Dii
Trustees, Annual Report
Fortheyear Ended 316t March 2025
Reference and Administrative Information
Charlty namo: Ch6ylesmore Food Hub
Charlty registratlon number: 1191488
Regl8tered addre85: Cheyiesmore Communitycentre. Cheyiesmore, CV3 5JX
Trustee8:
Caroline Sinclair
Judi Garland
Joseph Jamieson
Andrew Rodgers
Bankers:
CAF Bank Ltd. 25 Klngs Hlll Avenue, Klngs Hlll, West Malllng, Kent ME19 4JQ
Structure. Governance and Management
Cheylesmore Food Hub is a charltable org8nis8tion governed by its Constitution, adopted
on 1410912020. The charityis overseen by the Board of Trustees, who are responsible for
settingstrategy, ensuringcompliancewlth charity18w, and overseeingthe effective
delNeryofthe charty's objectives.
Trustees are appointed in accordance wtth the governingdocument. Newtrustees receive
an indu¢tion coveringthe charity's aims, oper8tions, finances. and safeguarding
responsibilities.
The day-to-day runnlng of the Cheylesmore Food Hub Is carrled out bya small staff team,
supported by a strongvolunteer base.
Objectives and Activities
Our Charitable Objects
The charity's objects are to relieve poverty and financial hardship by providlngfood 8nd
essential household items to individuals and families in need within the south of Coventry
8pe¢ificallyCheylesmor8, E8rlsdon, Stonehou8e Estate and Whitley, although as partof
the Coventry Food Network it supports Coventrycitycouncilin the deliv8ry ofemergency
food support.
Public Benefit
TheTiustees confirm thatthey have had due regard to the Charity Commission's guld8nce
on public benefit and believe that the chariV8 activities continue to provide clear pubLic
benefit.
Review of Activities and Achievements
Growing Demand
Duringthe year. the charityexperienced 8 slight decreasefor socialsuperm8rket Servlces.
However, rising livingcosts, increased housingpressures, and benefitdelays have
continued to affect many households in ourcommunity.
The number of food Parcelsdistributed decreased by4.25% compared with the
previous year.
A growing proportion of users were families with chlldren and Individu818 in
employment who were nevertheless struggling to meet basic Living costs.
Despitethis increase, the charity remained committed to ensuringthat no one referred to
uswentwlthoutsupport.
Service Delivery
Thefood bank operated two distribution sessions perweek from Cheylesmorecommunlty
Centie. Members and service users have the option ofcollectinga food bag or having it
delivered, whlch is unique among other simi18r charities in Coventry and only possible due
to a strongte8m ofvolunteers. In addition to the so¢i81 $uperm£rket membership scheme
which is the core purp08e, thecharityalso 8UPPOrted emergencyfood distribution for
Coventry Citycouncil and the charityworked in partnership with local agencies to Signpost
clients to advice seNices, in¢ludingdebt, housing. and benefits support.
Volunteers
The Trustees wS8h to record their sincere thanks to our volunteers, whose dedication and
compassion continue to underpin the charivswork. Withouttheir commitment. the
chartywould not be ableto meetthe steadylevelof need within the community.
Financial Review
Financial Positlon
The charity's financial positlon at the year end is $table. While expenditure increased in
line with increases in the ¢ost offood as well as steady demand, thi$ was balanced by
consistent income from donations. grants, and the significant savings offered by
supermarkets donatingtheir surplus food.
Seasonal appeals fordonations from the I0¢81 community have continued to g8nerate a
good response, while the surplus offered by loc8lsuperm8rkets includingAsda, Tesco,
Sainsbury's and Aldi h8ve allowed the charityto enhance the amountoffresh produce
available in food bags.
The charity is eternally gr8tefulto Aubr6yAllen, 8 local butcherwhich. since the charity's
creation in 2020, has consistentlydonated high qualitysurplus meat and cheese products.
therebysaving the ch8rity budget in providing ess8ntial protein items to members and
recipients of em8rgencyfood b8gs.
Reserves Policy
The TTUStees have reviewed the charity's reserves policy 8nd believe th8t holding reserves
equivalent to 8pproximately3-5 months of operating costs is appropriate. This provides
fin8nci81 resilience whlle ensuring th8t funds are used to meet current need.
Going Concern
The Trustees believe that the charity remains a going concern and is we(l-placed to
continue its activities in the comlngyear.
Risk Management
The Trustees regu18riy reviewthe major risks faced bythe charity. Key risks include
sustained increases in dem8nd, rlslngfood. st8ffing and room hire costs. and volunteer
capacity. Mitigating actions include maintsinlng strong relationships With donors and
supermarket P8rtners, seekingoutfurthersources ofsurplusfood. prudentfinancial
management, and ongoingvolunteer recruitment.
