Registered Charity Number: 1191621 SHE PRODUCTIONS FINANaAL sfATEMEPtrs Perlod er 31 DECEMBER 2023 Phoenlx Accountancy and Business Consultsncy Limited SHE PRODucfIoNS (Tharity Number 1191621 Contents to the Flnancial Ststements For the period ended 31 December 2023 Page Trustees Annual Rep(rt Independent Examiners, ReFXJrt 11 Receipts and Payments Account 12 ststement of Assets and Liabilities 13 Notes to the Flnanclal Ststements 14 SHE PRODucfIoNS arity Number 1191621 Trustees Annual Rewt For the period ending 31 December 2023 The trUSt￿S pre*nt their ￿port with the financlal statements of the charty for tFE year ending 31 December 2023. Reference and Administrative Details of the Chaiity, its Trustees and Adw"sers Name of cha SHE PRODUCTIONS Chari istration Num 1191621 Princi l Address: 32 NOrW(y￿ Grove Beverfey East Yorkshire HU17 9HS Names of trustees who *rved during the year and SIn￿ the year end up to the signing of this report were as follows: sh￿nagh Rolllson Maisie Reynolds Hannah Smlth-L Gemma Addison Ellzabeth Everingham Katherlne Roberts Appointed 10th December 2019 Apty)inted 10th December 2019 Resigned Wil 2024 Appointed 10th January 2024 Appointed 10th January 2024 Appointed 10th January 2024 VI￿ Chair April 2024 SHE PRODucfIoNS Charity Number 1191621 Trustees Annual Report For the year ending 31 December 2023 Accountant: Rebecca Triffitt, MAAT Practice Accountant Phoenix Accountsncy and Business Consultancy Limited Morley's Cottage Morley's Yard Walkergate Beverley HU17 9BY Bankers: Natwest 60 Market Beverley East Yorkshire HU17 8AA The Co-operative Bank PO Box 250 Skelmersdale WN86 Structure, Governan￿ and Management vernin Document: She Productions is a Charitable Incorporated Organisation (CIO) governed by a foundation model constitution, granted charitsble status by the Charity Commission on 5th Ottober 2020. Recruitment and a ointment of Trustees.. As set out in the constitution, the Chair of the Board is elected by the trustees and presides as Chair at Board meetings of the charity. There is a minimum of 3 to a maximum of 12 trustees elected to the Board at any one time. Any changes to the number of trustees on the board will be approved by the Board of trustees in a Board meeting. Vacancies will be advertised externally and pr05pettive applicants will be invited to interview with the Board. In seletting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. Apart from the first charity trustees, every trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees. SHE PRODucfIoNS Charity Number 1191621 Trustees Annual Report For the year ending 31 December 2023 Tr teeI uction an inin New trustees undergo induttlon tralnlrKJ provided by the other trust￿$ induding the actiwties, aims and objectives of the chaiity, the structure of tfE organisation, and general procedures of the organisation. New trustees are introduced to members of staff and other trustees. They are provided with the Charity Commissions 'Roles and Responsibilities of Trustees,, the Constitution, the latest statutory financial statements, .-..- ..- Annual Report and finanaal rew)rts. New tntstees are also offered to partake in Induction Tralnlng- Roles and ReSpOn￿bIlItIeS. Any additional ￿Ining required by the fWI trLLStees will ￿ identifEd durlng induttion, and may IR requested at any point ty new and existing trustees, where it Is considered useful to thelr role as trustee. anisatronal Structure: The management of the tharity Is delegated to the executive team comprisirKJ of three c artlstlc dlrectors. The ￿￿tionS were occupled during the finanaal year 2023 as follows: Co-Artlstlc Lyrector: Annie Kithnan Co-Artistic Director: Alice Rose Palmer Co-Artistic Director: Jessica Duffield The business of the charity is supervised by the Board of trustees who meet at least four times each year, or more frequently as required. The charity's Business Plan and annual budgets are subject to Board approval. During 2023, the eX￿utIVe team employed a team of freelan￿r5 who worked as faalitators, actors, creatives aThl artists during various projects. Volunteers continued to