Trustees' Annual Report
For the period
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From (start date) 0 1 0 4 2 0 to end date 3 1 0 3 2 1
Section A Reference and administration details
Ingleborough District Scout Council
Charity name
Other names the charity is known by
1 1 9 1 5 1 7
Registered charity number (if any)
1 6 4 1 9
HQ registration number
3 Ingleborough Park Drive
Charity’s principal address
Ingleton
Carnforth
Postcode L A 6 3 A J
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
Dates acted if not for
Trustee Name Office (if any)
whole year
1 Richard Chalmers Chairman
2 Michael Fitzsimmons Treasurer
3 Catherine Tazzyman District Commissioner
4 Susan Haddrill Deputy District Commissioner
5 Tom Haigh District Youth Commissioner
6 Paul Moore Explorer Scout Commissioner
7
8
9
10
11
12
13
14
15
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Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)
Type of advisor Name Address
Section B
Structure, governance and management
1 LT700001 (3rd December 2018)
Description of the charity’s trusts
Type of governing document
The District's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
(e.g. trust deed, constitution)
How the charity is constituted
The District is a trust established under its rules which are common to all Scouts.
(e.g. trust, association, company)
Trustee selection methods
(e.g. appointed by, elected by)
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional information, where relevant, about:
Policies and procedures adopted for:
a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them
The District is managed by the District Executive Committee, the members of which are the ‘Charity Trustees’ of the District Scout Council which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Committee usually consists of 3 independent representatives, Chair, Treasurer and Secretary, this latter currently a vacancy, together with the District's commissioners.
Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee.
This District Executive Committee exists to support the District Commissioner in meeting the responsibilities of the appointments and is responsible for:
The maintenance of District property;
The raising of funds and the administration of finance; The insurance of persons, property and equipment; District public occasions;
Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing District Administrators and Advisors other than those who are elected. The Executive Committee exists to support the District Commissioner in meeting the responsibilities of their appointment
2 LT700001 (3rd December 2018)
Commissioner in meeting the responsibilities of their appointment. Members of the District Executive Committee must act collectively as charity Trustees of the Scout District, and in the best interests of its members to: Comply with the Policy, Organisation and Rules of The Scout Association. Protect and maintain any property and equipment owned by and/or used by the District. Manage the District finances. Provide insurance for people, property and equipment. Provide sufficient resources for Scouting to operate. This includes, but is not limited to, supporting recruitment, other adult support, and fundraising activities. Promote and support the development of Scouting in the local area. Manage and implement the Safety Policy locally. Ensure that a positive image of Scouting exists in the local community. Appoint and manage the operation of any sub-Committees, including appointing a Chair to lead the sub-Committees. Ensure that Young People are meaningfully involved in decision making at all levels within the District. The opening, closure and amalgamation of Groups, Explorer Scout Units, Scout Network and Scout Active Support Units in the District as necessary. Appoint and manage the operation of a District Appointments Advisory Committee, including appointing an Appointments Chair to lead it. Supervising the administration of Groups, particularly in relation to finance and the trusteeship of property. The District Executive Committee must also: Appoint Administrators, Advisers, and Co-opted members to the District Executive Committee. Prepare and approve the Trustees' Annual Report and Annual Accounts after the examination of the accounts by an appropriate auditor, independent examiner or scrutineer. Present the approved Trustees' Annual Report and Annual Accounts to the District Scout Council at the Annual General Meeting; file a copy
| Section B Structure, governance and management (continued) |
Section B Structure, governance and management (continued) |
|---|---|
| Risk and Internal Control (Specimen 1) The District Executive Committee has identified the major risks to which they believe the District is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The District would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and Scout Groups. Similar reciprocal arrangements exist with these organisations. The District has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The District benefits from the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. |
3 LT700001 (3rd December 2018)
Reduced income from fund raising. The District is primarily reliant upon income from subscriptions and fundraising. The District does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The District is totally reliant upon volunteers to run and administer the activities of the District. If there were a reduction in the number of leaders to an unacceptable level in a particular section or one of its Groups as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of a Group would be supervised..
