Trustees' Annual Report for the period Period start date Period end date 01 04 2023 31 03 2024 From To Section A Reference and administration details
Charity name MELBOURNE & DISTRICT COMMUNITY CARE GROUP
MELBOURNE COMMUNITY CARE Other names charity is known by 5160 1191520 Registered charity number (if any)
**----- Start of picture text -----**
Unit D Williams Yard
**----- End of picture text -----**
Derby Road
Melbourne, Derby Postcode DE73 8JR
Names of the charity trustees who manage the charity
|Trustee name|Office (if any)|Dates acted if not for whole
year|Name of person (or body) entitled to
appoint trustee(if any)|
|---|---|---|---|
|Brian Dollamore|Chairman|||
|Jane Carroll|Secretary|||
|Alan Corbett|Treasurer|||
|Dr James Long|Trustee|||
|Philip Dobby|Trustee|||
|Nick Freeman|Trustee|||
|Roddy Lott|Trustee|||
March 2022
TAR
1
|Alison Thornhill|Trustee||||
|---|---|---|---|---|
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
- 1
2
3 4 5
6
7
8
9
10
11
12
13
14
- 15
- 16
- 17
- 18
- 19 20
## Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
## Names and addresses of advisers (Optional information)
Type of adviser Name Address
March 2022
TAR
2
Name of chief executive or names of senior staff members (Optional information)
## Section B Structure, governance and management
## Description of the charity’s trusts
**----- Start of picture text -----**
Constitution
**----- End of picture text -----**
Trust
Elected at AGM
Type of governing document (eg. trust deed, constitution)
How the charity is constituted
- (eg. trust, association, company)
Trustee selection methods
- (eg. appointed by, elected by)
## Additional governance issues (Optional information)
You may choose to include additional
information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees; • the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
March 2022
TAR
3
• trustees’ consideration of major risks and the system and procedures to manage them.
## Section C Objectives and activities
To provide for the local community:
a) an information signposting service b) a befriending service for the lonely, elderly and housebound c) a volunteer car service d) short-term wheelchair loan e) a minibus transfer service
We offer a wide range of information on many support services and how they can be contacted.
We operate a minibus service for a variety of uses.
We operate a befriending service to the elderly, lonely and housebound to provide help with shopping and collection of doctor’s prescriptions.
We co-ordinate a voluntary car driver service and escort to assist with local health care and hospital appointments.
We provide short-term wheelchair loan.
Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
March 2022
TAR
4
Additional details of objectives and activities (Optional information)
March 2022
TAR
5
You may choose to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Section D Achievements and performance
March 2022
TAR
6
Continued provision of services.
Summary of the main achievements of the charity during the year
March 2022
TAR
7
Section E Financial review
No reserves
None
Brief statement of the charity’s policy on reserves
## Details of any funds materially in deficit
## Further financial review details (Optional information)
**----- Start of picture text -----**
See CC16a
**----- End of picture text -----**
You may choose to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## Section F Other optional information
March 2022
TAR
8
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Alan John Corbett Treasurer Signature(s) Full name(s) Position (eg Secretary, Chair, etc) 2511/2024 Date
March 2022
TAR
9
**Charity Name No (if any) MELBOURNE AND DISTRICT COMMUNITY CARE 1191520 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 01/04/2023 31/03/2024
|**Section A Receipts and payments**|**Section A Receipts and payments**||||||
|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**-**