Plans forthe Future
Looking ahead, the Trustees anticipate that demand foi food bank services wlll remain
high. The charlty's priorities for the coming year include:
Continuingto meet increased demandwhile maintainingseNlce quallty
Strengthening partnerships with local supermarkets 8nd ¢ommunity groups such as
religious organis8tions, 5POrts clubs, schools and membership organisatlons that
can drive food donations at reguiartirnes duringtheyear.
Diversifying income sources to protect long-term sustainability
Ensuring the t8sks are covered by continuing to recruit and inv9St in volunteers
Statement ofTrustees' Responsibilities
The Trustees are responsible forpreparingthe Trustees'Annual Report and financi8l
ststements in accordancewith applicable law and UKA¢¢ountingStandards. They are
responsiblefor keeping proper accounting records 8nd Safeguardingthe ch8ritys assets.
Approval
This repothwas approved bythe Trustees and signed on their behalf.
Signed:
Name: CAEJU1r6 sipcLA¢L
Position: Chair of Trustees
Date:
LU/al/l
Signed:
Name: SbE6EXS
Position: Trustee
Date: io
Charity registration number: 1191488
**CHEYLESMORE FOOD HUB TRUSTEES' REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025**
Panthera Limited Chartered Management Accountants The Manor Main Street Grove Oxfordshire OX12 7JJ
## **CHEYLESMORE FOOD HUB Contents**
||**Page**|
|---|---|
|Reference and Administrative Details|1|
|Trustees' Report|2—4|
|Independent Examiner's Report|5|
|Statement of Financial Activities|6|
|Statement of Financial Position|7|
|Notes to the Financial Statements|8—11|
|The following pages do not form part of the statutory accounts:||
|Detailed Statement of Financial Activities|12|
**CHEYLESMORE FOOD HUB Reference and Administrative Details For The Year Ended 31 March 2025**
|**Trustees**|Miss Caroline Sinclair|
|---|---|
||Mr Joseph Jamieson|
||Mr Andrew Rodgers|
||Miss Judi Garland|
|**Charity Number**|1191488|
|**Principal Address**|Cheylesmore Food Hub|
||Cheylesmore Community Centre|
||Poitiers Road|
||Coventry|
||CV3 5JX|
|**Independent Examiner**|Panthera Limited Chartered Management Accountants|
||Panthera Limited|
||Chartered Management Accountants|
||The Manor|
||Main Street|
||Grove|
||Oxfordshire|
||OX12 7JJ|
|**Bankers**|CAF Bank|
||25 Kings Hill Avenue|
||Kings Hill|
||West Malling|
||Kent|
||ME19 4JQ|
Page 1
**CHEYLESMORE FOOD HUB Trustees' Report For The Year Ended 31 March 2025**
The trustees present their report and the financial statements for the year ended 31 March 2025.
## **Objectives and Activities**
## **Aims and Objectives**
The charity's objects are to relieve poverty and financial hardship by providing food and essential household items to individuals and families in need within the south of Coventry - specifically Cheylesmore, Earlsdon, Stonehouse Estate and Whitley, although as part of the Coventry Food Network it supports Coventry City Council in the delivery of emergency food support.
## **Public Benefit**
The Trustees confirm that they have had due regard to the Charity Commission's guidance on public benefit and believe that the charity's activities continue to provide clear public benefit.
## **Achievements and Performance**
## **Main Achievements**
## **Growing Demand**
During the year, the charity experienced a slight decrease for social supermarket services. However, rising living costs, increased housing pressures, and benefit delays have continued to affect many households in our community.
The number of food parcels distributed decreased by 4.25% compared with the previous year. A growing proportion of users were families with children and individuals in employment who were nevertheless struggling to meet basic living costs.
Despite this increase, the charity remained committed to ensuring that no one referred to us went without support.
## **Service Delivery**
The food bank operated two distribution sessions per week from Cheylesmore Community Centre. Members and service users have the option of collecting a food bag or having it delivered, which is unique among other similar charities in Coventry and only possible due to a strong team of volunteers. In addition to the social supermarket membership scheme which is the core purpose, the charity also supported emergency food distribution for Coventry City Council and the charity worked in partnership with local agencies to signpost clients to advice services, including debt, housing, and benefits support.
## **Volunteers**
The Trustees wish to record their sincere thanks to our volunteers, whose dedication and compassion continue to underpin the charity's work. Without their commitment, the charity would not be able to meet the steady level of need within the community.
## **Financial Review**
## **Financial Position**
The charity's financial position at the year end is stable. While expenditure increased in line with increases in the cost of food as well as steady demand, this was balanced by consistent income from donations, grants, and the significant savings offered by supermarkets donating their surplus food.
Seasonal appeals for donations from the local community have continued to generate a good response, while the surplus offered by local supermarkets including Asda, Tesco, Sainsbury's and Aldi have allowed the charity to enhance the amount of fresh produce available in food bags.
