JACOBS WELL VILLAGE HALL
Unaudited Accounts and Annual Report
30[th] JUNE 2025
Registered Charity Number: 1191558
POWER IN NUMBERS LIMITED Chartered Certified Accountants 3 Kitsmead Lane, Longcross, Surrey, KT16 0EF
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JACOBS WELL VILLAGE HALL
CONTENTS
| Administrative Details Trustees Report Independent Examiner's Report Statement of Financial Activities Balance Sheet Notes to the Accounts |
Page 2 3-4 5 6 7 8-9 |
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JACOBS WELL VILLAGE HALL
Address
Jacobs Well Road
Jacobs Well Guildford Surrey GU4 7PD
Charity Registration Number
1191558
Bankers
Metro Bank
Independent Examiners
Power In Numbers Limited Chartered Certified Accountants 3 Kitsmead Lane Longcross Surrey KT16 0EF
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JACOBS WELL VILLAGE HALL
REPORT OF THE TRUSTEES
The Trustees present their report and accounts for the year 30[th] June 2025.
The objectives are to be a centre for the benefit of the inhabitants of Jacobs Well and the neighbourhood thereof.
Trustees
Throughout the year ended 30[th] June 2025 and to the date of this report (unless otherwise stated) the following acted as Trustees:
David Capon Robert Clark Jeffery Dubery
Trustees are appointed by the existing trustees or at the Annual General Meeting.
Mission and Governance
The Trust continues its primary mission to serve the residents of Jacobs Well and the surrounding communities by maintaining the Village Hall. Our core focus remains the effective management of the facility, providing a vital venue for community organisations to gather and socialise. The Trustees ensure that the hall’s operations are financially sustainable, allowing for the continued maintenance of the building's fabric.
The Trustees have continued to meet regularly throughout the year, supplemented by frequent communication via email and telephone, to oversee hall management, review financial health, and plan for future capital projects.
Review of Operations and Activities
The 2024–2025 period represented a return to standard operations. Hall hire utilisation and income have remained steady and encouraging, following a nominal pattern of community use and private lettings. This consistent stream of income has allowed the Trust to meet its regular operational costs, including insurance, utilities, and general maintenance.
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Maintenance and Significant Expenditure
While the year followed a standard operational profile, the Trust had to manage significant unbudgeted repairs. Most notably, emergency works were undertaken to repair a collapsed gulley. This was a critical intervention to maintain the integrity of the site's drainage system, incurred at a cost of several thousand pounds.
Despite this unexpected outlay, the Trust’s disciplined financial management ensured that these costs were met without compromising the hall’s day-to-day services.
Future Outlook and Flood Mitigation Project
The Trustees have noted an increase in environmental challenges, specifically regarding severe car park flooding experienced in January and February 2025. This has highlighted a vulnerability in the hall’s infrastructure that requires urgent attention.
In response, the Trustees have prioritised a large-scale flood elevation project scheduled for the 2025–2026 financial year. The estimated cost for these works is in the region of £20,000 to £25,000.
The Trust’s financial reserves are being carefully managed to accommodate this project. This investment is deemed essential by the Trustees to protect the hall’s assets, ensure the safety of our users, and guarantee the long-term viability of the Village Hall as a community hub.
Small Companies exemptions
This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
The report was approved by the trustees on 30[th] April 2026 and signed on their behalf by:
DAVID CAPON (Trustee/Chairman)
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JACOBS WELL VILLAGE HALL
Independent examiner’s report to the trustees of Jacobs Well Village Hall
I report to the charity trustees on my examination of the accounts of the Company for the year ended 30[th] June 2025, which are set out on pages 6 to 9.
Responsibilities and basis of report
As the charity’s trustees of the Company (who are also the directors of the company for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”).
