| Trustees' Annual Report | Trustees' Annual Report | Trustees' Annual Report | Trustees' Annual Report | Trustees' Annual Report | for theperiod | for theperiod | for theperiod | |
|---|---|---|---|---|---|---|---|---|
| From | Period start date | To | Period end date | |||||
| 1 | Sept | 2023 | 31 | August | 2024 |
Section A Reference and administration details
| Charity name Other names charity is known by Registered charity number (if any) Charity's principal address |
One2One Mentoring Network |
One2One Mentoring Network |
|---|---|---|
| 1191628 | ||
| 8 Morris Close | ||
| Buckden, Saint Neots | ||
| Cambridgeshire | ||
| PostcodePE19 5YW |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Susan Ozer | Chair/CEO | |||
| Ruth Amenu | ||||
| Uriana Boye | Treasurer | |||
| Dorcas Owusu-Yianoma | ||||
| Hazel Owusu-Yianoma | ||||
| Samantha Prosser | Secretary | |||
| InyangTakon | ||||
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| 12 13 14 15 16 17 18 19 20 |
||||||
|---|---|---|---|---|---|---|
| Names of the trustees for the charity, if any, (for example, any custodian trustees) |
||||||
| Name | Dates acted if not for whole year | |||||
| Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
|---|---|---|
| Name of chief executive or names of senior staff members (Optional information) | ||
Section B Structure, governance and management
Description of the charity’s trusts
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Type of governing document
- (eg. trust deed, constitution)
[CIO foundational model constitution (last amended on 2/10/2020)]
How the charity is constituted
- (eg. trust, association, company)
[Trust]
Trustee selection methods
- (eg. appointed by, elected by)
[Appointed by the Trustees]
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
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All trustees are given a copy of the charity’s governing document and the Charity Commission’s publication on the role of a trustee and are required to have a clear understanding of One2One Mentoring Network's objects and their roles as trustees of the organisation. Mentoring is provided by a longer-serving trustee to the new trustee.
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the charity’s organisational structure and any wider network with which the charity works;
----- Start of picture text -----
CEO Trustees
Key Partners:
Mentoring Programme Directors:
individuals &
Members Governanc organisations
Pathway & Events & e & Mentors
Mentees Outreach Mentoring Progress
Progress Standards
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To achieve its objects, the Charity’s activities are targeted to the following audiences: The Core Program: People from African and African -Caribbean backgrounds and other Ethnic Minority groups
Associate Membership: People from all other minority ethnic backgrounds and those from non-minority ethnic backgrounds with interest in supporting minority ethnic initiatives
Heritage Parent Academy: Parents and carers from the Black community (but also open to parents and carers from all ethnic background) thereby benefiting those under 18 years of age - Bridge Program: Young Black men (18 25 years) from diverse social backgrounds.