The charity is eternally grateful to Aubrey Allen, a local butcher which, since the charity's creation in 2020, has consistently donated high quality surplus meat and cheese products, thereby saving the charity budget in providing essential protein items to members and recipients of emergency food bags.
Page 2
**CHEYLESMORE FOOD HUB Trustees' Report (continued) For The Year Ended 31 March 2025**
## **Reserves Policy**
The Trustees have reviewed the charity's reserves policy and believe that holding reserves equivalent to approximately 3-5 months of operating costs is appropriate. This provides financial resilience while ensuring that funds are used to meet current need.
## **Going Concern**
The Trustees believe that the charity remains a going concern and is well-placed to continue its activities in the coming year.
## **Additional Note**
## **Risk Management**
The Trustees regularly review the major risks faced by the charity. Key risks include sustained increases in demand, rising food, staffing and room hire costs, and volunteer capacity. Mitigating actions include maintaining strong relationships with donors and supermarket partners, seeking out further sources of surplus food, prudent financial management, and ongoing volunteer recruitment.
## **Plans for the Future**
Looking ahead, the Trustees anticipate that demand for food bank services will remain high. The charity's priorities for the coming year include:
- Continuing to meet increased demand while maintaining service quality
- Strengthening partnerships with local supermarkets and community groups such as religious organisations, sports clubs, schools and membership organisations that can drive food donations at regular times during the year. Diversifying income sources to protect long-term sustainability
- Ensuring the tasks are covered by continuing to recruit and invest in volunteers
## **Structure, Governance and Management**
## **Governing Document**
Cheylesmore Food Hub is a charitable organisation governed by its Constitution, adopted on 14/09/2020. The charity is overseen by the Board of Trustees, who are responsible for setting strategy, ensuring compliance with charity law, and overseeing the effective delivery of the charity's objectives.
Trustees are appointed in accordance with the governing document. New trustees receive an induction covering the charity's aims, operations, finances, and safeguarding responsibilities.
The day-to-day running of the Cheylesmore Food Hub is carried out by a small staff team, supported by a strong volunteer base.
## **Statement of Trustees' Responsibilities**
The trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The trustees are responsible for keeping adequate accounting records which disclose with reasonable accuracy at anytime the financial position of the charity and to enable them to ensure that the accounts comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Page 3
**CHEYLESMORE FOOD HUB Trustees' Report (continued) For The Year Ended 31 March 2025**
The trustees' report was approved by the board of trustees and signed on its behalf by:
Miss Caroline Sinclair Trustee Date
Mr Andrew Rodgers Trustee
Page 4
## **CHEYLESMORE FOOD HUB Independent Examiner's Report to the Trustees of CHEYLESMORE FOOD HUB For The Year Ended 31 March 2025**
I report to the trustees on my examination of the accounts of CHEYLESMORE FOOD HUB (the Trust) for the year ended 31 March 2025.
## **Responsibilities and Basis of Report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent Examiner's Statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and contents of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Panthera Limited Chartered Management Accountants
Date The Manor Main Street Grove Oxfordshire OX12 7JJ
Page 5
## **CHEYLESMORE FOOD HUB Statement of Financial Activities For The Year Ended 31 March 2025**
|**Notes**
**INCOME AND ENDOWMENTS FROM:**
Donations and legacies
**3**
Investments
**4**
Other
**5**
**EXPENDITURE ON:**
Raising funds
**7**
Charitable activities:
**7**
Activities
**NET INCOME/(EXPENDITURE)**
**NET MOVEMENT IN FUNDS**
**RECONCILIATION OF FUNDS:**
Total funds brought forward
**TOTAL FUNDS CARRIED FORWARD**
**15**|**2025**
**Unrestricted**
**funds**
**£**
25,111
49
63,617|**2024**
**Unrestricted**
**funds**
**£**
17,870
83
45,155|
|---|---|---|
||88,777|63,108|
||-
(78,200)|3
(92,889)|
||(78,200)|(92,886)|
||10,577|(29,778)|
||10,577
26,042|(29,778)
55,820|
||36,619|26,042|
The notes on pages 8 to 11 form part of these financial statements.
Page 6
## **CHEYLESMORE FOOD HUB Statement of Financial Position As At 31 March 2025**
|**Notes**
**FIXED ASSETS**
**CURRENT ASSETS**
Debtors
**12**
Cash at bank and in hand
**Creditors: Amounts Falling Due Within One Year**
**13**
**NET CURRENT ASSETS (LIABILITIES)**
**TOTAL ASSETS LESS CURRENT LIABILITIES**
**NET ASSETS**
**FUNDS OF THE CHARITY**
Unrestricted Funds
**TOTAL FUNDS**
**15**|**2025**
**Unrestricted**
**funds**
**£**|**2024**
**Total**
**funds**
**£**|
|---|---|---|
||1,118
38,416|4,368
23,865|
||39,534
(2,915)|28,233
(2,191)|
||36,619|26,042|
||36,619|26,042|
||36,619|26,042|
||36,619|26,042|
||36,619|26,042|
On behalf of the board
Miss Caroline Sinclair Trustee Date
The notes on pages 8 to 11 form part of these financial statements.