supported with project research and development, and prop and costume design. Risk Mana ment: The major risks, to which the Charity is exposed, a5 identified by the Trustees, are reviewed, annually, along with all poliaes and prcKedures, ar￿ systems have b￿n established to mitigate those risks. SHE PRODIrnONS Charity Number 1191621 Trustees Annual Report For the year ending 31 December 2023 Objectives and ActsvitRs She Productions, purFX)* as set out in the chaiivs constitution is - TO ADVAN￿ TrIE ARTS FOR PUBLIC BEN￿, TO GIVE WOMEN A VOICE AND TO CREATE THEATRE FOR EVERYONE, TrIROUGH TrIE ART OF DRAMA.. The activities and obpcuves of the charlty C￿ on this purpxjse and are guided by the charivs mission to erKJage, inspire and em￿Wer local Intergenerational audien￿ via three strands of wo￿. She Engages, She Inspir&s and She Empowers: In developing the maSn objectives for the followlro year trE TrL&ees have gI￿n regard to the Charlty Commissic>n guidance on public benefiL Our maln objectives for the followEry year are: Continue tt) WO￿ with established partnets as well as engagiThJ in new ones. Projett for 2024. l. Continue to wod< wlth establlshed partners while engagirrfJ new ones. 2. Further develop the Findlng Your vol￿ project wth East Riding of Yothshire Councll. 3. Continue to deliver H￿A w0￿shopS across mulb'ple sites. 4. Create and tour a new Famity Christmas Musical with East Ridirrfj Libraries. 5. Continue CPD Workshops for East Riding of YO￿hlre Counal Library Staff. 6. Grow the Communlty Theatre Group, Increasing participation and performan opportunities. 7. Integrate new Board members and continue enhandng governan￿ practi￿5. 8. Progress R&D for Wolunteers the Musical. includirKJ additlonal workshops and story collectlon. 9. Explore new ftjnding opportunities to repla￿ the paused NI￿ collaboratlon. 10. Develop a strategy for the companvs 10-year anniversary ￿lebratiOnS in 2025. 11. Flnalise and implement the memorandum of agreement with East Riding Iheatre, transitionlng to associate company and outreath partner status. 12. Further develop the Community Theatre Group, exploring opportunities for integration with East Riding Theat￿ productions. As She Productions enters 2024, the company is well-fM)sitioned to bulld on its suc￿SseS and adapt to new challenges. The pause in the NI￿ collaboration due to funding changes provides an opportunlty to focus on developing other key projects, particularly the new launched community theatre company. SHE PRODUCTIONS arity Number 1191621 Trustees Annual Report For the year ending 31 December 2023 Maln Objecbves for the followrrfJ year ((x)n'd) The ongolng development of "Volunteers the Musi(al' ￿presents an exatlng culmination of the company's decade-long commitment to •ling and communty celebration. Thls •• projett, along wlth the continued growth of exisbry programmes and the integration of new PJ)ard members, sets the stage for a dynamic and ifflpactful year ahead. The formalisation of our. rektionship with.East PidiNJ Theatre through the upcoming memornnduffl of agreement marks a significant milestone in She Productions, journey. This trdnsttion to as￿late company and outreach partner status will open new avenues for collaboration and growth, further ￿MentIng our role in the local arts community. She Productions remains committd to its mission of emtJ)werment through the arts, community engagement, and fostering creativty acro￿ diverse groups. As we approach our 10-year annlversary, we look foMard to celebrating our achievements, strengthening our partnershlps, and setLing ambitious goals for the fubjre. The Comrnunlty Theatre Group, born from our successful Finding Your vol￿ project, exemplifies our d&dicab'on to making theatre accessible and impactful for all members of our community. Achievements and Perf0m￿nCe Revlew of 'vities 2 This report provides an overview of She Pr(Kluttions' slgnificant activitles and outcomes during the period from 1st January 2023, to 31st December 2023. The organisation continued to build on its successes while adapts.ng b) new challenges and OppO￿nItIeS. Successful Projects and Parthorships Throughout 2023, She Productions remained committed to its mission of empowerment and community enrichment. The onJanisation SLKcessfully executed several projects and collaboratlons: l. Flndlng Your vol￿ with East Riding Counci1: This partnership contlnued to empower participants through self*xpression, dt3ma and perfornian￿. 