Having satisfied myself that the accounts of the Company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination, I have followed the Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention which gives me cause to believe that:
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accounting records were not kept in accordance with section 386 of the Companies Act 2006; or
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the accounts do not accord with such records; or
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the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or
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•the accounts have not been prepared in accordance with the Charities SORP (FRS102)
N Robinson FCCA, MAAT Power In Numbers Ltd Chartered Certified Accountants 3 Kitsmead Lane, Longcross, Surrey, KT16 0EF 30[th] April 2026
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JACOBS WELL VILLAGE HALL
STATEMENT OF FINANCIAL ACTIVITIES
(Including the Income and Expenditure account) FOR THE YEAR ENDED 30th June 2025
| INCOMING RESOURCES Activities for generating funds Regular Hall Hire Ad Hoc Hall Hire Other income RESOURCES EXPENDED Costs of generating funds Water costs Licencing Charitable Expenditure Premises costs Independent Examiners' Fee Other admin costs TOTAL RESOURCES EXPENDED NET INCOMING/(OUTGOING) RESOURCES Net income/(expenditure) for the year Balance B/Fd from 30th June 2024 Balances carried forward at 30th June 2025 |
Notes 5 |
2025 £ Total Unrestricted 41,812 14,684 53 56,549 10,558 373 10,931 56,926 1,500 3,885 62,311 73,242 (16,693) 67,305 50,612 |
2024 £ Total Unrestricted 41,152 14,140 12,608 67,900 5,860 1,059 6,918 45,478 2,720 1,118 49,317 56,234 11,666 55,640 67,305 |
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JACOBS WELL VILLAGE HALL
BALANCE SHEET
at 30th June 2025
| Fixed Assets Tangible assets Current assets Cash and bank balances Debtors Creditors: amounts falling due within one year Creditors and accruals Total assets less current liabilities Total net assets Represented by: Funds of the Charity Transfer from old trust during 2024/2025 General Fund - Unrestricted |
Notes | £ 57,248 1,460 58,708 5,959 |
2025 £ £ 727 55,580 13,372 68,952 2,616 52,749 53,476 2,864 50,612 53,476 |
2024 £ 969 66,337 67,305 - 67,305 67,305 |
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| 2 3 4 |
The company is entitled to exemption from audit under section 477 of the Companies Act 2006 for the year ended 30th June 2025.
The members have not required the company to obtain an audit of its financial statements for the period ended 30th June 2025 in accodance with section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts.
Accounts approved by the Board on 30 April 2026 and signed on its behalf by:
David Capon
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JACOBS WELL VILLAGE HALL
Notes to the Accounts
For the year ended 30th June 2025
1.1 Basis of accounting These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with:
• the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 105) issued on 16 July 2014
• the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) • and with the Charities Act 2011. The charity constitutes a public benefit entity as defined by FRS 102.
1.2 Change of accounting policy The accounts present a true and fair view and the accounting policies adopted are those outlined above.
1.3 Changes to accounting estimates No changes to accounting estimates have occurred in the reporting period.
1.4 Material prior year errors No material prior year error have been identified in the reporting period.
1.5. Recognition of income -These are included in the Statement of Financial Activities (SoFA) when:
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the charity becomes entitled to the resources;
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it is more likely than not that the trustees will receive the resources; and
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the monetary value can be measured with sufficient reliability.
1.6. Offsetting - There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 105 SORP or FRS 105.
1.7. Grants and donations - Grants and donations are only included in the SoFA when the general income recognition criteria are met . In the case of performance related grants, income must only be recognised to the extent that the charity has provided the specified goods or services as entitlement to the grant only occurs when the performance related conditions are met .
1.8. Legacies - Legacies are included in the SOFA when receipt is probable, that is, when there has been grant of probate, the executors have established that there are sufficient assets in the estate and any conditions attached to the legacy are either within the control of the charity or have been met.
1.9. Tax reclaims on donations and gifts Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise.
2.0. Liability recognition - Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.
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JACOBS WELL VILLAGE HALL
Notes to the Accounts
for the year ended 30th June 2025
| 2 3 4 |
Fixed assets Cost of assets Accumulated depreciation Net book value @ 30th June 2025 Debtors : Amounts falling due within one year Debtors Prepayments Creditors Accruals |
2025 1,211 -484 727 2025 £ - 1,460 1,460 2025 £ 5,959 5,959 |
2024 1,211 -242 969 2024 £ 12,608 764 13,372 2024 £ 2,616 2,616 |
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5 Independent Examination
The fee payable to the independent examiner totalled £1,500