Page 7
**CHEYLESMORE FOOD HUB Notes to the Financial Statements For The Year Ended 31 March 2025**
## 1. **General Information**
CHEYLESMORE FOOD HUB is a charitable incorporated organisation registered with the Charity Commission, registered charity number 1191488. The principal address is Cheylesmore Food Hub, Cheylesmore Community Centre, Poitiers Road, Coventry, CV3 5JX.
## 2. **Accounting Policies**
## 2.1. **Basis of Preparation of Financial Statements**
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)", Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Charities Act 2011.
The charity is a Public Benefit Entity as defined by FRS 102.
## 2.2. **Tangible Fixed Assets and Depreciation**
Tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. Depreciation is provided at rates calculated to write off the cost of the fixed assets, less their estimated residual value, over their expected useful lives on the following bases:
## 2.3. **Cash and Cash Equivalents**
Cash and cash equivalents are basic financial assets and include cash in hand and deposits held at call with banks, other short-term highly liquid investments that mature in no more than three months from the date of acquisition and are readily convertible to a known amount of cash with insignificant risk of change in value, and bank overdrafts.
## 3. **Income from Donations and Legacies**
|Donations and gifts
.
**Investment Income**
Bank interest receivable
.
**Other Income**
Other income type A
.
**Net Income/(Expenditure)**
he net income/(expenditure) is stated after charging/(crediting):
Depreciation of tangible fixed assets - owned|**2025**
**Unrestricted**
**funds**
**£**
25,111|**2024**
**Unrestricted**
**funds**
**£**
17,870|
|---|---|---|
||**2025**
**Unrestricted**
**funds**
**£**
49|**2024**
**Unrestricted**
**funds**
**£**
83|
||**2025**
**Unrestricted**
**funds**
**£**
63,617|**2024**
**Unrestricted**
**funds**
**£**
45,155|
||**2025**
**£**
-|**2024**
**£**
170|
## 4. **Investment Income**
5. **Other Income**
## 6. **Net Income/(Expenditure)**
The net income/(expenditure) is stated after charging/(crediting):
Page 8
**CHEYLESMORE FOOD HUB Notes to the Financial Statements (continued) For The Year Ended 31 March 2025**
## 7. **Analysis of Expenditure**
|.
**Analysis of Expenditure**||||
|---|---|---|---|
|Activities|**Activities**
**undertaken**
**directly**
**£**
36677|**Support**
**costs**
(see note 8)
**£**
41523|**2025**
**Total**
**£**
78200|
|Raising funds
Activities
.
**Support Costs**
Employee costs
Premises expenses
General administration
Interest payable
Employee costs
Premises expenses
General administration
Depreciation
Interest payable|,|,|,|
||**Activities**
**undertaken**
**directly**
**£**
-
55,222|**Support**
**costs**
(see note 8)
**£**
(3)
37,667|**2024**
**Total**
**£**
(3)
92,889|
||55,222|37,664|92,886|
||**Raising**
**funds**
**£**
-
-
(3)
-
-|**Activities**
**£**
26,053
8,511
2,873
170
60|**2025**
**Activities**
**£**
28,635
9,161
3,667
60|
||||41,523|
||||**2024**
**Total**
**£**
26,053
8,511
2,870
170
60|
||(3)|37,667|37,664|
8. **Support Costs**
Page 9
## **CHEYLESMORE FOOD HUB Notes to the Financial Statements (continued) For The Year Ended 31 March 2025**
## 9. **Staff Costs**
Staff costs were as follows:
|taff costs were as follows:|||
|---|---|---|
|Wages and salaries
Other pension costs|**2025**
**£**
27,676
462
28,138|**2024**
**£**
25,203
480|
|||25,683|
No employees received employee benefits (excluding employer pension costs) for the reporting period of more than £60,000.
## 10. **Average Number of Employees**
Average number of employees during the year was: 2 (2024: 2)
11. **Tangible Assets**
|**Cost**
As at 1 April 2024
As at 31 March 2025
**Depreciation**
As at 1 April 2024
As at 31 March 2025
**Net Book Value**
As at 31 March 2025
As at 1 April 2024
12.
**Debtors**
**Due within one year**
Other debtors
13.
**Creditors: Amounts Falling Due Within One Year**
Bank loans and overdrafts
Other creditors
Taxation and social security
Accruals and deferred income|**2025**
**£**
1,118
**2025**
**£**
220
-
705
1,990
2,915|**Fixtures &**
**Fittings**
**£**
340|
|---|---|---|
|||340|
|||340|
|||340|
|||-|
|||-|
|||**2024**
**£**
4,368|
|||**2024**
**£**
-
112
679
1,400|
|||2,191|
Page 10
## **CHEYLESMORE FOOD HUB Notes to the Financial Statements (continued) For The Year Ended 31 March 2025**
## 14. **Pension Commitments**
The charity operates a defined contribution pension scheme. The assets of the scheme are held separately from those of the charity in an independently administered fund.
