## **Trustees' Annual Report for the period**
||Period start date|Period start date|||Period end date|Period end date||
|---|---|---|---|---|---|---|---|
||1|April|2022||31|March|2023|
|**From **||||**To**||||
## Section A Reference and administration details
**Charity name** Somali Health Exchange **Other names charity is known by** SHE **Registered charity number (if any)** 1191571
**Charity's principal address** (Correspondence address) ISRAAC centre, Vestry Hall, 54 Cemetery Road, Sheffield, **Postcode** S11 8FP
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Amina Ibrahim||||
||Amal Saleh||||
||Asha Abdillahi||||
||Sawsan Abdillahi||||
||||||
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
**TAR**
March **2012**
1
**Section B Structure, governance and management**
## **Description of the charity’s trusts**
How the charity is constituted
Charitable Incorporated Organisation (CIO)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees.
- the charity’s organisational structure and any wider network with which the charity works.
- relationship with any related parties.
We continue to focus on building the charity’s foundations. Trustees are volunteers who are committed to delivering on the charity’s aims of building capacity through knowledge exchange.
Although the charity benefits from the support of a pool of volunteers, it relies on the Chair and Trustees for core planning, project delivery and governance. Trustees have begun to consider how best to share project delivery responsibilities.
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
In summary they are to:
- Increase capability of healthcare in Somaliland: Knowledge share, on the job development and exchange of ideas
- Raise funds for equipment and consumables.
- Create sustainable opportunities for young Somaliland Healthcare Professionals (HCPs).
**Summary of the objects of the charity set out in its governing document**
The charity aims to develop and improve the capability of healthcare in Somaliland via in-country travel to carry out the following activities:
- Face to face training sessions for healthcare workers in hospitals and medical & nursing students in universities
- Workshops for HCPs providing training for ‘soft skills’ such as communication and teamwork.
- Train the trainer programmes for nominated Champions to ensure the training that is provided is embedded and sustained.
**TAR**
March **2012**
2
Over the year **1 April 2022-31 March 2023** , our activities have focused on recruiting and re-engaging volunteers for the next in country knowledge exchange. The planning, review and monitoring stages are critical for the safe delivery of our objectives. We deferred a planned trip twice due to regional instability. **Engaging volunteers** The majority of the charity’s volunteers are healthcare professionals who are employed by the NHS. They have full careers and individual commitments. Despite this we have seen continued interest and engagement from potential volunteers. We have held several informal in-person and virtual meetings with trustees and previous volunteers to understand motivations, explain our methodology and outline plans. A core component of delivering our work is ensuring we have aligned values, mutual respect and trust. This is important for the volunteer group’s work as a team and when engaging in-country stakeholders and partners. **Summary of the main activities undertaken Assessing mutual contributions for the public benefit** We take time to understand each volunteer’s skills, specialism/specialist interest, **in relation to these** the contributions they can make and the buddy system we can employ both **objects (include** ahead of time and in-country. Whilst we have a broad base of clinical and **within this section the** professional expertise. Each volunteer is at a different point in their professional **statutory declaration** development journey. We make every effort to support them to refine and/or **that trustees have had** develop new skills through planning or leading a session, supporting colleagues in **regard to the** training delivery, as they are sourcing technical equipment/teaching materials. For **guidance issued by** this reason, each trip has had a slightly different clinical and professional skills **the Charity** base. **Commission on public benefit) Planned visits and safeguarding measures.** Safe and reliable travel was carefully monitored throughout the reporting period _(see Section F)._ We also took care to ensure feasibility of any trip in light of this. For these reasons our next visit was earmarked for September 2022 and then deferred and intended to take place in March 2023 This was paused due to regional instability. **Collection of consumables** The charity gathered and consolidated several groups of donated goods and consumables to be used in hospitals locally. These items were held ready to be shipped to coincide with the team’s arrival. This allows us to safely divide up and repackage goods for distribution at each location and avoid further onward distribution costs.
Trustees also held Trustee meeting during the period. Trustees carefully monitored the in-country public health reports throughout this period. A number of outbreaks of concern were reported. Safe and reliable travel options were carefully monitored throughout _(see Section F)_
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
**TAR**
March **2012**
3
- policy on grantmaking.
- policy programme related investment.
- contribution made by volunteers.
