CHARITY COMMISSION FOR ENGLAND AND WALES Trustees. Annual Report for the period From 1" October 2021 Period start date To 30" September 2022 Period end date Charity name: ALL SAINTS (ELTON) A.O.S Charity reglstration number: 1191601 Objectives and Activities SORP reference Para 1.17 Summary of the purposes of the charrty as set out in its goveming document To provide members of the public of all age groups and abilities with the than to participate in the perfomiing arts, by sta la antomimes and musicals. The main activities that took place within All Saint's Emon was creating and performing productions and events for live audiences within the communrty, providing a platfomi for all members to increase their experience and understanding of arts related activities whilst developing their personal, soaal, emotional and intellectual capacty. Increasing engagement from communrty members who enjoy the theatre or vthom are new to the theatre has also been our aim. Productions and events took place in several venues, including, The Met. Bury, Ail Saints House, Bury and St John with St Mark's Hall, Bury. Participating in these productions and events are accessible for all. These productions and events are advertised through many platfoms to raise public interest and awareness. Productions that have taken place have been wrthin the capacity of plays. musicals and cabaret Style perfomiances. All licensing rights for music and plays were obtained Ihrough our regular licencing companies, Music Theatre Intemational and Concord Theatricals UK. Our members age group range from 18 to 75, wrth each member being valued for their commrtment to the Society. We have members who not only partake in perfomiances but who are given opportunities of stage craft such as writing plays. designing and Greating sets, lo designing and creating marketing and publiaty materials. Summary ofthe main actsvities in relation to those purposes for the public benefit, in particular, the activities, projects or serVIS identrfied in the accounts_ Para 1.17 and 1.19
sin September 2022, the Society has created a Youth Society where young members of the community have lessons within the performing arts sector that culminates in end of temi performances and a yeady production in professional venue. This was a direct result of a successfvl implementation of a YoLrth Summer School in August 2022 where young people Yre invrted to attend perfomiing arts workshops for a week which culminated in a presentation to parentslcarers at the end of week, impact being engagement of community within the arts and raising the lrfe opportunities of young people to grow interpersonal skills and increase health and wellbeing. Statement confimiing whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Para 1.18 The trustees have regard to the guidance issued by the Charity Commission on public benefft and rely on grants, donations and income from fees to cover r(s operating costs. The trustees work in accordance with the general committee of the Society to ensure that the level of fees issued are arefully realised to provide accessibility of participation for all including those from a low-income bathground. The fees that are requested are still under the threshold of what other Amateur Theatre Companies request in the area (research undertaken by trustees and committee 2021 and 2022) and are inclusive of all particulars being undertaken wtthin a given activrty, for example, costings of costumes, hire of venue, insurance and theatrical requirements are all within the costings of the fees, ti is important to note that these are made fully explictt to our memberslnew meMrS pnor to their joining, we have a robust payment systems that allows for drfferent methods of approach for payment of fees on an individual need basis.
Achievements and Perfomiance SORP referen The main achievements of the Charity have bn to provide community members with an opportunity to partake in perfomiing arts related events to live audieTrs throughout the borough of Bury. We have achieved our goal of increasing participation through increasing the opportunities that we have provided for our members. for example, we have moved from one musical production on a yeady basis to three productions a year. Two of these productions take shape of a play, which provides a different platfomi of approach within the performing arts sector. Wrthin the play section we have strived to provide opportunities for those who have interests in the medium of acting through script and text This has given members of the community an increased opportunty to upskill themselves through the engagement of genre, style and language. It has also given the communty an opportunty to view theatre work Ihat is accessible to them within their area of residence. therefore reducing their travel time and expendtlure. We have also increased our awareness and uptake of those wishing to