During the year the charge to the statement of financial activities in respect of defined contribution schemes was £462 (2024: £480).
At the statement of financial position date contributions of £NIL were due to the fund and are included in creditors.
## 15. **Movement in Funds**
|5.
**Movement in Funds**|||||
|---|---|---|---|---|
|**Unrestricted funds**
General:
General unrestricted fund
**Total funds**
**Unrestricted funds**
General:
General unrestricted fund
**Total funds**|**As at 1 April**
**2024**
**£**
26,042|**Income**
**£**
88,777|**Expenditure**
**£**
(78,200)|**As at 31**
**March 2025**
**£**
36,619|
||26,042|88,777|(78,200)|36,619|
||**As at 1 April**
**2023**
**£**
55,820|**Income**
**£**
63,108|**Expenditure**
**£**
(92,886)|**As at 31**
**March 2024**
**£**
26,042|
||55,820|63,108|(92,886)|26,042|
## 16. **Transactions with Trustees**
During the year the expenses reimbursed to the trustees or paid directly to third parties were as follows:
|**2025**|**2024**|
|---|---|
|**£**|**£**|
## 17. **Related Party Disclosures**
Page 11
## **CHEYLESMORE FOOD HUB Detailed Statement of Financial Activities For The Year Ended 31 March 2025**
|**INCOME AND ENDOWMENTS FROM:**
**Donations and legacies**
Donations and gifts
**Investments**
Bank interest receivable
**Other**
Other income type A
**EXPENDITURE ON:**
**Raising funds**
Sundry expenses
**Charitable Activities:**
**Activities**
Purchases
Other direct costs
Wages and salaries
Employers pensions - defined contributions scheme
Travel and subsistence expenses
Rent
Insurance
Printing, postage and stationery
Telecommunications and data costs
Accountancy fees
Subscriptions
Sundry expenses
Depreciation
Bank charges
**NET INCOME/(EXPENDITURE)**|**2025**
**Total**
**funds**
**£**
25,111|**2024**
**Total**
**funds**
**£**
17,870|
|---|---|---|
||25,111
49|17,870
83|
||49
63,617|83
45,155|
||63,617|45,155|
||88,777
-|63,108
3|
||-
(36,046)
(631)
(27,676)
(462)
(497)
(9,161)
(563)
(118)
(216)
(2,595)
(175)
-
-
(60)|3
(44,326)
(10,896)
(25,203)
(480)
(370)
(8,511)
(525)
(143)
(158)
(1,400)
(175)
(472)
(170)
(60)|
||(78,200)|(92,889)|
||(78,200)|(92,886)|
||10,577|(29,778)|
Page 12
Charity registration number: 1191488
**CHEYLESMORE FOOD HUB TRUSTEES' REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025**
Panthera Limited Chartered Management Accountants The Manor Main Street Grove Oxfordshire OX12 7JJ
## **CHEYLESMORE FOOD HUB Contents**
||**Page**|
|---|---|
|Reference and Administrative Details|1|
|Trustees' Report|2—4|
|Independent Examiner's Report|5|
|Statement of Financial Activities|6|
|Statement of Financial Position|7|
|Notes to the Financial Statements|8—11|
|The following pages do not form part of the statutory accounts:||
|Detailed Statement of Financial Activities|12|
**CHEYLESMORE FOOD HUB Reference and Administrative Details For The Year Ended 31 March 2025**
|**Trustees**|Miss Caroline Sinclair|
|---|---|
||Mr Joseph Jamieson|
||Mr Andrew Rodgers|
||Miss Judi Garland|
|**Charity Number**|1191488|
|**Principal Address**|Cheylesmore Food Hub|
||Cheylesmore Community Centre|
||Poitiers Road|
||Coventry|
||CV3 5JX|
|**Independent Examiner**|Panthera Limited Chartered Management Accountants|
||Panthera Limited|
||Chartered Management Accountants|
||The Manor|
||Main Street|
||Grove|
||Oxfordshire|
||OX12 7JJ|
|**Bankers**|CAF Bank|
||25 Kings Hill Avenue|
||Kings Hill|
||West Malling|
||Kent|
||ME19 4JQ|
Page 1
**CHEYLESMORE FOOD HUB Trustees' Report For The Year Ended 31 March 2025**
The trustees present their report and the financial statements for the year ended 31 March 2025.
## **Objectives and Activities**
## **Aims and Objectives**
The charity's objects are to relieve poverty and financial hardship by providing food and essential household items to individuals and families in need within the south of Coventry - specifically Cheylesmore, Earlsdon, Stonehouse Estate and Whitley, although as part of the Coventry Food Network it supports Coventry City Council in the delivery of emergency food support.
