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2024-01-01-accounts

North Walsham Phoenix Group Report and Financial Statements

For the year ended 01 January 2024

Charity no: 1191554

Company no: CE024115

North Walsham Phoenix Group

Year ended 01 January 2024

Contents Page
Charity Reference and Administrative Details 1
Report of the Trustees 2-3
Report of the Independent Examiners 4
Receipts and Payments Accounts 5
Statement of Assets and Liabilities 6
Notes forming part of the financial statements
7-8

North Walsham Phoenix Group

Year ended 01 January 2024

Reference and administration information

Trustees:

Places of business:

3 Market Place, North Walsham, Norfolk, NR28 9BP

12 Market Place, North Walsham, Norfolk, NR28 9BQ

Independent Examiner:

Sexty & Co., 2a Church Street, North Walsham, NR28 9DA

Bankers:

Lloyds Bank Plc, Market Place, North Walsham, NR28 9BP

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North Walsham Phoenix Group

Report of the Trustees For the year ended 01 January 2024

The Trustees present their annual report and financial statements of North Walsham Phoenix Group for the year 02 January 2023 to 011 January 2024. The financial statements have been prepared in accordance with the accounting policies set out in notes 1 to 4 to the accounts and comply with the charity’s Trust Deed, the Charities Act 2011 and the Statement of Recommended Practice: Accounting and Reporting by Charities published in 2019.

Structure, governance and management

The Trust is a registered charitable incorporated organisation, (charity number 1191554/company number CE024115) , and is constituted under a Trust Deed dated 30 September 2020.

The Trustees were appointed for one period after which they will put themselves forward for re-appointment. The Trust Deed provides for a minimum of three Trustees, with Trustees due for re-appointment on a 3-year cycle, as below.

Malcom Gray (2024) Robert Wright (2026) Ann Abbs (2026)

All Trustees give of their time freely and no Trustee remuneration was paid in the year.

The Trustees meet monthly to agree strategy and to review and agree grants for that month.

Risk management

The Trustees have considered the major risks to which the charity is exposed, chiefly the variability of income. The Trustees have reviewed those risks and have made allowance in the annual budget.

To mitigate future decline in income or other external impact of the Trust’s viability, a reserve fund equivalent to 3 month’s running costs (approx. £1,800) has been established and is included within general reserves.

Objectives and activities for the public benefit

Our primary objective is to create a Youth and Community Space in the town of North Walsham. During 2023 the building works were largely completed. A professional recording studio has been created and is ready to be fitted out. This will be hired and will be made available to our young people at no cost. A ground floor accessible WC has been created and will be available to the public whenever the building is in use. The building will provide a one stop information, advice and guidance point for local people. The ground floor will also host a café and private office space. The two upper floors will be rented out to services in short or longer term leases. The second floor will be occupied by MIND. This space will allow many of the services, not currently available in this area, to be available in the town and meet the needs of the local population.

Achievements and performance

The refurbishment of 12 Market Place, North Walsham began in September 2022. The works proceeded much slower than anticipated, a result of resource availability and slow delivery by specialist sub-contractors. The works have included,

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North Walsham Phoenix Group

Report of the Trustees For the year ended 01 January 2024 (continued)

This was made possible by donations and by the award during the year of £91,448 (excl VAT) from Historic England under their Building Improvement Grant scheme, part of North Walsham’s Heritage Action Zone. The remaining balance of their grant will be paid during 2024.

We created the Emergency Grant Fund in response to the Covid-19 pandemic to support local people in need with supermarket vouchers, electricity or heating top ups. During the period no applications for Emergency Grants were received.

Grant making policy

Applicants must live within the parish of North Walsham, and must be able to provide evidence of their current situation regarding income – application for Universal Credit, Universal Credit award or evidence of furlough from their employer.

Public benefit statement

The trustees have regard to the Charity Commission’s public benefit guidance.

Financial review

The Trust’s work is entirely funded by grants and donations. During 2023 the Trust received grants and donations totalling £121,997 (2023: £80,832)

Plans for the future

During 2024 the Trustees will open the Youth and Community Space to provide support and services to local people.

Trustees’ responsibilities in relation to the financial statements

The Trustees are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales require the Trustees to prepare financial statements for each financial period which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period.

In preparing these financial statements the Trustees are required to;

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charities (Accounts and Report) Regulations 2008 and the provisions of the Trust Deed. They are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by the Trustees on 07 August 2024 and signed on their behalf by;

Mr M Gray – Chair

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North Walsham Phoenix Group

Report of the Independent Examiners to the Trustees of North Walsham Phoenix Group For the year ended 01 January 2024

I report to the charity trustees on my examination of the accounts of the charity for the year ended 1 January 2024 which are set out on pages 5 to 8.