Reduction or loss of members. The District provides activities for all young people aged 6 to 18. If there were a reduction in membership in a particular section or one of its Groups as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group would be supervised.
| Section C Objectives and activities |
Section C Objectives and activities |
|---|---|
| Summary of the objects of the charity set out in its governing document |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
4 LT700001 (3rd December 2018)
Summary of the main activities in relation to these objects
Additional details of the objectives and activities (optional information but encouraged as best practice)
| statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement Youmay chooseto include further The District meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
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|---|---|
| Section D Achievements and performance |
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| Summary of the main achievements of the charity during the year Successfully completion of phase 2 of the District Kit Store renovations. Good retention of adult and youth members throughout a very challenging period of pandemic restrictions. Effectively supporting volunteers, enabling them to provide a varied and enjoyable Scouting programme, together with effective governance, whilst face-to-face Scouting was not possible. Successfully suporting leaders to return safely to face-to-face meetings. |
|
| Section E Financial Review |
|
| Brief statement of the charity’s policy on reserves |
Reserves Policy The District's policy on reserves is to hold sufficient resources to continue the charitable activities of the District should income and fundraising activities fall short. The District Executive Committee considers that the District should hold a sum advised by its treasurer. |
5 LT700001 (3rd December 2018)
The District held reserves of approximately £31,000 against this at year end. This is above the level required for operating expenses. However this can be explained by receipt of Covid grants and grants given towards impending premises improvements and equipment renewal.
Quantify and explain any designations
Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional information)
You may choose to include additional Covid grants have been of great assistance during the year as no other form of fund raising has been possible. information, where relevant, about: • the charity’s principal sources of funds (including any fundraising); • how expenditure has supported the key objectives of the charity; • investment policy and objectives;
Investment Policy
The District does not have sufficient funds to invest in longer term investments. The District has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
Section F Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Richard Malcolm Chalmers Susan Lois Haddrill Position (eg Secretary, Chair) Chair Deputy District Commissioner Date 2 0 0 1 2 2
6 LT700001 (3rd December 2018)
| 22 | ||||
|---|---|---|---|---|
| Insurance | 103 | |||
| lr'AfralnE :r'rd Elax^rral- -rrrv*,'vsrrr.r\ErrEVrcHv |
t r, rlll^t-Lr-il tyyr,rgiluil{JgctrEpalnttfKItbrorgge) |
1,092 | ||