## **Public Benefit**
The Trustees confirm that they have had due regard to the Charity Commission's guidance on public benefit and believe that the charity's activities continue to provide clear public benefit.
## **Achievements and Performance**
## **Main Achievements**
## **Growing Demand**
During the year, the charity experienced a slight decrease for social supermarket services. However, rising living costs, increased housing pressures, and benefit delays have continued to affect many households in our community.
The number of food parcels distributed decreased by 4.25% compared with the previous year. A growing proportion of users were families with children and individuals in employment who were nevertheless struggling to meet basic living costs.
Despite this increase, the charity remained committed to ensuring that no one referred to us went without support.
## **Service Delivery**
The food bank operated two distribution sessions per week from Cheylesmore Community Centre. Members and service users have the option of collecting a food bag or having it delivered, which is unique among other similar charities in Coventry and only possible due to a strong team of volunteers. In addition to the social supermarket membership scheme which is the core purpose, the charity also supported emergency food distribution for Coventry City Council and the charity worked in partnership with local agencies to signpost clients to advice services, including debt, housing, and benefits support.
## **Volunteers**
The Trustees wish to record their sincere thanks to our volunteers, whose dedication and compassion continue to underpin the charity's work. Without their commitment, the charity would not be able to meet the steady level of need within the community.
## **Financial Review**
## **Financial Position**
The charity's financial position at the year end is stable. While expenditure increased in line with increases in the cost of food as well as steady demand, this was balanced by consistent income from donations, grants, and the significant savings offered by supermarkets donating their surplus food.
Seasonal appeals for donations from the local community have continued to generate a good response, while the surplus offered by local supermarkets including Asda, Tesco, Sainsbury's and Aldi have allowed the charity to enhance the amount of fresh produce available in food bags.
The charity is eternally grateful to Aubrey Allen, a local butcher which, since the charity's creation in 2020, has consistently donated high quality surplus meat and cheese products, thereby saving the charity budget in providing essential protein items to members and recipients of emergency food bags.
Page 2
**CHEYLESMORE FOOD HUB Trustees' Report (continued) For The Year Ended 31 March 2025**
## **Reserves Policy**
The Trustees have reviewed the charity's reserves policy and believe that holding reserves equivalent to approximately 3-5 months of operating costs is appropriate. This provides financial resilience while ensuring that funds are used to meet current need.
## **Going Concern**
The Trustees believe that the charity remains a going concern and is well-placed to continue its activities in the coming year.
## **Additional Note**
## **Risk Management**
The Trustees regularly review the major risks faced by the charity. Key risks include sustained increases in demand, rising food, staffing and room hire costs, and volunteer capacity. Mitigating actions include maintaining strong relationships with donors and supermarket partners, seeking out further sources of surplus food, prudent financial management, and ongoing volunteer recruitment.
## **Plans for the Future**
Looking ahead, the Trustees anticipate that demand for food bank services will remain high. The charity's priorities for the coming year include:
- Continuing to meet increased demand while maintaining service quality
- Strengthening partnerships with local supermarkets and community groups such as religious organisations, sports clubs, schools and membership organisations that can drive food donations at regular times during the year. Diversifying income sources to protect long-term sustainability
- Ensuring the tasks are covered by continuing to recruit and invest in volunteers
## **Structure, Governance and Management**
## **Governing Document**
Cheylesmore Food Hub is a charitable organisation governed by its Constitution, adopted on 14/09/2020. The charity is overseen by the Board of Trustees, who are responsible for setting strategy, ensuring compliance with charity law, and overseeing the effective delivery of the charity's objectives.
Trustees are appointed in accordance with the governing document. New trustees receive an induction covering the charity's aims, operations, finances, and safeguarding responsibilities.
The day-to-day running of the Cheylesmore Food Hub is carried out by a small staff team, supported by a strong volunteer base.
## **Statement of Trustees' Responsibilities**
The trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The trustees are responsible for keeping adequate accounting records which disclose with reasonable accuracy at anytime the financial position of the charity and to enable them to ensure that the accounts comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Page 3
**CHEYLESMORE FOOD HUB Trustees' Report (continued) For The Year Ended 31 March 2025**
The trustees' report was approved by the board of trustees and signed on its behalf by:
Miss Caroline Sinclair Trustee Date
Mr Andrew Rodgers Trustee
Page 4
## **CHEYLESMORE FOOD HUB Independent Examiner's Report to the Trustees of CHEYLESMORE FOOD HUB For The Year Ended 31 March 2025**
I report to the trustees on my examination of the accounts of CHEYLESMORE FOOD HUB (the Trust) for the year ended 31 March 2025.