**9,643**
**1,637**
**3,800**
**-**
**2,689**
**-**
**13,840**
**31,610**
**-**
**-**
**-**
**31,610**
**4,005**
**118**
**18,498**
**7,646**
**2,511**
**-**
**-**
**-**
**-**
**32,779**
**-**
**-**
**-**
**32,779**
**- 1,169**
**-**
**-**
**- 1,169**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**-**
**9,643**
**1,637**
**3,800**
**-**
**2,689**
**-**
**13,840**
**31,610**
**-**
**-**
**-**
**31,610**
**4,005**
**118**
**18,498**
**7,646**
**2,511**
**-**
**-**
**-**
**-**
**32,779**
**-**
**-**
**-**
**32,779**
**- 1,169**||**Last year**
**to the nearest £**|
|Bank Interest|**-**|||||**-**|
|General Income|**9,643**|||||**17,142**|
|Investment Income|**1,637**|||||**1,085**|
|Minibus Income|**3,800**|||||**955**|
|Misc. Income|**-**|||||**-**|
|Volunteer Cars Income|**2,689**|||||**2,002**|
|Wheelchair Income|**-**|||||**-**|
|Grants Received|**13,840**|||||**2,882**|
|**_Sub total_**_(Gross income for AR)_|**31,610**|||||**24,065**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||||||
||**-**
|||||**-**|
|~~**_Sub total_**~~|**-**|||||**-**|
|**_Total receipts_ **
**A3 Payments**|||||||
|||||||**24,065**|
||||||||
|Minibus|**4,005**|||||**3,394**|
|Misc.|**118**|||||**49**|
|Office related|**18,498**|||||**13,712**|
|Rent and Insurance|**7,646**|||||**7,543**|
|Volunteer Driver Expenses|**2,511**|||||**2,013**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_ **|**32,779**|||||**26,710**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
||**-**||||||
||**-**||||||
|**_Sub total_ **|**-**|||||**-**|
|**_Total payments_ **
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**26,710**|
||||||||
||**- 1,169**|**-**|**-**|**- 1,169**||**- 2,645**|
||**-**|**-**|**-**|**-**||**-**|
||**-**|**-**|**-**|**-**||**-**|
||**- 1,169**|**-**|**-**|**- 1,169**||**- 2,645**|
CCXX R1 accounts (SS)
10/11/2024
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
Uncleared Cheques
Uncleared Credits
CO-OP Current Account
NatWest Current Account
Cash
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
M&G Investments
**Details**
**Details**
Minibus|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**5,262**
**-**
**1,096**
**-**
**521**
**-**
**6,879**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted Fund
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted
**28,575**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted /
General
**-**
Unrestricted /
General
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**45,205**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**23,146**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||||
|||||
CCXX R2 accounts (SS)
10/11/2024
2
**Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
|**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**|Melbourne Community Care|Melbourne Community Care|Melbourne Community Care|
|---|---|---|---|
|||||
||31stMarch 2024|**Charity no**
**(if any)**|**1191520**|
## **Set out on pages**
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31st March 2024** .
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Date:** 10/11/24
**Signed: Name:** Nigel Coupe **Relevant professional qualification(s) or body (if any): Address:** 11 Blackthorn Close Melbourne Derby
1
**IER**
**November 2021**
**Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of** It was not possible to verify the cash in hand opening or closing balances. No **any items that the** checks were made on the cash in hand account, other than the transfers to the **examiner wishes to** NatWest and COOP current account. **disclose** .
The Broadband and Telephone costs are high for an office that is used on a limited basis and alternatives should be considered to reduce the monthly costs from ~£65 to less than £30 per month.
The charity took possession of a nearly new minibus in 2020. For the purpose of the accounts, the minibus has been reduced by 10% in value from the previous year. It may be prudent to obtain a valuation next year, to see if the 10% reduction reflects the actual value of the minibus (should it be sold).
|**Uncleared Items (1st April**|**2022 to 31st March 2023)**|**2022 to 31st March 2023)**|
|---|---|---|
|Waterplus|Direct Debit|£(44.49)|
|SD CVS|BACS|£(452.67)|
|A Corbett|BACS|£(50.00)|
|Volunteer Cars Income|230330|£171.50|
|Donations|230330|£1,086.00|
There were **no** uncleared items recorded in the accounts for the period 1[st] April 2023 to 31[st] March 2024.
2
**IER**
**November 2021**
IER
November 2021