Trustees’ Annual Report for the period
From 06/04/22 Period start date To 05/04/23 Period end date
Charity name: Multitrack
Charity registration number: 1191498
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The promotion of equality and diversity and the promotion of social inclusion amongst those who are socially excluded due to being members of a socially and economically deprived community, in audio, radio, podcasting and associated audio production by: A) the elimination of discrimination on the grounds of race or disability, B) advancing education and raising awareness in equality and diversity; C) promoting activities to foster understanding between people from diverse backgrounds; and D) cultivating a sentiment in favour of equality and diversity. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Our main activity is running the Multitrack Fellowship, a scheme for aspiring audio producers from groups that are under-represented in the audio industry. The core of the fellowship takes place over a 10 week period and includes: ● Two months paid work placements with audio production companies or platforms (usually a month each at two companies) ● Practical training sessions which fellows attend together as a group, taught by industry experts (one day a week for ten weeks) ● Networking opportunities ● A chance to compete for a paid commission for a national platform, after the completion of the fellowship. |
| The Fellowship impacts many people beyond the Fellows themselves. We work closely with the host companies to ensure they follow our Multitrack code of practice and provide opportunities for them to share ideas and seek advice on how to improve their workplaces. Individual staff members and other industry professionals are invited to join our team of volunteers, which helps facilitate the initiative and spread the Multitrack ethos. In addition to the Fellowship we organise events open to all, where people from all levels, including industry leaders and aspiring newcomers can discuss their experiences, and increase understanding of the barriers to entering and thriving in the profession. We maintain an active website and social media presence, where we regularly share job offers, training and networking opportunities and aim to make the industry more accessible. And we have appeared at industry events and on discussion platforms to advocate for greater inclusion in the industry. We also host an active WhatsApp group for alumni of the Fellowship to share work and training opportunities, advice and support. Our work to create a fairer and more inclusive industry benefits everyone at all levels of the workforce. And the general public benefits from a more diverse pool of producers, making content for a wider audience. |
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|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | All our Trustees receive a guidance pack, that includes a document on public benefit, which can be readhere. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment
| Contribution made by volunteers |
Para 1.38 | Multitrack could not function without its volunteers. In addition to the unpaid management team (more details below), we also have a pool of volunteers from within the audio industry. These are some of the ways in which they contribute to Multitrack: Shortlisting for the Fellowship: volunteers from the host companies and wider industry help assess applications against strict criteria Training: a team of volunteers design the curriculum and learning outcomes, liaise with host companies on training design and delivery, and act as training coordinators on the training days Outreach: making sure our activities and resources are publicised in the right places for our target audience, across the country. Making links with community groups who can spread the word to potential beneficiaries, and with companies who can provide placements or training. Ambassadors: volunteers across the country who act as Multitrack representatives in their region. Fundraising: spotting opportunities and helping with applications Events: helping plan, organise and run specific events Social media & Communications: designing flyers, helping to manage our Twitter and Instagram feeds, writing press releases etc |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Expanding the Fellowship- geography and Participation As we approached our third year of the fellowship, we made a concerted effort to widen our reach to both host organisations and fellowship candidates. In the timeframe of this report, we increased the number of host companies providing a Fellowship project by 42%, with 23% increase in host companies located outside of London and the South East. Our ability to reach and attract candidates from our beneficiary demographic was evidenced in the Fellowship Application statics. Of those applying for the scheme; -44% were outside London -49% identified as being disadvantaged because of their race (compared to 13% of UK are Black, Asian and Minority Ethnic) -60% identified as being from a working-class background -54% were disabled or had a long term health condition (compared to 20% UK population) Almost 9% of applicants were transgender 15% had caring responsibilities The majority (63%) had only voluntary experience in audio production Candidates selected for the Fellowship were from as far afield as Bristol, Manchester, Glasgow and Aberdeen, and that meant finding companies in those areas that could offer paid placements. That involved a great deal of outreach, and due diligence to ensure the companies were able to offer suitable training and support, adhering to our values, and within their own work capacity. In this year we had host companies in Edinburgh, Manchester, Salford and Bristol, as well as London. |
Having a broader range of candidates both in terms of geography and participation, meant more challenges in terms of getting the Fellows together in the same room for training, socialising and networking opportunities. We successfully achieved this on a number of occasions, meeting both in London and Manchester. Feedback From Fellows: At the close of the Fellowship we gather feedback about the experience from both Fellows and Companies by which we evaluate our performance. The results from both groups were exceptionally positive- for example; We asked Fellows: ‘To what extent do you think being a Multitrack Fellow will help progress your audio career?’ 100% responded ‘A great deal’ We received qualitative feedback about our impact such as; ‘I can navigate this industry better now that I know the things I know thanks to multitrack’ 'Through Multitrack, I made connections and got work experience I can depend on to push my career forward' Industry Feedback: Multitrack aims to foster understanding of inclusion within the industry and also surveys host companies to measure feedback against these aims. Some examples of qualitative statements we received; ‘I think having (a fellow who is a wheelchair user) has opened my eyes to accessibility issues and also to inclusive studios in London. I have a far better understanding about challenges in our industry around access’ ‘Participating in this year's Fellowship has concentrated our minds as a company; it's important for us to continue evolving, learning and maturing and it's really valuable to have the scheme as a clear and firm marker each year’
‘it was rewarding and gave us a new perspective on our work and industry’ Volunteers: New Steering Team Members Bigger ambitions have created a need for a bigger team, and we have recruited three excellent new volunteers, with a wide range of skills to join our Steering Team.