## **Responsibilities and Basis of Report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent Examiner's Statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and contents of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Panthera Limited Chartered Management Accountants
Date The Manor Main Street Grove Oxfordshire OX12 7JJ
Page 5
## **CHEYLESMORE FOOD HUB Statement of Financial Activities For The Year Ended 31 March 2025**
|**Notes**
**INCOME AND ENDOWMENTS FROM:**
Donations and legacies
**3**
Investments
**4**
Other
**5**
**EXPENDITURE ON:**
Raising funds
**7**
Charitable activities:
**7**
Activities
**NET INCOME/(EXPENDITURE)**
**NET MOVEMENT IN FUNDS**
**RECONCILIATION OF FUNDS:**
Total funds brought forward
**TOTAL FUNDS CARRIED FORWARD**
**15**|**2025**
**Unrestricted**
**funds**
**£**
25,111
49
63,617|**2024**
**Unrestricted**
**funds**
**£**
17,870
83
45,155|
|---|---|---|
||88,777|63,108|
||-
(78,200)|3
(92,889)|
||(78,200)|(92,886)|
||10,577|(29,778)|
||10,577
26,042|(29,778)
55,820|
||36,619|26,042|
The notes on pages 8 to 11 form part of these financial statements.
Page 6
## **CHEYLESMORE FOOD HUB Statement of Financial Position As At 31 March 2025**
|**Notes**
**FIXED ASSETS**
**CURRENT ASSETS**
Debtors
**12**
Cash at bank and in hand
**Creditors: Amounts Falling Due Within One Year**
**13**
**NET CURRENT ASSETS (LIABILITIES)**
**TOTAL ASSETS LESS CURRENT LIABILITIES**
**NET ASSETS**
**FUNDS OF THE CHARITY**
Unrestricted Funds
**TOTAL FUNDS**
**15**|**2025**
**Unrestricted**
**funds**
**£**|**2024**
**Total**
**funds**
**£**|
|---|---|---|
||1,118
38,416|4,368
23,865|
||39,534
(2,915)|28,233
(2,191)|
||36,619|26,042|
||36,619|26,042|
||36,619|26,042|
||36,619|26,042|
||36,619|26,042|
On behalf of the board
Miss Caroline Sinclair Trustee Date
The notes on pages 8 to 11 form part of these financial statements.
Page 7
**CHEYLESMORE FOOD HUB Notes to the Financial Statements For The Year Ended 31 March 2025**
## 1. **General Information**
CHEYLESMORE FOOD HUB is a charitable incorporated organisation registered with the Charity Commission, registered charity number 1191488. The principal address is Cheylesmore Food Hub, Cheylesmore Community Centre, Poitiers Road, Coventry, CV3 5JX.
## 2. **Accounting Policies**
## 2.1. **Basis of Preparation of Financial Statements**
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)", Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Charities Act 2011.
The charity is a Public Benefit Entity as defined by FRS 102.
## 2.2. **Tangible Fixed Assets and Depreciation**
Tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. Depreciation is provided at rates calculated to write off the cost of the fixed assets, less their estimated residual value, over their expected useful lives on the following bases:
## 2.3. **Cash and Cash Equivalents**
Cash and cash equivalents are basic financial assets and include cash in hand and deposits held at call with banks, other short-term highly liquid investments that mature in no more than three months from the date of acquisition and are readily convertible to a known amount of cash with insignificant risk of change in value, and bank overdrafts.
## 3. **Income from Donations and Legacies**
|Donations and gifts
.
**Investment Income**
Bank interest receivable
.
**Other Income**
Other income type A
.
**Net Income/(Expenditure)**
he net income/(expenditure) is stated after charging/(crediting):
Depreciation of tangible fixed assets - owned|**2025**
**Unrestricted**
**funds**
**£**
25,111|**2024**
**Unrestricted**
**funds**
**£**
17,870|
|---|---|---|
||**2025**
**Unrestricted**
**funds**
**£**
49|**2024**
**Unrestricted**
**funds**
**£**
83|
||**2025**
**Unrestricted**
**funds**
**£**
63,617|**2024**
**Unrestricted**
**funds**
**£**
45,155|
||**2025**
**£**
-|**2024**
**£**
170|
## 4. **Investment Income**
5. **Other Income**
## 6. **Net Income/(Expenditure)**
The net income/(expenditure) is stated after charging/(crediting):
Page 8
**CHEYLESMORE FOOD HUB Notes to the Financial Statements (continued) For The Year Ended 31 March 2025**
## 7. **Analysis of Expenditure**
|.
**Analysis of Expenditure**||||
|---|---|---|---|
|Activities|**Activities**
**undertaken**
**directly**
**£**
36677|**Support**
**costs**
(see note 8)
**£**
41523|**2025**
**Total**
**£**
78200|
|Raising funds
Activities
.