Responsibilities and basis of report

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of your company’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

I A Barlow FCCA Sexty & Co Chartered Certified Accountants and Registered Auditors 2a Church Street North Walsham NR28 9DA

Date: 07 August 2024

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North Walsham Phoenix Group

RECEIPTS AND PAYMENTS ACCOUNTS

For the year ended 01 January 2024

Incoming resources
Donations
Grants
Total incoming resources
Resources expended
Rates and water
Electricity
Insurance
Grants and vouchers
Premises expenses
Barista bikes
Van hire
Accountancy and independent examination
Total resources expended
Net incoming resources
Transfers between funds
Net incoming resources after transfers
Total funds brought forward
Total funds carried forward		 Unrestricted
Restricted
2023
2022
£
£
£
£
10,076
-
10,076
50,458
973
110,948
111,921
30,374
11,049
110,948
121,997
80,832
536
1,007
-
-
536
1,007
299
3,262
-
-
-
369
-
291
-
21
1,298
-
-
-
-
-
-
291
-
21
1,298
200
200
1,500
173
1,530
3,153
-
3,153
7,533
7,896
110,948
118,844
73,299
-
-
-
-
7,896
110,948
118,844
73,299
84,439
20,100
104,539
31,240
92,335
131,048
223,383
104,539

5

North Walsham Phoenix Group

STATEMENT OF ASSETS AND LIABILITES for the year ended 01 January 2024

Notes
Fixed assets
Tangible assets
4
Current assets
Cash at bank and in hand
VAT reclaim due
Current liabilities
Creditors amount falling
due within one year
5
Net assets
Funds:
Unrestricted funds
General funds
Restricted funds
6
Total funds		 2023
£
£
232,475
233
-
233
9,325
223,383
92,335
131,048
223,383		 2022
£
£
68,505
23,049
12,985
36,034
-
104,539
84,439
20,100
104,539		 2022
£
£
68,505
23,049
12,985
36,034
-
104,539
84,439
20,100
104,539
104,539
84,439
20,100
104,539

The financial statements on pages 5 to 8 were approved by the Trustees on 07 August 2024 and signed on their behalf by:

Mr M Gray – Chair

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North Walsham Phoenix Group

Notes forming part of the financial statements for the year ended 01 January 2024

1. Accounting policies

Accounting Convention

The financial statements have been prepared under the historical cost convention and are in accordance with applicable UK accounting standards. The financial statements also comply with the Statement of Recommended Practice: “Accounting and Reporting by Charities” published in 2019 and the Charities Act 2011.

Income

Income is accounted for on a receipts basis.

No amounts are included in the financial statements for services donated by volunteers or for volunteer time.

Grants and donation, including grants and donations for the purchase of fixed assets, are recognised in full in the SOFA in the period in which they are received.

Expenditure

Expenditure is accounted for on a payments basis.

Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund.

Tangible fixed assets

Tangible fixed assets are stated at cost. Cost includes costs directly attributable to making the asset capable of operating as intended. The Trustees do not consider the valuation of the Fixed Assets to be lower than cost.

Taxation

The Charity is not liable for assessment to tax on its results.

2. Transactions with Trustees

The Trustees neither received nor waived any remuneration during the year. Trustees received fuel reimbursement for collection and transport of goods for the shop.

Loans were received during the year from Mr R Wright (Trustee) totalling £8,112. Repayments made during the year totalled £7,712, leaving a balance owed at the year end of £400. The loans are on an interest free basis and the remaining balance will repaid when excess funds allow, and with the agreement of the other Trustees.

3. The charity entered into a 10 year lease commencing on 4 December 2020 for 12, Market Place, North Walsham, The annual rent is £12,000 exclusive of VAT. However, the Landlord is currently waiving any rent due completely, as the charity is improving and updating the premises and hence adding value.

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North Walsham Phoenix Group

Notes forming part of the financial statements for the year ended 01 January 2024

4. Tangible fixed assets

Cost
At 02 January 2023
Additions
At 01 January 2024		 Improvements
to Leasehold
Plant &
Total
Property
Machinery
£
£
£
64,025
4,480
68,505
163,131
839 163,970
227,156
5,319 232,475

5. Creditors

Included within creditors is £400 due to Mr R Wright (Trustee) and £8,925 due to Lynbeth (Landlord), the loans are on an interest free basis to be repaid when excess funds allow and with the agreement of all Trustees.

6. Restricted funds

All restricted funds have been used for the purposes received as given below, and are included within Tangible Fixed Assets. The purpose of each restricted fund carried forward at the year-end is given below:

Purpose
Leasehold Property
Improvements
North Walsham
Community Shop
Recording Studio costs
North Norfolk District
Council – BiG grant
Building refurbishment costs
North Norfolk District
Council - Sustainability
Grant
Building refurbishment costs
Plant & Machinery
Savoy Educational
Coffee machine
Total		 At 02
January
2023
£
Income
£
At 01
January
2024
£
20,100
-
20,100
-
91,448
91,448
-
15,000
15,000
20,100
106,448
126,548
-
4,500
4,500
20,100
110,948
131,048

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