Dorset Parent Carer Council .
Chairs Report AGM 2/11/23
Thank you for a?ending our 2[nd] AGM as a charity. I would like to express my thanks to the volunteers who work on our steering group, beach huts admin, membership admin for the support and commitment and those volunteers who parIcipate in many of the projects/work we undertake.
There will be a report to come from our ParIcipaIon coordinator, Elaine who will summarise the breadth of the groups/ boards and Projects we are acIvely involved in. I and the steering group would like to thank and recognise all the hard work that Elaine has undertaken and whilst she steps away from the full Ime role appreciate her decision to sIll support the forum on a part Ime basis. We recognise that we will now need to consider her replacement.
I would like to introduce to the trustees our funded AuIsm in Schools project, parIcipaIon worker Tamsin. This project of which we hold all the funding from NHS England with support and scruIny by the NaIonal Network of Parent Carer Forums is developing at a pace and alongside idenIfied schools parent carers are integral to this project. Further informaIon can be found on our website.
Our working partnership with the Local Authority is sIll strong and whilst they are sIll developing services fit for future demands for all Children and Young People in Dorset we are recognised as a strong forum that can challenge, support, iniIate conversaIons that influence decisions. It is also rewarding that in current projects funded by Government or Health that they expect the local recognised Parent Carer Forum to be involved.
Whilst our local Health Services are in this period of massive change to their structure we sIll, although acIvely seeking funding , Dorset including Bournemouth Christchurch and Poole forum are the only South West health area not being funded. Ensure our a?endance and parIcipaIon in many of their long term service changes, projects and boards where the voice of the Parent Carer has to be heard.
As an organisaIon we ourselves are supported through the NaIonal Network of Parent Carer Forums. We are also part of the South West Regional group where we can share our concerns, ideas, share pracIces good and bad that each Authority develop. It is important to us that to get together at Yearly NaIonal Conference
gives us a plaWorm to raise and challenge government as a collecIve of strong parent carer voices.
There is a phrase being used by the local authority called check and challenge so if I may :
Our Check – we are sIll acIve, listened to and listening to parent carers. We have relaIonships with support groups and the wider communiIes that we value.
Our Challenge – Sustainability, the future as our key volunteers move on with their lives as their children grow and also move on. Because we cannot let the respect, trust and engagement we have built with the Local Authority, health and the wider community be lost or weakened.
Lesley Mellor
Chair.
.
Dorset Parent Carer Council
Registered Charity Number: 1191487
Trustees and Finance Report 2023
for the period 1 April 2022 to 31 March 2023
Reference and administration details
The charity’s principal address:
Unit 12 Herringston Barn Dorchester DT2 9PU
Names of the charity trustees:
Lesley Mellor (Chair) Tracey Richards Julie Parham Nicola Smith Annmarie Carter
Structure, governance and management
Type of governing document: Constitution How the charity is constituted: Unincorporated association Trustee selection method: Appointed by Members
Staff and volunteers:
During the year to 31 March 2023, DPCC had one employee, a Participation Co-ordinator, and there were also volunteers in the following roles:
-
DPCC membership co-ordinator
-
Events co-ordinator
-
Beach hut co-ordinator
-
Parent Representatives
-
Steering Group members
-
Trustees
-
Treasurer
Objectives and activities
Summary of the objective outlined in Dorset Parent Carer Council’s governing document:
To relieve the needs of parent carers of children aged 0-25 years who are disabled or have additional needs in Dorset through the provision of (in particular, but not exclusively) events where parents and carers will have an opportunity to share views and gain information, advice and support.
The charity’s activities are outlined in the Chair and Participation Co-ordinator reports.
Dorset Parent Carer Council Principal address: Unit 12, Herringston Barn, Dorchester, DT2 9PU Registered charity number: 1191487 Registered offices: 10 Cornflower Close, Weymouth, DT3 6SZ
Dorset Parent Carer Council
Financial review
For the year 1 April 2022 to 31 March 2023, receipts and payments were as follows:
| £ | |
|---|---|
| Total receipts | 109,709 |
| Total payments | 38,822 |
| Bank balance at 31/3/23 | 165,871 |
| Cash in hand at 31/3/23 | 5 |
We are grateful for the financial support of the Department for Education and local partners via grants and project funding. This has enabled DPCC to offer opportunities for coproduction participation, training, and peer support, as well as to work collaboratively with partners to produce information and resources for parent carers and families.