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | We succeeded in making progress against our aims to expand the geographic reach of the fellowship, participation numbers, increase volunteers, launch new website (see statistics as evidence in Para 1.20) |
| Performance of fundraising activities against objectives set |
Para 1.41 | Funding from Administration fees increased generating additional income. A ‘call out for donations’ to support an event celebrating the end of the fellowship raised over £900 from the industry Continued funding for admin support is secured in this financial year (but funds are delivered in the next) |
| Investment performance against objectives |
Para 1.41 | N/A |
| Other | ||
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity is in a good financial position at the year end, holding reserves to cover salary and running costs for the coming months whilst we await an approved (but yet to be delivered) donation from Audible that will fund ongoing core operational costs |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | These funds are necessary to cover wages and running costs whilst additional funding is sought |
| Amount of reserves held | Para 1.22 | £5442 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The Fellowship is supported by an administration fee charged to all Host Companies (who offer work placements to fellows) |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | Volunteer resource & potential for burnout Reliable ongoing funding and ability to retain and hire staff Ways of working/organisational structure |
| Other | ||
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Foundation model constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Apart from the first charity trustees, every trustee must be appointed for a term of 2 years by a resolution passed at a properly convened meeting of the charity trustees. In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Each new trustee receives a trustee pack which includes information about their roles and responsibilities such as; -Charitable Purposes -Organisational History - Charity Commission Guide-CICs The Essential Trustee -Financial Summary |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Subject to review in the forthcoming year. |
| Relationship with any related parties |
Para 1.51 | |
| Other | ||
Reference and Administrative details
| Charity name | Multitrack |
|---|---|
Other name the charity uses |
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| Registered charity number | 1191498 |
| Charity’s principal address | Studio 53b | ||
| Hackney Downs Studios | |||
| Amhurst Terrace | |||
| London | |||
| E8 2BT | |||
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|
| Arlie Adlington | |||
| Joby Waldman | |||
| Lisa Hack | |||
| Deborah Dudgeon | |||
| Nicole Logan | |||
| Amy Turton | |||
| Leanne Alie | |||
– Corporate trustees names of the directors at the date the report was approved Director name N/A
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| N/A | ||
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of adviser Name Address |
Type of adviser Name Address |
Type of adviser Name Address |
Type of adviser Name Address |
|---|---|---|---|
| N/A | |||
| Name of chief executive or names of senior staff members (Optional information) | |||
Exemptions from disclosure
Reason for non-disclosure of key personnel details N/A
Other optional information
N/A
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Joseph Waldman Position (eg Trustee Secretary, Chair, etc) Date 30/01/2024
| Charity Name | No (if any) |
|---|---|
| Receipts and payments accounts |
CC16a
For the period 06/04/22 05/04/23 To from Section A Receipts and payments Unrestricted Endowment Restricted funds Total funds Last year funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts
| Donations, legacies and grants | - | 982- | - | -- | - | -- | - | 982- | - | -- | |||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Fees for charitable services (Fellowship Adminis | - | 15,000- | - | -- | - | -- | - | 15,000- | - | -- | |||||||||||
| - | -- | - | -- | - | -- | - | -- | - | -- | ||||||||||||
| - | -- | - | -- | - | -- | - | -- | - | -- | ||||||||||||
| - | -- | - | -- | - | -- | - | -- | - | -- | ||||||||||||
| - | -- | - | -- | - | -- | - | -- | - | -- | ||||||||||||
| - | -- | - | -- | - | -- | - | -- | - | -- | ||||||||||||
| - | -- | - | -- | - | -- | - | -- | - | -- | ||||||||||||
| - | 15,982- | - | -- | - | -- | - | 15,982- | - | 15,500- | ||||||||||||
| Sub total(Gross income for AR) |
| A2 Asset and investment sales, | |||||||||||||||||||||
| (see table). | |||||||||||||||||||||
| - | -- | - | -- | - | -- | - | -- | ||||||||||||||