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relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
| One2one Mentoring Network regularly reviews and assesses risks to the organisation. The governance lead, CEO, directors, and trustees are responsible for its risk strategy, including how risks are identified, mitigated and managed. Risks are monitored and subject to an annual review. Any new emerging risks are escalated to the governance lead, CEO and the trustees. The major risks faced by the organisation are presented in the table below: Risk category Content Mitigation Governance risks Inappropriate organisational structure Trustee body and directors lacks relevant skills or commitment Conflicts of interest Lack of confidentiality The Charity was set up in accordance with the Charity Commission for England and Wales Trustees are all qualified professionals skilled to undertake roles with annual review of roles subject to performance 1:1 with CEO for Directors All trustees, key partners and external organisations that collaborate with One2One Mentoring Network are required to declare any conflicts of interest and a record kept All mentors sign a confidentiality agreement. There is a data protection policy in place Operational Poor mentee / Mentoring programme directors (and other programme |
One2one Mentoring Network regularly reviews and assesses risks to the organisation. The governance lead, CEO, directors, and trustees are responsible for its risk strategy, including how risks are identified, mitigated and managed. Risks are monitored and subject to an annual review. Any new emerging risks are escalated to the governance lead, CEO and the trustees. The major risks faced by the organisation are presented in the table below: Risk category Content Mitigation Governance risks Inappropriate organisational structure Trustee body and directors lacks relevant skills or commitment Conflicts of interest Lack of confidentiality The Charity was set up in accordance with the Charity Commission for England and Wales Trustees are all qualified professionals skilled to undertake roles with annual review of roles subject to performance 1:1 with CEO for Directors All trustees, key partners and external organisations that collaborate with One2One Mentoring Network are required to declare any conflicts of interest and a record kept All mentors sign a confidentiality agreement. There is a data protection policy in place Operational Poor mentee / Mentoring programme directors (and other programme |
One2one Mentoring Network regularly reviews and assesses risks to the organisation. The governance lead, CEO, directors, and trustees are responsible for its risk strategy, including how risks are identified, mitigated and managed. Risks are monitored and subject to an annual review. Any new emerging risks are escalated to the governance lead, CEO and the trustees. The major risks faced by the organisation are presented in the table below: Risk category Content Mitigation Governance risks Inappropriate organisational structure Trustee body and directors lacks relevant skills or commitment Conflicts of interest Lack of confidentiality The Charity was set up in accordance with the Charity Commission for England and Wales Trustees are all qualified professionals skilled to undertake roles with annual review of roles subject to performance 1:1 with CEO for Directors All trustees, key partners and external organisations that collaborate with One2One Mentoring Network are required to declare any conflicts of interest and a record kept All mentors sign a confidentiality agreement. There is a data protection policy in place Operational Poor mentee / Mentoring programme directors (and other programme |
|---|---|---|
| Risk category |
Content | Mitigation |
| Governance risks |
Inappropriate organisational structure Trustee body and directors lacks relevant skills or commitment Conflicts of interest Lack of confidentiality |
The Charity was set up in accordance with the Charity Commission for England and Wales Trustees are all qualified professionals skilled to undertake roles with annual review of roles subject to performance 1:1 with CEO for Directors All trustees, key partners and external organisations that collaborate with One2One Mentoring Network are required to declare any conflicts of interest and a record kept All mentors sign a confidentiality agreement. There is a data protection policy in place |
| Operational | Poor mentee / | Mentoring programme directors (and other programme |
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| risks | mentor uptake Recruitment and training/ maintenance of skills Outdated policies Website failure & IT issues |
directors) report to the CEO. Reports are presented to the trustees at quarterly meetings and the trustees will be notified of plans to address any identified issues. An appraisal (including mandatory training) for mentors) is in place. There are regular prescribed periods for reviewing policies, and every policy always states the date when the next review is due. Members are to be informed of any inability to access a website. IT support in place |
|
|---|---|---|---|
| External risks |
poor public perception and loss of reputation |
Website is maintained to a professional standard by an IT professional Mentee and Mentor surveys are undertaken to monitor performance of the organisation and respond to feedback There are also complaints and whistle-blower policies in place. There is a named adult safeguarding lead and an adult safeguarding policy in place There are governance and equality & diversity leads in place |
|
| Compliance with law and regulation |
Acting in breach of trust |
One2One’s operations are in line with the Charity Commission England and Wales The governance lead provides quarterly reports to the Trustee. |
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| Poor knowledge of the legal responsibilities of an employer Poor knowledge of regulatory requirements of particular activities (e.g. fund-raising) |
All essential policies can be found on the member site and easily accessed by all members. Knowledge possessed by the marketing and branding manager regarding fundraising is in line with the Charity Commission’s guidance |