The charity ended the financial year with funds allocated as follows:
| £ | |
|---|---|
| Reserves | 35,000 |
| Unrestricted funds | 3,876 |
| Restricted funds | 127,000 |
| Total | 165,876 |
Reserves
Dorset Parent Carer Council aims to maintain reserves at a level necessary to function effectively for a period of 12 months, should financial difficulties occur beyond the control of the charity. This equates to our core costs relating to staffing, administrative expenses, information and digital resources, and parent carer support. If required, additional funding streams would be sourced to facilitate a seamless continuation of service to our members.
Amounts held in reserve have been allocated with due consideration of the following:
-
An analysis of existing funds
-
The reliability of current income sources and new income opportunities
-
Expenditure on planned activities
-
Future needs, contingencies, and risks
-
Consequences of being unable to meet forecasted need.
There are no uncertainties about the charity as a going concern. There are sufficient funds in reserves to ensure continuity for twelve months after year end.
There are no funds in deficit at the year end.
Dorset Parent Carer Council Registered charity number: 1191487
Principal address: Unit 12, Herringston Barn, Dorchester, DT2 9PU Registered offices: 10 Cornflower Close, Weymouth, DT3 6SZ
Dorset Parent Carer Council
Statement of financial activities
| 31/03/2023 | 31/03/2022 | |
|---|---|---|
| £ | £ | |
| Receipts | ||
| Dept. for Education 16,957 |
17,334 | |
| Dorset Council 15,000 |
30,000 | |
| NHS | 640 | 2,000 |
| Somerset Parent Carer Forum 112 |
0 | |
| NHS Dorset ICB (Autism in Schools project) 77,000 |
0 | |
| Public Health | 0 | 50,000 |
| Undeclared from prior year 0 |
2,178 | |
| Total receipts | 109,709 | 101,512 |
| Payments | ||
| Staffing costs | 24,327 | 25,420 |
| Training | 4,440 | 0 |
| Meeting costs | 473 | 652 |
| Infrastructure costs 3,354 |
1,370 | |
| Resources, information development 692 |
931 | |
| Website charges/licences 945 |
939 | |
| Carer’s remuneration 868 |
350 | |
| Other | 1,914 | 1560 |
| Carer expenses 1,809 |
553 | |
| Total payments 38,822 |
31,775 | |
| Net receipts/payments 70,886 |
69,737 | |
| Cash funds last year end 94,990 |
25,253 | |
| Cash funds this year 165,876 |
94,990 |
During this period, £77,000 was received from NHS Dorset for the Autism in Schools project. Expenditure for the project did not commence until after the year end, therefore this sum was held in restricted funds and allocated to the project for use in the year to 31 March 2024.
Declaration
The trustees declare that they have approved the report above.
Signed on behalf of the charity’s trustees:
Signature Full name Janet Lesley Mellor Position Chair Date 03/11/2023
Dorset Parent Carer Council Registered charity number: 1191487
Principal address: Unit 12, Herringston Barn, Dorchester, DT2 9PU Registered offices: 10 Cornflower Close, Weymouth, DT3 6SZ
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
| Report to the trustees/ members of On accounts for the year ended Set out on page |
Dorset Parent Carer Council | Dorset Parent Carer Council | Dorset Parent Carer Council |
|---|---|---|---|
| 31 March 2023 | Charity no (if any) |
1191487 | |
| 3 |
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 March 2022.
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
| Signed: Name: Relevant professional qualification(s) or body (if any): Address: |
Date: | |
|---|---|---|
| 4 November 2023 | ||
| Adele Russell | ||
| Member of the Institute of Chartered Accountants in England & Wales | ||
| AR Accounting (Dorset) Ltd | ||
| 16 Fisherbridge Road, Weymouth | ||
| Dorset, DT3 6BT |
i
Dorset Parent Carer Council
Registered Charity Number: 1191487
Trustees and Finance Report 2023
for the period 1 April 2022 to 31 March 2023
Reference and administration details
The charity’s principal address:
Unit 12 Herringston Barn Dorchester DT2 9PU
Names of the charity trustees:
Lesley Mellor (Chair) Tracey Richards Julie Parham Nicola Smith Annmarie Carter
Structure, governance and management
Type of governing document: Constitution How the charity is constituted: Unincorporated association Trustee selection method: Appointed by Members
Staff and volunteers:
During the year to 31 March 2023, DPCC had one employee, a Participation Co-ordinator, and there were also volunteers in the following roles:
-
DPCC membership co-ordinator
-
Events co-ordinator
-
Beach hut co-ordinator
-
Parent Representatives
-
Steering Group members
-
Trustees
-
Treasurer
Objectives and activities
Summary of the objective outlined in Dorset Parent Carer Council’s governing document:
To relieve the needs of parent carers of children aged 0-25 years who are disabled or have additional needs in Dorset through the provision of (in particular, but not exclusively) events where parents and carers will have an opportunity to share views and gain information, advice and support.