**Support Costs**
Employee costs
Premises expenses
General administration
Interest payable
Employee costs
Premises expenses
General administration
Depreciation
Interest payable|,|,|,|
||**Activities**
**undertaken**
**directly**
**£**
-
55,222|**Support**
**costs**
(see note 8)
**£**
(3)
37,667|**2024**
**Total**
**£**
(3)
92,889|
||55,222|37,664|92,886|
||**Raising**
**funds**
**£**
-
-
(3)
-
-|**Activities**
**£**
26,053
8,511
2,873
170
60|**2025**
**Activities**
**£**
28,635
9,161
3,667
60|
||||41,523|
||||**2024**
**Total**
**£**
26,053
8,511
2,870
170
60|
||(3)|37,667|37,664|
8. **Support Costs**
Page 9
## **CHEYLESMORE FOOD HUB Notes to the Financial Statements (continued) For The Year Ended 31 March 2025**
## 9. **Staff Costs**
Staff costs were as follows:
|taff costs were as follows:|||
|---|---|---|
|Wages and salaries
Other pension costs|**2025**
**£**
27,676
462
28,138|**2024**
**£**
25,203
480|
|||25,683|
No employees received employee benefits (excluding employer pension costs) for the reporting period of more than £60,000.
## 10. **Average Number of Employees**
Average number of employees during the year was: 2 (2024: 2)
11. **Tangible Assets**
|**Cost**
As at 1 April 2024
As at 31 March 2025
**Depreciation**
As at 1 April 2024
As at 31 March 2025
**Net Book Value**
As at 31 March 2025
As at 1 April 2024
12.
**Debtors**
**Due within one year**
Other debtors
13.
**Creditors: Amounts Falling Due Within One Year**
Bank loans and overdrafts
Other creditors
Taxation and social security
Accruals and deferred income|**2025**
**£**
1,118
**2025**
**£**
220
-
705
1,990
2,915|**Fixtures &**
**Fittings**
**£**
340|
|---|---|---|
|||340|
|||340|
|||340|
|||-|
|||-|
|||**2024**
**£**
4,368|
|||**2024**
**£**
-
112
679
1,400|
|||2,191|
Page 10
## **CHEYLESMORE FOOD HUB Notes to the Financial Statements (continued) For The Year Ended 31 March 2025**
## 14. **Pension Commitments**
The charity operates a defined contribution pension scheme. The assets of the scheme are held separately from those of the charity in an independently administered fund.
During the year the charge to the statement of financial activities in respect of defined contribution schemes was £462 (2024: £480).
At the statement of financial position date contributions of £NIL were due to the fund and are included in creditors.
## 15. **Movement in Funds**
|5.
**Movement in Funds**|||||
|---|---|---|---|---|
|**Unrestricted funds**
General:
General unrestricted fund
**Total funds**
**Unrestricted funds**
General:
General unrestricted fund
**Total funds**|**As at 1 April**
**2024**
**£**
26,042|**Income**
**£**
88,777|**Expenditure**
**£**
(78,200)|**As at 31**
**March 2025**
**£**
36,619|
||26,042|88,777|(78,200)|36,619|
||**As at 1 April**
**2023**
**£**
55,820|**Income**
**£**
63,108|**Expenditure**
**£**
(92,886)|**As at 31**
**March 2024**
**£**
26,042|
||55,820|63,108|(92,886)|26,042|
## 16. **Transactions with Trustees**
During the year the expenses reimbursed to the trustees or paid directly to third parties were as follows:
|**2025**|**2024**|
|---|---|
|**£**|**£**|
## 17. **Related Party Disclosures**
Page 11
## **CHEYLESMORE FOOD HUB Detailed Statement of Financial Activities For The Year Ended 31 March 2025**
|**INCOME AND ENDOWMENTS FROM:**
**Donations and legacies**
Donations and gifts
**Investments**
Bank interest receivable
**Other**
Other income type A
**EXPENDITURE ON:**
**Raising funds**
Sundry expenses
**Charitable Activities:**
**Activities**
Purchases
Other direct costs
Wages and salaries
Employers pensions - defined contributions scheme
Travel and subsistence expenses
Rent
Insurance
Printing, postage and stationery
Telecommunications and data costs
Accountancy fees
Subscriptions
Sundry expenses
Depreciation
Bank charges
**NET INCOME/(EXPENDITURE)**|**2025**
**Total**
**funds**
**£**
25,111|**2024**
**Total**
**funds**
**£**
17,870|
|---|---|---|
||25,111
49|17,870
83|
||49
63,617|83
45,155|
||63,617|45,155|
||88,777
-|63,108
3|
||-
(36,046)
(631)
(27,676)
(462)
(497)
(9,161)
(563)
(118)
(216)
(2,595)
(175)
-
-
(60)|3
(44,326)
(10,896)
(25,203)
(480)
(370)
(8,511)
(525)
(143)
(158)
(1,400)
(175)
(472)
(170)
(60)|
||(78,200)|(92,889)|
||(78,200)|(92,886)|
||10,577|(29,778)|
Page 12