**Trustees' Annual Report & Financial Statements for the Period 1[st] April 2022 – 31[st] March 2023** ## Table of Contents ## **Reference & Administration Details** ## **Charity Details** ## **Structure, Governance & Management** Names of the Charity Trustees who manage the charity Type of Governing Document: How the Charity is Constituted Trustee Selection Methods How New Trustees are Inducted and Trained: ## **Objects, Activities, Achievements & Performance** Statutory Declaration on Public Benefit Activities, Achievements and Performance ## **Financial Review** Statement of the Charity's Policy on Reserves State of the Charity’s Finances Opening Balances Income and Credits Outgoings and Expenses Financial Totals / Summary Particulars of Any Outstanding Guarantee Given by the Charity Particulars of Any Outstanding Debt ## **Declaration** ## **Reference & Administration Details** **Charity Details:** Name(s): **Bluesky Retreat** Number: **1191587** Address: **8 Leonard Cheshire close, Amesbury, Wiltshire, SP4 7RN** ## **Names of the Charity Trustees who manage the charity** Natalie Brannon Founder and Chair of Trustees Samantha Buchanan Co-Founder and Trustee Katie Hughes Trustee and head of Fundraising Lee Newnham Trustee and Treasurer All trustees manage the governance and finances until further Trustees are appointed. ## **Structure, Governance & Management** ## **Type of Governing Document:** Constitution. ## **How the Charity is Constituted:** Charitable Incorporated Organisation, Foundation. ## **Trustee Selection Methods:** (1) Apart from the first charity trustees, every trustee must be appointed for a term of 3 years by a resolution passed at a properly convened meeting of the charity trustees. (2) In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. ## **How New Trustees are Inducted and Trained:** The charity trustees will make available to each new charity trustee, on or before his or her first appointment: (a) a copy of the current version of the constitution. (b) a copy of the CIO’s latest Trustees’ Annual Report and statement of accounts and (c) a copy of the Charity Commission CC3 ‘ _**The essential trustee: what you need to do and what you need to know’**_ . ## **Objects** The objects of the CIO are To assist in the relief, care and rehabilitation of families in the UK that are bereaved following the death of a child including (without limitation) by providing or assisting in the provision of: (a) a residential retreat; or (b) counselling and support for members of such families who are suffering mental or physical sickness resulting from bereavement or loss. ## **Statutory Declaration on Public Benefit** The trustees declare that they have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission in exercising their powers or duties. ## **Activities, Achievements & Performance** The Financial year of 2022-2023, the Charity has taken a slight step back in terms of ‘active’ fund raising events, to focus more on longer term goals, planning, 5 year plan, grant applications and generally the future direction of Bluesky. We have still carried out some smaller fund raising events, as well as the Murder Mystery evening, which was a great success. That being said, the accounts has still seen a amazing increase in funds coming from the regular donations via Paypal, just giving, raffle ticket sales, as well as some larger payments from Arnold Clark donation, Amesbury Chamber of Trade and Commerce and also a successful Blue token grant from Tescos. Outgoings for the year have also been fairly minimal and mostly have seen our regular ‘overheads’ going out. The larger outgoings have been towards purchasing a significant amount of camping equipment (which subsequently has been sold on and funds recouped), the venue hire for the Murder Mystery Night, and towards raffle prizes. ## **Financial Review** ## **Statement of the Charity's Policy on Reserves** The charity has two bank accounts, one for restricted funds and the other for expenses if needed. The charity’s policy on reserves is to hold sufficient resources to continue to make all business payments for 12 months, we aim to keep a balance of at least £3000 in the unrestricted account. The charity has minimal outgoings (operating overheads) for 2022/2023 as per previous years. Once the charity has secured land for the retreat, we will expect a significant increase in outgoings. Most outgoings this year have been for equipment and supplies to aid the charity in achieving its goal, costs/overheads in relation to fund raising events, as well as the normal annual administrative outgoings. Until we do have our site for the Retreat, the charity will be concentrating on fundraising and providing support groups for bereaved parents. ## **State of the Charity’s Finances** ## **Opening Balances** The opening balances as at 1[st] April 2022 were as follows: Cash Plus (unrestricted funds) – **£8752.14** Unity Trust Bank (restricted funds) - **£9899.47** Total Funds - **£18,651.61** ## **Income and Credits** The total inflow into the bank accounts was £17,618.04, which includes a figure of £2803.86 for the sale of some camping equipment which was no longer required. This financial year has been very successful in raising funds. A total of £14,814.18 has been raised via a number of sources, including ticket/raffle sales, a Murder Mystery evening, a Grant from Tescos, as well as funds from Amesbury Chamber of Trade and Arnold Clark donation. ## **Outgoings and Expenses.** The total amount of expenses for the year total £4642.59. This was made up of normal administrative expenses, purchase of equipment, overheads/costs of running charity events, as well as bank charges and Website renewal fees. As previously mentioned, our outgoings are expected to stay relatively low until we have purchased some land. ## **Financial Totals / Summary** Opening Balance/Total = **£18,651.61** Closing Balance/Total = **£31,627.06** TOTAL PROFIT/LOSS for 2022/2023 **= £12,975.45** The total income for the year (including sale of equipment) was £17618.04. The total expenses/outgoings was £4642.59. This gave a total Profit/Loss for the year of **£12,975.45** . This takes the charity closing balance to **£31,627.06** across the 2 bank accounts. Cash Plus (unrestricted funds) – £18427.88 Unity Trust Bank (restricted funds) - £13,199.18 Total Funds as of £31,627.06 ## **Particulars of Any Outstanding Guarantee Given by the Charity** The Trustees declare that the charity has given no guarantee where potential liability is outstanding at the date of the statement of assets & liabilities. ## **Particulars of Any Outstanding Debt** The Trustees declare that the charity has no outstanding debts which are secured by an express charge on any of the assets of the charity at the date of the statement of assets & liabilities. ## **Declaration** The Trustees declare that they have approved the above report and authorised that it be signed on their behalf. Full Name: Lee Newnham Position: Treasurer Date: 24/01/2024 Signature: Blue5k¥ Retreot Incorne Teport April 22- March 23 ￿l￿sKY ftÉTAEAT 17 ¢LJ41 EL(VJPJ CLlllJa ILOIFF 141 IL15t ÈtaA¢ J•L L7IU5 1]6171 54 ij •1 *J JNr• njv EL•?JO Jp 145 JITV IIIPJ