2. Beverley Does Broadway: The musical satire was successfully staged at the East Riding Theatre in Beverfey, entertaining audiences and raisirHJ funds for the charity. 3. Family Chrisbnas Musical - The Three Wise Women: In partnership with East Riding Librarfes, thls new production toured local libraries throughout D￿ernber 2023, celebrating diverse female characters and fostering a love for the arts among younger UdIen￿5. SHE PRODucfIoNS Charity Number 1191621 Trustses Annual Report For the year ending 31 December 2023 Revlew f Attivities 2 4. Voicentre Workthops: Collaboration wlth the Natjonal InitiatNe for Crealive Educatlon (NICE) provided drdma workshops for young ￿fUgees, individuals with English as a cond languagei and those from the Global Majority. While this project will pause in 2024 due to fundingi the company maintsins a strong working relationshlp with NICE for future OPF()rtunities. 5. H￿A Workshops.. Step Up and StsrKI Out and Induction W0￿shopS were dellvered to engineering learners across H￿A ￿ntres, developing confiden￿, communication, and professlonalism in the workpla￿. 6. CPD Workshops for Ubrary Stsff: Delivered workshops to enhan￿ Confiden￿ a explore new con￿pts for the Libraries, Boun￿ and Rhyme sessions. New Initiatives l. Community Theatre Group: Launch￿1 in autumn 2023, thls Initlatlve was bom i)ut of the success of the Finding Your Voice project The community theatre company is open to all local residents, with participants who are learners with the East Riding of Yorkshire Counal's Adult Leamlng and Employability Team recervirNJ free places. The group alms to build Confiden￿ and a Sen￿ of communty, Introdu￿ different theatre skills and techniques, and provide perf0rrnan￿ opportunities. LcK)king ahead, there are plans for the group to be considered for community casts at the East Riding Theatre. This successful launch has allowoj the executive team to focus more time and resources on its development in the coming year, 2. R&D for Volunteers Muslcal: Tr Company Inltiated research and development workshops for a new pr￿lutt10n titled Volunt￿rS the Musical." This project involved collabordting with various charities and communty groups to collect real-life stories from volunteer5. These stories will senie as the tyJilding blocks for the musical, which is pencilled in as She Productlons, 2025 show to commemorate the company's 10-year annlversary, This initiative not only lays the groundwor* for a future productlon but al celebrates the invBluable contributions of volunteers across different sectors, aligning with the company's misslon of communty engagement and empowerment. Board Development l. New Trust￿. Following an in-depth interview process, the Board successfully appointed three new trustees In D￿rnber 2023, strengthening the Board's capaclty and bringing in fresh expertise. 2. Governan￿. The dedicated governan￿ project group continued to M￿t, futher enhanang tharity's governance practi￿. SHE PRODucfioNS Charity Number 1191621 Trustees Annual Report For the year ending 31 December 2023 3. Partnethip Development: Wlth the appolntment of new trustees, the Board has engaged in discussions with the Board of East Riding Theatre. These talks have led to the drafting of a memorandum of agreement to officially trdrsilion She Pr(MJuclions from company in residen￿ to associalE company and outreach partner. This agreement Is set to be signed and finallsed In 2024, marking a significant step In the organisation's growth and partnerships. Financial Review The tharty's Ir￿rne for the period 1st January 2023 to 31st December 2023 was £104,506 (restricted £30,886 & unrestiicted £73,620). Total expenditu￿ amounted to £96,049 (restritted £28,335 & unrestricted £67,714) resulting in a surplus