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
**Recruitment and engagement of volunteers** Through our activities see _(Section c)_ we have a pool of 8 volunteers with relevant experience, skills mix and scope to support our objectives. This pool supplements our existing volunteer pool who donated their time and clinical/project management/comms expertise in Trip 1 (2018) and Trip 2 (2020).
We held in-person and online planning meetings (August 2022, October 2022, March 2023) to agree scope of the trip, training content, partner sites and logistics with volunteers as well as discuss relevant security updates. Onboarding volunteers is a significant responsibility and requires due care.
**Engagement with local partners – online and in person** Trustees met with Dr Edna Adan (March 2023) and engaged other partners to discuss planned trip, priority areas for training to ensure work is aligned with local needs and availability. We also gathered information on institutional changes within partner hospitals/institutions and worked on establishing the new links.
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
The charity has limited overheads (see correspondence address costs); core costs relate to in-country training delivery. We monitor base funds to ensure feasibility.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising).
- how expenditure has supported the key objectives of the charity.
- investment policy and objectives including any ethical investment policy adopted.
Our charity is funded by individuals through our public donation platform page. These funds enable us to carry out our in-country training. There was minimal expenditure this financial year as the planned in country training was deferred due to regional instability.
The charity has struggled to open a bank account to receive its charitable donations and make appropriate expenditure. The reason being that we deliver training and make local payments in Somaliland (for hotels, transport, food). Somaliland is a self-declared republic of Somalia and due to financial regulations placed in Somalia there is a challenge to our operations.
We have explored several UK banks many of whom had greater delays with
**TAR**
March **2012**
4
registration/accepting new accounts post COVID-19. Trustees continue to explore all available options.
## **Section F Other optional information**
Monitoring the social/political/economic landscape to allow safe international travel:
- 25 September 2022, Somaliland postpones presidential election until next year (Source: https://www.reuters.com/world/africa/somaliland-says-planned-presidential-poll-not-viablepostpones-next-year-2022-09-24/)
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees**
**Signature(s)**
> **Full name(s)** Amal Saleh
**Position (e.g., Secretary, Chair,** Trustee **etc)**
**Date** 22-March-2024
**TAR**
March **2012**
5
||**Somali Health Exchange**
|**Somali Health Exchange**
|**Somali Health Exchange**
|**No (if any)**||
|---|---|---|---|---|---|
||**For the period**
**from**|Period start date
**1-Apr-22**|**To**|Period end date
**31-Mar-23**||
|||||||
|**Section A Income and Expenditure**||||||
|**A1 Income**
Donations 01 April 2022 to 31 March 2023
**362**
Interest 01 April 2022 to 31 March 2023
**4**
**366**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 366**
**A3 Expenditure**
**-**
**-**
**-**
**_Sub total_ -**
n/a
**-**
**-**
**_Sub total_ -**
**_Total payments_ -**
**_Net of receipts/(payments)_ 366**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**2,008**
**_Cash funds this year end_ 2,374**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases,(see table)**||**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**362**
**4**
**366**
**-**
**-**
**-**
**366**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**366**
**-**
**2,008**
**2,374**|**Last year**
**to the nearest £**|
||||**-**
**-**
**-**|**362**||
|||||**4**|**-**|
|||||**366**|**-**|
|||||||
||||**-**
**-**
**-**|**-**||
|||||**-**|**-**|
|||||**-**|**-**|
||||**-**|**366**|**-**|
|||||||
||||**-**
**-**
**-**
**-**|**-**|**-**|
|||||**-**|**-**|
|||||**-**|**-**|
|||||**-**|**-**|
|||||||
||||**-**
**-**
**-**|**-**||
|||||**-**||
|||||**-**|**-**|
|||||||
||||**-**|**-**|**-**|
|||||||
|||**-**|**-**
**-**
**-**
**-**|**366**|**-**|
|||**-**||**-**|**-**|
|||**-**||**2,008**|**-**|
|||**-**||**2,374**|**-**|
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
n/a
**Details**
n/a
**Details**
n/a
**Details**
n/a
**Details**
n/a
Signature
A. Saleh
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Amal Saleh
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**to nearest £**
**Endowment**
**funds**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
||||Date of
approval|
||A. Saleh|Amal Saleh|22-Mar-24|
|||||