take a non- performan related role by providing opportunrties for backstage, wardrobe, sound, lighting and set design. Through increased participation in all areas of our productions and events we have found that our members continue to feel valued at the opportunities we provide. With an increase in participation a noticeable increase has taken shape with the awareness and attendance of our productions and events. Performing in a professional setting. The Met Bury has had a significant benefrt on our members understanding of context and content regarding production and has also gained credence from members of our communty in respect of our members commrtment and contribution to our productions. In December 2021, we held our annual Christmas cOnrt at All Saints House, over a duration of two evenings, our members sang and act through various festive songs and plays. One of our members was given an opportunity to showcase their writing talents during this conrt. which was well received, on both evenings and an audien Capacity of 40. they were sold out to our guest from the local communit Summary ofthe main achievèrnents of the charity, identifying the differen the charity's work has made to the ClrcurnstanS of its beneficiaries and any WKler beneffts to society as a whole. Para 1.20
In the month of July 2022, staged our musical production of My Fair Lady (a COVED production that had originally been in pla to perfomi in 2020). This was perfomied at The Met, Bury. With a capacrty of around 250 seats per evening we sold on average around 44 /0 of tickets per evening. During the period ofAugust to October 2022 we perfomied tsvo plays, Last Tango and Last Panto in Little Grimley. Working in line with our govemance document we actively sort a new director from our memberslcommunty to have an opportunity of directing theatre for the communrty. This being a success with average ticket sales each evening being 500A and above of an 100 audien apacity, this was performed at st John with St Mark's Hall, Bury, a community partnership that we have grown Sin July 2021. sin Sepiember 2022, the Society and the Charity has set up a Youth Society where young members of the community can partake in performing arts relaled workshops that will culminate in mini end of temi performance and yearly productions. Each member will be laught performing arts related slES by active and ttsined members of the industry. risk checks inclusive of DBS and Insuran are all covered at the time of signed contractual agreement wtth the SocEty and Facilttator. Facilitators are paid on a freelan basis., this is rtemised within their contractual agreement. The aim that young members of the Youth group will perform at the Society's Annual Christmas Perforrnan, with an objective of increasing young people's confidence but also increasing new community audien members which thefOre would generate interest from parentslcarers regarding the adult society. The young perfomiers will work towards a perfomiance at The Met, a professional venue, with perfomiances of musicals, Annie and Jungle Book. The impact of this would increase our young members Confiden and furthermore increase their knowledge and understanding the theatre craft and skills needed to perfom in a rofessional venue to a live audience.
Financlal Revlew Review of the charlty's financial posrtion at the erKI of the riod statement explaining the policy for holding reserves stating why they are held Para 1.21 The financral positton of the Charity is £20,089, an increase from £14,501 the revious ear. A reseNe ts being held by the Charity which is intended for use in purchasing their own buiSding. namely All Saints House. Orrell Street, Bury. This is money that has been put aside, with the wew to rt not being used for da toda ex nses. £14000 Not Applicable Para 1.22 Amount of reseNes held Reasons for holding zéro reseNes Details of fund materially in deficÉt Explanation of any UnrtaIntieS about the charity Continuing as a going conrn Para 1.22 Para 1.22 Para 1.24 Not Applicable Para 1.23 Not Applicable
Structure, Governance and Management Descnption of charity's trusts.. Al Saint's Eon Theatre Company is a amateur theatre company that provides opportunities for the community to take part in productions and events that are presented to audiences throughout the Bury area. The Theatre Company is a charity registered with the Charity Commission. Trustees and members of the general commrttee along with their communty members pay a yearly membership that contributes towards expenditure of productions and events. The Society has three officials that act in awordance wrth the constitution of the Society. The three officials are Chair, Secretary and Treasurer. The three officials are responsible for the operational aspect of the Society Ftself and oversee all areas wrthin the Society that are then scaffolded down to the general committee. The officials and