The charity’s activities are outlined in the Chair and Participation Co-ordinator reports.
Dorset Parent Carer Council Principal address: Unit 12, Herringston Barn, Dorchester, DT2 9PU Registered charity number: 1191487 Registered offices: 10 Cornflower Close, Weymouth, DT3 6SZ
Dorset Parent Carer Council
Financial review
For the year 1 April 2022 to 31 March 2023, receipts and payments were as follows:
| £ | |
|---|---|
| Total receipts | 109,709 |
| Total payments | 38,822 |
| Bank balance at 31/3/23 | 165,871 |
| Cash in hand at 31/3/23 | 5 |
We are grateful for the financial support of the Department for Education and local partners via grants and project funding. This has enabled DPCC to offer opportunities for coproduction participation, training, and peer support, as well as to work collaboratively with partners to produce information and resources for parent carers and families.
The charity ended the financial year with funds allocated as follows:
| £ | |
|---|---|
| Reserves | 35,000 |
| Unrestricted funds | 3,876 |
| Restricted funds | 127,000 |
| Total | 165,876 |
Reserves
Dorset Parent Carer Council aims to maintain reserves at a level necessary to function effectively for a period of 12 months, should financial difficulties occur beyond the control of the charity. This equates to our core costs relating to staffing, administrative expenses, information and digital resources, and parent carer support. If required, additional funding streams would be sourced to facilitate a seamless continuation of service to our members.
Amounts held in reserve have been allocated with due consideration of the following:
-
An analysis of existing funds
-
The reliability of current income sources and new income opportunities
-
Expenditure on planned activities
-
Future needs, contingencies, and risks
-
Consequences of being unable to meet forecasted need.
There are no uncertainties about the charity as a going concern. There are sufficient funds in reserves to ensure continuity for twelve months after year end.
There are no funds in deficit at the year end.
Dorset Parent Carer Council Registered charity number: 1191487
Principal address: Unit 12, Herringston Barn, Dorchester, DT2 9PU Registered offices: 10 Cornflower Close, Weymouth, DT3 6SZ
Dorset Parent Carer Council
Statement of financial activities
| 31/03/2023 | 31/03/2022 | |
|---|---|---|
| £ | £ | |
| Receipts | ||
| Dept. for Education 16,957 |
17,334 | |
| Dorset Council 15,000 |
30,000 | |
| NHS | 640 | 2,000 |
| Somerset Parent Carer Forum 112 |
0 | |
| NHS Dorset ICB (Autism in Schools project) 77,000 |
0 | |
| Public Health | 0 | 50,000 |
| Undeclared from prior year 0 |
2,178 | |
| Total receipts | 109,709 | 101,512 |
| Payments | ||
| Staffing costs | 24,327 | 25,420 |
| Training | 4,440 | 0 |
| Meeting costs | 473 | 652 |
| Infrastructure costs 3,354 |
1,370 | |
| Resources, information development 692 |
931 | |
| Website charges/licences 945 |
939 | |
| Carer’s remuneration 868 |
350 | |
| Other | 1,914 | 1560 |
| Carer expenses 1,809 |
553 | |
| Total payments 38,822 |
31,775 | |
| Net receipts/payments 70,886 |
69,737 | |
| Cash funds last year end 94,990 |
25,253 | |
| Cash funds this year 165,876 |
94,990 |
During this period, £77,000 was received from NHS Dorset for the Autism in Schools project. Expenditure for the project did not commence until after the year end, therefore this sum was held in restricted funds and allocated to the project for use in the year to 31 March 2024.
Declaration
The trustees declare that they have approved the report above.
Signed on behalf of the charity’s trustees:
Signature Full name Janet Lesley Mellor Position Chair Date 03/11/2023
Dorset Parent Carer Council Registered charity number: 1191487
Principal address: Unit 12, Herringston Barn, Dorchester, DT2 9PU Registered offices: 10 Cornflower Close, Weymouth, DT3 6SZ
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
| Report to the trustees/ members of On accounts for the year ended Set out on page |
Dorset Parent Carer Council | Dorset Parent Carer Council | Dorset Parent Carer Council |
|---|---|---|---|
| 31 March 2023 | Charity no (if any) |
1191487 | |
| 3 |
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 March 2022.
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
| Signed: Name: Relevant professional qualification(s) or body (if any): Address: |
Date: | |
|---|---|---|
| 4 November 2023 | ||
| Adele Russell | ||
| Member of the Institute of Chartered Accountants in England & Wales | ||
| AR Accounting (Dorset) Ltd | ||
| 16 Fisherbridge Road, Weymouth | ||
| Dorset, DT3 6BT |
i