a result of appeals for special offerings for specific purposes.
Designated funds
These funds are funds set aside by the trustees out of unrestricted general funds for particular purposes or projects.
Fixed Assets
Fixed Assets are capitalised if they can be used for more than one year and cost at least £1,500. They are valued at cost or, if gifted, at the value to the charity on receipt.
Depreciation Expense
Depreciation is calculated at a rate to write off the cost of tangible fixed assets over their estimated useful lives. The rates applied are as follows:
Fixtures, Fittings and Equipment
25% - Reducing Balance
2. TANGIBLE FIXED ASSETS
The Charity held no fixed assets during this or the previous financial period.
The annual commitments under non-cancelling operating leases and capital commitments are as follows: 31st October 2023 : None
31st October 2022 : None
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PAIN UK CIO
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST OCTOBER 2023
3. INCOMING RESOURCES
| a) Donations, Grants & Legacies Gifts & Donations |
Unrestricted Restricted TOTAL TOTAL Funds Funds 2022/23 2021/22 £ £ £ £ 5,805 - 5,805 5,488 5,805 - 5,805 5,488 |
|---|---|
4. RESOURCES EXPENDED
| a) Cost of Charitable Activities Administrative Expenses Advertising & Publicity Bank Charges Consultancy Fees Insurance Costs IT Support Costs Licenses & Subscriptions Sundry Expenses Training Costs b) Governance Costs Independent Examiners Fees 9 Legal & Professional Fees |
Unrestricted Restricted TOTAL TOTAL Funds Funds 2022/23 2021/22 £ £ £ £ 1,559 - 1,559 - 511 - 511 - 82 - 82 51 1,800 - 1,800 5,700 343 - 343 - 540 - 540 730 - - - 50 104 - 104 - 480 - 480 460 5,419 - 5,419 6,991 720 - 720 600 428 - 428 475 1,148 - 1,148 1,075 |
|---|---|
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PAIN UK CIO
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST OCTOBER 2023
5. RESTRICTED FUNDS
The CIO held no restricted funds during this or the previous financial period.
6. INVESTMENTS
The CIO held no fixed assets investments during this or the previous financial period.
7. CASH AT BANK AND IN HAND
| Cash at Bank & in Hand | Unrestricted Restricted Total Total Fund Fund 31-Oct-23 31-Oct-22 £ £ £ £ 16,903 - 16,903 17,546 16,903 - 16,903 17,546 |
|---|---|
8. DEBTORS AND PREPAYMENTS
The CIO held no debtors and prepayments during this or the previous financial period.
9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Independent Examiners Fees | Unrestricted Restricted Total Total Fund Fund 31-Oct-23 31-Oct-22 £ £ £ £ 720 - 720 600 720 - 720 600 |
|---|---|
10. CREDITORS: AMOUNTS FALLING DUE IN MORE THAN ONE YEAR
The CIO held no long term liabilities during this or the previous financial period.
11. NET ASSETS BETWEEN FUNDS
| Fixed Asset Investments Net Current Assets Long Term Liabilities |
Unrestricted Restricted Total Total Fund Fund 31-Oct-23 31-Oct-22 £ £ £ £ - - - - 16,183 - 16,183 16,946 - - - - 16,183 - 16,183 16,946 |
|---|---|
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PAIN UK CIO
(Charitable Incorporated Organisation)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST OCTOBER 2023
12. STAFF COSTS AND NUMBERS
The CIO employed no members of staff during this or the previous financial period.
13. TRUSTEES AND OTHER RELATED PARTIES
During the financial year Trustee Ms Jessica Potts received £1,494 in administrative expenses in relation to expenses incurred in furtherance of the Charity's objects. All conflicts of interest have been identified, documented and managed in accordance with the Charity's Governing Document.
During the financial year Ms Nicole Potts (Relation to Trustee Ms Jessica Potts) received £1,800 in consultancy fees in relation to administrative services provided to Pain UK CIO in furtherance of the Charity's objects. All conflicts of interest have been identified, documented and managed in accordance with the Charity's Governing Document.
The only other expenses paid to the Trustees related to reimbursements of expenses incurred in furtherance of the Charity's objects.
No other payments were made to trustees or any persons connected with them during this financial period. No other material transaction took place between the organisation and a trustee or any person connected with them.
14. RISK ASSESSMENT
The Trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks.
15. RESERVES POLICY
The Trustees have considered the level of reserves they wish to retain, appropriate to the CIO's needs. This is based on the CIO's size and the level of financial commitments held. The Trustees aim to ensure the CIO will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The Trustees will endeavour not to set aside funds unnecessarily.
16. PUBLIC BENEFIT
The CIO acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the CIO has achieved this are provided in the Trustees report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the CIO should undertake.
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PAIN UK CIO
(Charitable Incorporated Organisation)
INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS
Report to the trustees/ members of Pain UK CIO on the accounts for the year ended 31st October 2023 set out on pages 5 to 11.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the Charities Act,
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follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
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state whether particular matters have come to my attention
Basis of independent examiner’s statement
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
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which gives me reasonable cause to believe that in any material respect, the requirements:
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to keep accounting records in accordance with section 130 of the Charities Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; or
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Castle View Accounting Ltd New Barn Mudberry Lane Bosham Chichester West Sussex PO18 8TS Date:
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