## **Trustees Annual Report for the period :** 

## **From:  01 April 2024 to 31 March 2025** 

## **Charity Registration number : 1191469** 

## **Objectives and Activities** 

The Llangynog Village Hall, Carmarthenshire, received CIO (Charitable Incorporated Organisation) registration on 25 September 2020,  and this report covers the fourth full year of operation in this status. 

The charity exists to provide and maintain a Village Hall  for the use of the inhabitants of Llangynog and the surrounding area. This includes providing a venue for meetings, lectures and classes, as well as other forms of recreation and leisure-time occupation in the interests of social welfare. The primary objective is to improve the conditions and quality of life for the inhabitants. 

(SORP reference para 1.17). 

This year has once again seen the Village Hall establish a very healthy and vigorous routine, the level of activity commensurate with that for the previous period. The energetic Committee have established a great rhythm, actively pursuing every avenue to make full use of this valuable amenity. The amended Lease with the Diocese has been agreed after some delay. The trustees do note the clause in the Lease pertaining to maintenance and repair, and that the photographs of the Hall which accompanied the Lease, showing the condition of the Hall at that  time, do depict areas of quite severe rust on parts of the roof. The Committee will take all reasonable steps to carry out repair, but will liaise with the Diocese regarding the rectification of existing roof deterioration. (SORP paras 1.17 and 1.19). 

The Trustees continue to have had due regard to the guidance issued by the Charity Commission on public benefit.  Along with the Chair of Trustees, they are drawn from the local community and are sensitive to the needs of the population who benefit from the charity. (SORP para 1.18). 

## **Additional Information** 

As identified in previous Trustees Reports, Committee members and other volunteers drawn from the community have carried out much of the maintenance to the fabric of the Hall building, internally and externally. The high quality of the amenities available have attracted many users from within and without the immediate community. Hall hire has been good, for pantomimes and plays, a busy Bridge Club, Craftability and Dog Training sessions as well as private parties and various meetings. (SORP 1.38). 



## **Achievements and Performance** 

As in previous reports the Trustees congratulate the Village Hall Committee for their loyal and selfless commitment and industry:  the correct checks and balances are in place to discharge income to best effect. From well attended Plant and Craft and the ever popular Christmas Fairs to Quiz and Film Nights, the popularity of the venue is good, attended by many regulars from Llansteffan, Llangain, Llanybri, Bancyfelin and further afield. (SORP 1.20). 

## **Financial Review** 

The charity has a nominated and experienced Treasurer, who is part of the Village Hall Committee. The husbandry of scarce funding continues to be excellent. The opening balance at the start of the reporting period stood at £8,604.37, with a closing balance of £11,681.24. The Committee continue to monitor energy costs and all other outgoings, ensuring that hire charges and so on match any increases. (SORP para 1.21). 

The aim of the charity is to maintain a reasonable reserve as a contingency, but to sensibly balance that with discharging funds to the benefit of the community rather than amassing a large credit balance. (SORP para 1.22). 

## **Additional Information** 

The charity’s principle sources of funds, such as regular coffee mornings, drama/musical events, seasonal fayres, craft and bridge clubs and income from hiring the hall for meetings, lectures and classes, has continued at a good level during the year. Every opportunity is taken to expand the Hall’s use further. (SORP para 1.47). 

## **Structure, Governance and Management** 

The routine operation of the charity is managed through regular meetings of the Village Hall Committee. The Hall itself is held on lease from the Diocese of St David’s, the provisions within the lease document are complied with through the Committee. Membership of the Committee has changed slightly during the year, with some responsibities redesignated to ensure optimum output and scrutiny. 

The Trustees have regular oversight of the Committee and the general running of the amenity. On behalf of the Trustees, the Chair congratulates the Committee on another most excellent year. It takes hard work, valuable time and sheer commitment to achieve what they have done, meeting the various challenges with vigour. The Village Hall is the success it is largely through their industry. 



(SORP 1.25). 

## **Reference and Administrative Detail** 

Charity Name : Llangynog Village Hall, Carmarthenshire. Other Name the charity uses: None. Registered charity number: 1191469 Charity’s principal address: Nant y Grove Llangynog Carmarthenshire SA33 5DE 

## **Names of the charity trustees who manage the charity** 

Lieutenant Colonel J S Skipper (Chair) Ms Irene Gunston Mrs Davina Roberts 

## **Declarations** 

The Trustees declare that they have approved the Trustee’s report above. 

Signed on behalf of the charity’s Trustees 

Signature: .............................................. Full Name:  John Stanley Skipper Position: Chair 

## **Date: 31 October 2025** 



## Llangynog Village Hall Carmarthenshire Charity Number 1191469 Statement of Accounts 2024 / 2025 

## Income and expenditure accounts for the year ending 31st March 2025 

|Reconciliation<br>Balance in Bank 31 March 2024<br>+ Receipts<br>- Payments<br>Balance in Bank 31 March 2025<br>Outstanding payments<br>Outstanding income<br>Floats in hall safe<br>Balance in hand 31 March 2025||
|---|---|
||£8,318.16|
||£6,471.09<br>£9,694.17|
||£11,541.24|
|||
||£140.00<br>£0.00<br>£0.00|
||£11,681.24|



|Analysis Reconciliation<br>Balance in Hand 31 March 2024<br>+ Receipts<br>Coffee Mornings<br>Functions<br>Donations<br>Hall hire<br>Miscellaneous<br>- Payments<br>Functions<br>Insurance<br>Electricity<br>Maintenance<br>Cleaners<br>Miscellaneous<br>- Outstanding payments<br>- Outstanding income<br>Balance in hand 31 March 2025<br>Total payments<br>Total income||
|---|---|
||£8,604.37|
||£2,472.13<br>£3,158.50<br>£823.57<br>£4,968.15<br>£92.26|
||£11,514.61|
||£1,305.00<br>£727.17<br>£637.95<br>£2,225.66<br>£2,534.76<br>£1,007.20|
||£8,437.74|
||£0.00<br>£0.00|
||£11,681.24|