| r,rrs.rvrrr.r9E tt..Evutplll(7lIt q DtElu(Jngry | 9,212 | |||
| urruElrr. Pilur(,u{JPyng | 1,059 | |||
| 115 | ||||
| Utfairhhri,t^^i slr.rr4r.lts L_sGrEEE lrt |
IlEittli | |||
| AGMand SusteeCxf,€nses | ||||
| 1ff-rl-!t - r (!r,Ila t! l-l-r-- .F-- - - -- - \rEir.srilrunrlLrillJluups |
t.r . "i mrLU |
ucencg | 16 | |
| galElt't,itrA lJt rrrha m ysr.tte I rtIt tlCHrgE, |
44 | |||
| 2U | ||||
| u7 | ||||
| 424 | ||||
| sub tota | ||||
| Fundrai*ingsxpenses | 13,12g | |||
| l.llhat #rrn*"lrai^ir- ^^-&^ r.tslirft rl, vLrgtg |
||||
| suD | totel |
| 3{,03.21 | 31.03,20 | |||
|---|---|---|---|---|
| Unrestrictsd funds | Unrestric,tedfundr | |||
| f | ||||
| MoneyManageiAccount | 7,977 | 4,465 | ||
| 19,437 | 3,953 | |||
| 504 | 503 | |||
| .,112 | 112 | |||
| NIESU | 613 | 532 | ||
| NIESUCmhFI | 1,806 | 2,111 | ||
| 2 | 2 | |||
| 1Zat | 1,779 | |||
| SIESU Cash Float Totel cashfunds |
185 | 39 | ||
| Other monetary assets | 31,8r | 9 | 13;*S6 | |
| AduanceCa$tation | ||||
| I lnsurancg daim |
3,749 | 2,877 | ||
| Subtotal | ||||
| nvestrnent aeaets | 3,749 | 2,977 | ||
| Quoted inveeffnenE | ||||
| Subtotal | ||||
| l\lonmonekryassetsforcharityG ownuce | ||||
| -cEr | ||||
| $hop stock | 1,252 | 1,014 | ||
| ryr Offier stock |
||||
| Land and buildings | ||||
| -xafr-r re |
||||
| Other | 12,4A0 | 12,m0 | ||
| Subtotal | ||||
| Liabilities | 13,252 | 13,014 | ||
| =-r--.! Accountsnoti |
||||
| ' | ||||
| Kit Store Lease | ||||
| 99 | ||||
| -- | ||||
| 4,324 | 4,936 | |||
| Subtotal | ||||
| 17,876 | 4,930 |
| 22 | ||||
|---|---|---|---|---|
| Insurance | 103 | |||
| lr'AfralnE :r'rd Elax^rral- -rrrv*,'vsrrr.r\ErrEVrcHv |
t r, rlll^t-Lr-il tyyr,rgiluil{JgctrEpalnttfKItbrorgge) |
1,092 | ||
| r,rrs.rvrrr.r9E tt..Evutplll(7lIt q DtElu(Jngry | 9,212 | |||
| urruElrr. Pilur(,u{JPyng | 1,059 | |||
| 115 | ||||
| Utfairhhri,t^^i slr.rr4r.lts L_sGrEEE lrt |
IlEittli | |||
| AGMand SusteeCxf,€nses | ||||
| 1ff-rl-!t - r (!r,Ila t! l-l-r-- .F-- - - -- - \rEir.srilrunrlLrillJluups |
t.r . "i mrLU |
ucencg | 16 | |
| galElt't,itrA lJt rrrha m ysr.tte I rtIt tlCHrgE, |
44 | |||
| 2U | ||||
| u7 | ||||
| 424 | ||||
| sub tota | ||||
| Fundrai*ingsxpenses | 13,12g | |||
| l.llhat #rrn*"lrai^ir- ^^-&^ r.tslirft rl, vLrgtg |
||||
| suD | totel |
| 3{,03.21 | 31.03,20 | |||
|---|---|---|---|---|
| Unrestrictsd funds | Unrestric,tedfundr | |||
| f | ||||
| MoneyManageiAccount | 7,977 | 4,465 | ||
| 19,437 | 3,953 | |||
| 504 | 503 | |||
| .,112 | 112 | |||
| NIESU | 613 | 532 | ||
| NIESUCmhFI | 1,806 | 2,111 | ||
| 2 | 2 | |||
| 1Zat | 1,779 | |||
| SIESU Cash Float Totel cashfunds |
185 | 39 | ||
| Other monetary assets | 31,8r | 9 | 13;*S6 | |
| AduanceCa$tation | ||||
| I lnsurancg daim |
3,749 | 2,877 | ||
| Subtotal | ||||
| nvestrnent aeaets | 3,749 | 2,977 | ||
| Quoted inveeffnenE | ||||
| Subtotal | ||||
| l\lonmonekryassetsforcharityG ownuce | ||||
| -cEr | ||||
| $hop stock | 1,252 | 1,014 | ||
| ryr Offier stock |
||||
| Land and buildings | ||||
| -xafr-r re |
||||
| Other | 12,4A0 | 12,m0 | ||
| Subtotal | ||||
| Liabilities | 13,252 | 13,014 | ||
| =-r--.! Accountsnoti |
||||
| ' | ||||
| Kit Store Lease | ||||
| 99 | ||||
| -- | ||||
| 4,324 | 4,936 | |||
| Subtotal | ||||
| 17,876 | 4,930 |