Trustees’ Annual Report for the period
From (Period start date): 18/03/2024 To (Period end date): 17/03/2025
Charity name: Grace Children’s Ministry International
Charity registration number: 1191573
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The prevention or relief of poverty for orphaned or abandoned children in India by providing financial grants and the provision of items to the individuals in need. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
We seek donations from the general public in order to purchase resources for our local partners in India who care for orphans. (General Charitable Purposes, Disability The Prevention Or Relief Of Poverty) |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees confirm that they have had due regard to the guidance issued by the Charity Commission on public benefit when carrying out their duties and in shaping the charity’s aims and activities. |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Our local partners supported between 80 and 100 children by providing safe shelter, regular hot meals and snacks, essential medical supplies and basic treatments. In addition, the children received education support and took part in structured learning activities delivered by trained volunteers. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | The charity met its key objectives for the year by providing consistent support to vulnerable children and widows through our local partners. Between 80 and 100 children received safe shelter, daily nutritious meals, basic medical care, and structured educational activities. In addition, widows and vulnerable families were supported with regular food parcels and essential supplies. These achievements demonstrate clear progress against our objectives to relieve poverty, improve wellbeing, and enhance educational opportunities for disadvantaged communities. |
| Performance of fundraising activities against objectives set |
Para 1.41 | While fundraising activities met the minimum objectives set for the year, the charity continued to operate under significant financial pressure. Demand for support from our partners in India increased, requiring us to stretch our resources further than anticipated. The trustees recognise the need to strengthen fundraising efforts in the coming year to meet growing needs. |
| Investment performance against objectives |
Para 1.41 | The charity does not hold any investments. Funds are retained in standard bank accounts to ensure liquidity before being transferred to our partners for programme delivery. As a result, there is no investment portfolio to assess |
| Other | N/A |
|
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | During the reporting period, the charity received £14,293 from various donors across the world. These contributions formed the entirety of the charity’s income for the year. All funds were fully utilised in India to support the charity’s mission activities, ensuring that every donation directly contributed to programme delivery on the ground. Expenditure was focused on advancing the charity’s objectives, with no funds retained as surplus. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | At the end of the reporting period, the charity held no unrestricted reserves. This is because all income received (£14,293) was applied directly to charitable activities delivered in India during the year, in line with donor expectations and the charity’s mission. |
| Amount of reserves held | Para 1.22 | £0 |
| Reasons for holding zero reserves |
Para 1.22 | Lack of finances prevent the charity holding reserves. |
| Details of fund materially in deficit |
Para 1.24 | The charity had no funds in deficit at the end of the reporting period. All funds were fully applied to charitable activities, and no restricted or unrestricted fund showed a negative balance. |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Based on current income levels, planned activities, and the absence of any significant liabilities, the trustees consider that there are no material uncertainties that cast significant doubt on the charity’s ability to continue as a going concern. |
Structure, Governance and Management
| Description of charity’s trusts: |
N/A | |
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Charitable Incorporated Organisation (CIO) Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are appointed in accordance with the provisions of the CIO constitution. Trustees are elected by the members at the Annual General Meeting, and may also be appointed by the existing trustee board to fill casual vacancies or to bring in additional skills when required. No external body or individual has the right to appoint trustees. |
Reference and Administrative details
| Charity name | Grace Children’s Ministry International |
|---|---|
Other name the charity uses |
N/A |
| Registered charity number | 1191573 |
Charity’s principal address |
62 Newcastle Avenue COLCHESTER CO3 9XL |
Names of the charity trustees who manage the charity
| 1 2 3 4 |
Trustee name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| B. Coates | Chair | 2020-present |
|
| B. Boateng | Trustee | 2020-present | |
| Y. Wong | Trustee | 2020-present | |
| K. Baker | Trustee | 2020-present | |
– Corporate trustees names of the directors at the date the report was approved
Director name N/A
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| N/A | N/A |
|
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
N/A |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
N/A |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
N/A |
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|---|
| Type of adviser Name Address |
|||
| N/A | |||
| Name of chief executive or names of senior staff members (Optional information) | |||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
N/A
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Ben Coates
Position (eg Secretary, Chair Chair, etc)
Date 6th Jan 2026