general committee hold meetings a monthly basis with minutes distributed timel and actioned u on. The goveming document is line with and set out b the Chari Commission. The society holds their own constitution that is an unincorporated association. The constitution of the society is reviewed on yearly basis and ratified by members of the Trustees and eneral committee. The tharity consists of three Trustee's that oversee the operational aspeds of the Souety. The three trustees are also members of the general commrttee of the Society. Trustees and general committee are in office on a fv40-yearly basis. Trustees and general committee can be elected through the Society's Annual General Meeting. Those elected as Trustees and general commtttee are invited to monthly meetings, those that reside as Trustees are given training that infomis them of the particulars and requirements as a trustee through documentation and sources rovided b the Cha Commission. Type of governing document Para 1.25 How is the charFty constituted? (e.g unincorporated Para 1.25 Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body enttlled to appoint one or more trustees Para 1.25
Reference and Administrative details Charit name Other name the chari uses Re istered Gharit nuMIr Charity's principal address All Saints Elton A.O.S All Saints Eon Theatre Com 1191601 869 BURNLEY ROAD, BURY. BL9 5JY an
Names of the ¢harity trustees who manage the charity Trustee name Office (if any) Dates acted if not for whole year 2rKJ October 2020 2" October 2020 2tKJ October 2020 Name of person lor body) entitled to appoint trustse ifan Andrew Milthorpe Abbie Heywood Laura Thompson 10 12 13 14 15 16 17 18 19 20
Declarations The trustees declare that they have approved the trustees. report above. Signed on behalf of the charity's trustees Signature(s) 916 klLLllu ya- AF4'oL& MLTHbAJt- CHlIrt tr- TLvJr&es . Full name(s) Position (eg Secretary, Chair. etc} fJoL) T£LiJf6é Date
ACCOUNTS OF THE ALL SAINTS ELTON THEATRE COMPANY
| 2021 2022 GENERAL ACCOUNT £ £ MEMBERSHIP SUBS 685.00 1280.00 GRANTS 2022.50 200.00 DONATIONS 14125.00 7100.00 HOUSE RENTAL 1365.00 1860.00 FUND RAISING 625.87 356.40 YOUTH GROUP 0.00 5077.00 OTHER INCOME 0.00 99.40 INTEREST 0.21 5.70 TOTAL INCOME 18823.58 15978.50 UTILITIES 495.18 1050.40 INSURANCE 729.89 797.32 FIRE EXTINGUISHER MAINTENANCE 108.36 104.01 NEW WINDOWS 3336.00 0.00 CENTRAL HEATING BOILER 5400.00 110.00 FENCE/STEPS/HANDRAIL etc 418.66 0.00 HOUSE IMPROVEMENTS 1019.85 2324.20 MIRRORS 0.00 1285.00 YOUTH GROUP 0.00 1186.26 OTHER COSTS 38.09 242.85 NODA SUBSCRIPTION 72.00 72.00 TOTAL EXPENDITURE 11618.03 7172.04 SURPLUS £7,205.55 £8,806.46 2021 2022 SHOW ACCOUNT £ £ TICKET SALES 912.75 9820.80 REFRESHMENT SALES Net 92.34 102.00 RAFFLE PROCEEDS 149.00 656.00 PROGRAMME INCOME Net 53.70 -8.80 SHOW CAST SUBS 0.00 811.00 SALE OF PROPS/SCENERY 440.00 700.00 TOTAL INCOME 1647.79 12081.00 THEATRE HIRE 675.00 0.00 ROYALTIES,SCORES & LIBS 500.00 0.00 SCENERY 1120.00 0.00 TRANSFER TO 2021/22 My Fair Lady -2295.00 0.00 THEATRE HIRE 300.00 3251.58 LICENCES/ROYALTIES/SCRIPTS 340.89 2644.54 PUBLICITY 93.40 121.60 COSTUMES/PROPS/GRATUITIES 20.00 1790.00 SCENERY, SOUND & LIGHTING 43.47 4209.39 MUSIC 22.76 383.24 PRODUCTION/MUSICAL DIRECTOR 0.00 2900.00 TOTAL EXPENDITURE 820.52 15300.35 SURPLUS/DEFICIT £827.27 -£3,219.35 |
2021 2022 BALANCE SHEET at September 30th 2022 £ £ ACCUMULATED FUND OPENING BALANCE Surplus 6468.60 14501.42 SHOW Surplus/Deficit 827.27 -3219.35 GENERAL ACCOUNT Surplus 7205.55 4915.72 YOUTH GROUP Surplus 0.00 3890.74 Balance at September 30th 14501.42 20088.53 REPRESENTED BY:- BUILDING PURCHASE ACCOUNT 6000.14 14000.00 CURRENT ACCOUNT 4803.29 6006.62 COMMUNITY ACCOUNT 1275.75 100.00 CASH IN HAND 127.24 452.37 PREPAYMENTS My Fair Lady 2295.00 0.00 ACCRUALS Little Grimley 0.00 -470.46 Balance at September 30th 14501.42 20088.53 Notes: 2021 Show Income and Costs relate to Abigails Party 2022 Show Income and Costs relate to the Xmas Concert, My Fair Lady and Little Grimley Prepared by Bryan Crowley (Treasurer) Reviewed by David Hoyle Dated: 28-Mar-23 |
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REPORT TO THE TRUSTEES OF ALL SAINTS ELTON THEATRE COMPANY
In accordance with the requirements of the Charities Commission, I have reviewed the accounts of the All Saints Elton Theatre Company the year ended 30th September 2022 from the accounting records and from the information and explanations given to me.
It is the duty of the Trustees of All Saints Elton Theatre Company to ensure adequate accounting records are kept, and to prepare accounts that provide a true and fair view of the assets, liabilities financial position and result for the accounting year.
Whilst I have not carried out an audit of All Saints Elton Theatre Company, from my review these accounts appear to have been prepared in accordance with the accounting records of the society.
David Hoyle
28 March 2023