| - | -- | - | -- | - | -- | - | -- | - | -- | ||||||||||||
| Sub total | - | -- | - | -- | - | -- | - | -- | - | -- | |||||||||||
| **Total receipts ** | - | 15,982- | - | -- | - | -- | - | 15,982- | - | 15,500- | |||||||||||
| A3 Payments | |||||||||||||||||||||
| Cost of fundraising consultant | - | 250- | - | -- | - | -- | - | 250- | - | -- | |||||||||||
| Wages / salaries | - | 10,832- | - | -- | - | -- | - | 10,832- | - | -- | |||||||||||
| Fellowship Expenses (fellows travel, | - | 11,425- | - | -- | - | -- | - | 11,425- | - | -- | |||||||||||
| f | & |
CCXX R1 accounts (SS)
1/30/2024
1
| Telephone, internet and IT supscriptions (Zoom |
- 411- |
- -- |
- -- |
- 411- |
- -- |
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|---|---|---|---|---|---|---|---|---|---|
| ) Bank interest and charges |
- 67- |
- -- |
- -- |
- 67- |
- -- |
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| Volunteer Expenses | - 126- |
- -- |
- -- |
- 126- |
- -- |
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| Consultancy | - 75- |
- -- |
- -- |
- 75- |
- -- |
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| Independant Examination of Accounts | - 300- |
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| Photography | - 150- |
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| - -- |
- -- |
- -- |
- -- |
- -- |
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| **Sub total ** | - 23,636- |
- -- |
- -- |
- 23,636- |
- 5,188- |
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| A4 Asset and investment purchases, (see table) |
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| - -- |
- -- |
- -- |
- -- |
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| - -- |
- -- |
- -- |
- -- |
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| Sub total Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end **Cash funds this year end ** |
- -- |
- -- |
- -- |
- -- |
|||||
| - 23,636- |
- -- |
- -- |
- 23,636- |
- 5,188- |
|||||
| - 7,654- |
- -- |
- -- |
- 7,654- |
- 10,312- |
|||||
| - -- |
- -- |
- -- |
- -- |
- -- |
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| - -- |
- -- |
- -- |
- -- |
- -- |
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| - 7,654- |
- -- |
- -- |
- 7,654- |
- 13,096- |
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| Section B Statement of assets and liabilities at the end of the period | |||||||||
| Categories B1 Cash funds |
Details This figure is what was in account at the close of the year (as we had reserves carried over |
Unrestricted funds to nearest £ - -- - -- - -- |
Restricted funds to nearest £ - -- - -- - -- |
Endowment funds to nearest £ |
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| - -- |
- -- |
- -- |
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| - -- |
- -- |
- -- |
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| This figure is what was in account at the close of the year (as we had reserves carried over |
- -- |
- -- |
- -- |
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Total cash funds |
- 5,442- |
- -- |
- -- |
Section B Statement of assets and liabilities at the end of the period
| Unrestricted | Restricted funds | Restricted funds | Endowment | ||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Categories | Details | funds | funds | ||||||||||||
| to nearest £ | to nearest £ | to nearest £ | |||||||||||||
| B1 | Cash funds | - | -- | - | -- | - | -- | ||||||||
| - | -- | - | -- | - | -- | ||||||||||
| This figure is what was in account at the close of the year (as we had reserves carried over |
- | -- | - | -- | - | -- | |||||||||
| Total cash funds | - | 5,442- | - | -- | - | -- |
CCXX R2 accounts (SS)
1/30/2024
2
| B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use |
(agree balances with receipts and payments account (s)) Details |
Agreement Error | OK | OK |
|---|---|---|---|---|
| Unrestricted funds to nearest £ |
Restricted funds to nearest £ |
Endowment funds to nearest £ |
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| Current value (optional) |
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| Details | belongs |
Cost (optional) - -- - -- - -- - -- - -- - -- |
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CCXX R3 accounts (SS)
1/30/2024
3
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| Fund to which | Amount due | When due | ||||||||
| Details | liability relates | (optional) | (optional) | |||||||
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| Signature | Name | Date of approval | ||||||||
| #VALUE! | Matthew | Coates | 24/01/2024 | |||||||
| Lisa | Hack | |||||||||
| 26/01/2024 |
B5 Liabilities
Signed by one or two trustees on behalf of all the trustees
CCXX R4 accounts (SS)
1/30/2024
4