of £8,457 for the year. The charity had unrestricted re*rves of £19,286 at 31st December 2023. Taklng Into account the nature of the charity's income streams, the truSt￿S are of the vlew that reserves at these levels are suffiaenL She Produttions continue to work projett to projett due to a decrease in available funding and the impact of the pandemlc. At thls time the core costs of the tharlty are something the executive team intends to focus on to ensu￿ sustalnabS1ty and consistery. To do this She Productions wlll apply ft)r more long- term fundlng to supp)rt the growth and development of the charitrrward 4,792 24,078 15,621 15,621 12 SHE PRODucfIoNS Charity Number L19162L statement of Assets and Liabilrtles As at 31 December 2023 Notes 2023 2022 Monetary Assets Current Account Petty Cash Totsl Monetary Assets 24,078 15,621 Comprising., Unrestricted Funds Restricted Funds .19,286 15,621_ 078 Credlto Accounlancy 47 747 512 512 These financial staternents were approv￿ by the committee on and sign on its behalf by: L4.9.aLF M Reynolds, Viee airperson The notes on pages 14 trj 16 fomi part of these financial statements. 13 SHE PRODucfIoNS Charity Number 1191621 Notes to the Financial Ststements For the year ended 31 December 2023 Notss Basls of Preparation These accounts have,, been prepared on a receipts and payments (R&P) basis In Ilne wlth charity commission guidance for a charfty of this size. Th15 is the second perfod whlch covers from 1st January 2023 to 31* December 2023. Grants & Donatlons Unre5trtted Restrfcted 2023 2023 Totsl 2023 Unrestrlcted Restrfct 2022 2022 Totsl 2022 East Rlding of yO￿$hIre Councll - Falry PrcKiuctlon HEY Smlle- Communlty Mental Health Grart Natlonal Lottery- The Three Women Grant Postcode Lottery Trust Arts Councll England - The Falry Who Fell Tour Grant Arts Councll England - Plrates Grant HEY Smlle- Plrates Grant Arafest - Plrates Grant Ann Watsons Trust- Mlnl Crltics, Club Grdnt East Riding of Yorkshlre Counal - Arts Grant East Riding of Yorkshlre Coundl - DIFER 240 240 4,560 19,927 4,560 19,927 20,IJOO 20,000 1,500 15,042 10,000 2,545 1,500 15,042 10,000 2,545 1,095 1,671 1,671 1,095 2,250 2,250 20,000 934 30,886 50,886 934 1,095 386 Donatton 3,900 4,286 14 SHE PRODucfioNS arfty Number 1191621 Notss to the Financial Ststements For the period ended 31 December 2023 Total 2023 Totsl 2022 Wages - Employed Wages - Self Employed 3,756 Restricted and Deslgnated Funds Opening Balan Transfers Belween Funds Closlng Balan Recelpts Payments at 01101123 at 31112123 Restn"cted Funds The Three Wise Women Produttlon The Pirate of Christmas Island Do it for East Yorkshire HEY Smile - Communty Theatre ERYC - Q)mmunity Theatre 19,927 (24,178) 2,037 (2,214) 1,671 2.478 (1075) (1,046) (1,236) 204 1,432 3,324 2,250 2,250 A brief description of the restricted and designated funds is shown below: The Three Wise Women 2023 Restricted funding was received from National Lottery (£19,927). The Three Wise Women was seen in librdries, sch(K)Is and dance academies within the East Riding. The Pirate of ChristsMas Island 2022 Restricted funding was received from Arts Council (£1,671), which is the final payment for this productson. Do it for Easy Yorkshire Restritted funding was received from East Riding of Yorkshire Councll, to fvjnd 20 free I hour workshops to support volunteers telling their stories. Community Theatre Restricted funding was received from HEY Smile (£4,560) & ERYC (£2,250) to provide high-quality intergenerational theatr&maklng clas￿S. 15 SHE PRODucfIoNS arity Number 1191621 Notss to the Finanaal Statrments For the period ended 31 December 2023 Taxation SHE l¥cKluction is a registered charity. All the charrt*s income is applled to its charitsble objectives and the as9xiation is therefore exempt under current legislation from most fomis of taxation. The charity Is not VAT registered and all experKliture includes Irr￿0ve￿b1e VAT. Trustee Remunerntion No remuneration directy or I￿lirectlY out of the fvnds of the Charity was paid or payable for the year to any Trustee. The￿ was no reimbursement of Irdvel experses duTing the year. 16