||
|---|---|---|---|
| Financial | Inaccurate or insufficient financial information Inadequate reserves and cash flow, dependency on limited income sources Inadequate investment management policies |
A treasurer (trustee) monitors and records the Charity’s financial position and cash flow and provides regular financial reports to the trustees. A financial report is circulated to the Trustees. All posts in One 2One Mentoring Network are voluntary. One2One subscribes to the European Mentoring and Coaching Council’s global code of ethics on equal opportunities and the Charity Commission’s guidance. There is the potential to raise funds where affiliated organisations would pay for services to be delivered by One2One, which fall outside of One2One’s defined activities. Regular monthly direct debit payments from donors are made to the Charity. |
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There is a fundraising policy and pack is in place
Insufficient insurance cover
The Charity has indemnity cover in place. Annual check by trustees to ensure insurance in place
Section C Objectives and activities
To promote equality and diversity in the workplace of women and men of Afro-Caribbean origin and other minority ethnic communities in England through:
Summary of the objects of the charity set out in its governing document
I. advancing education and raising awareness in equality and diversity and cultivating a sentiment in favour of the same
II. promoting activities to foster understanding between people from diverse backgrounds
III. nurturing talents to increase productivity and to eliminate discrimination on the grounds of race
Summary of the main The following diagrams are: Mentee applies to join network and submits activities undertaken for the i) a flow diagram showing the mentee’s pathway through the core mentoring programme application public benefit in relation to these objects (include within this section the statutory Mentee is interviewed by One2One Mentoring declaration that trustees have
Mentee is interviewed by One2One Mentoring Network
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had regard to the guidance issued by the Charity Commission on public benefit)
----- Start of picture text -----
Mentee and Mentor discuss and sign a formal learning
contract
3 months midpoint review of
Mentoring
6 months endpoint review of
mentoring
END of 6 MONTHS PROGRAM
Option B:
Option A:
Mentee remain in
Exit
Program &
Program discusses terms
of engagement
with One2One
ii) Mentee support/activities during the programme
----- End of picture text -----
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Our community outreach activities are delivered mainly via radio presentations and discussions on topic such as:
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Benefits of mentoring and coaching
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Covid 19 related topics and the impact on Black and ethnic minority communities
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Careers: opportunities, choice, and development
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Financial literacy
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Health and wellness
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Mentoring and supporting parents/carers, including those with children who have additional needs
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme-related investment;
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contribution made by volunteers
Volunteers have been involved in mentoring activities. Volunteers have participated in radio talk shows that benefit ethnic minority communities. Volunteers have been instrumental in supporting mentees transitioning to universities.
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Section D Achievements and Performance
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Summary of the main achievements of the charity during the year
-
The charity has continued to offer informal one-to-one mentoring.
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The Charity continues collaborating with a radio provider, offering talks on various topics that benefit the Black and ethnic minority communities.
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The Charity has supported mentees moving to university from sixth form.
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The Charity has supported a three-week medical student placement at an NHS Trust Hospital
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Section E Financial review
Brief statement of the charity’s policy on reserves
One2One Mentoring Network currently has no reserves available and has no reserves policy
Details of any funds materially in deficit
One2One Mentoring Network donations (August 2023- September 2024)£737. Income from the previous year's end (£1280). Total amount (£2019.75). The Charity’s expenditure ( has a deficit of £1821). This amount includes the still outstanding loan of £2845 that was required to enable the Charity to set up. A fundraising pack is in place to help bring down and pay off the deficit Plan to encourage more donors to set up a regular monthly donation.
Further financial review details (Optional information)
You may choose to include additional information, where relevant, about:
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the charity’s principal sources of funds (including any fundraising);
-
The principal sources of funds from September 2022 to August 2023 included regular monthly direct debit donations from members and key partners.
how expenditure has Website supported the key objectives Zoom licence of the charity; Indemnity EMCC membership ICO
- investment policy and objectives, including any ethical investment policy
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adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
SOzer | Uriana Boye |
|---|---|---|
| SUSAN OZER | URIANA BOYE | |
| CHAIR | Treasurer | |
| 13/09/2024 | 13/09/2024 |
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