Llangynog Village Hall, Carmarthenshire Trustees Annual Report for the Period from 01 April 2022 to March 2023
Charity Registration Number: 1191469
Objectives ans Activities
The Llangynog Village Hall, Carmarthenshire, received CIO (Charitable Incorporated Organisation) registration on 25 September 2020, and this report covers the second full year of operation in this status.
The charity exists to provide and maintain a village hall for the use of the inhabitants of Llangynog and the surrounding area. This includes providing a venue for meetings, lectures and classes, as well as other forms of recreation and leisure-time occupation in the interests of social welfare. The primary objective is to improve the conditions and quality of life for the inhabitants. In fact the success of the Village Hall has attracted communities within the wider local area, strengthening the mission of the CIO. As an example, the theatre group previously based in Llangain rehearsed and performed a superb and well attended production of Dick Whittington in January 2023. More such productions are scheduled. (SORP reference para 1.17).
Now clear of the hiatus caused by the Covid pandemic, the Village Hall Committee has demonstrated its’ trademark vigour and industry in exploring every opportunity to improve this valuable amenity. Full use has been made of the enhanced kitchen facilities and the sound and vision equipment, attracting more and more groups and organisations within and without Llangynog. History of Llangynog information boards have been updated and an engraved memorial plaque, registering the Hall’s 100 year anniversary, has been installed. The latter might appear to be insignificant, but do reflect the diligence with which the Committee ascribes to their work. (SORP paras 1.17 and 1.19).
The Trustees have had due regard to the guidance issued by the Charity Commission on public benefit. Along with the Chair of Trustees, they are drawn from the local community and are sensitive to the needs of the population who benefit from the charity. (SORP para 1.18).
Additional Information
As identified in previous Trustees Reports, the costs of the work carried out to the fabric of the Village Hall have been significantly reduced through the contributions in time and commitment by several volunteers, drawn from the Committee and wider. Their efforts are a testament to the spirit within this rural community to look after and enhance the quality of life of the inhabitants. (SORP 1.38).
Achievements and Performance
I reiterate again this year that through the well established Village Hall Committee, the charity is in ‘safe hands’ through their commitment and industry, with the correct checks and balances in place to discharge income to best effect. The Trustees wholeheartedly express their thanks to the Committee for their focus and energy. It is an excellent team by any measure (SORP 1.20).
Financial Review
The charity has a nominated and experienced Treasurer, who is part of the Village Hall Committee. The husbandry of scarce funding is rigorous. The opening balance at the start of the reporting period stood at £6,086.08p. This is a marked reduction in the opening balance from the previous year due to considerable expenditure to make considerable improvements to the Village Hall. Total income during the period was £11,118.16p with an expenditure of £9,766.19p, leaving a closing balance of £7,438.05p. The rising costs of insurance and electricity are noteworthy expenditures: the Village Hall Committee are sensitive to ensuring that hire costs and other charges are commensurate, whilst ensuring increases do not deter community uptake. (SORP para 1.21).
The aim of the charity is to maintain a reasonable reserve as a contingency, but to sensibly balance that with discharging funds to the benefit of the community rather than amassing a large credit balance. The Village Hall Committee diligently scrutinises that process. The closing balance registered above is a fair balance to cover contingency and routine expenses. (SORP para 1.22).
Additional Information
The charity’s principle sources of funds, such as regular coffee mornings, drama/musical events, seasonal fayres, craft and bridge clubs and income from hiring the hall for meetings, lectures and classes, have established really well during the year. Amateur dramatics are a key feature and extremely popular, with a drama and a pantomine planned for later in 2023. Film Nights, Quiz Nights, a Queens’ Jubilee Party, a popular Bridge Club, Craftability, a Winter Fayre, a Swing Band and Dance Evening plus the regular weekly Coffee Morning. There are few such CIO which have such a busy itinery. (SORP para 1.47).
Structure, Governance and Management
The routine operation of the charity is managed through regular meetings of the Village Hall Committee. This year Risk Assessments have been scrutinised and updated. The Hall itself is held on lease from the Diocese of St David’s, and the provisions within the lease document are complied with through the Committee. It is good to report that delays in signing off and confirming the new lease have been overcome and there are no remaining impediments to do so later in 2023.
The charity was formed on 25 September 2020 and is constituted as a Charitable Incorporated Organisation (CIO). A Chair of Trustees and two members Trustees are in place. (SORP 1.25).
Reference and Administrative Detail
Charity Name : Llangynog Village Hall, Carmarthenshire. Other Name the charity uses: None. Registered charity number: 1191469 Charity’s principal address: Nant y Grove Llangynog Carmarthenshire SA33 5DE
Names of the charity trustees who manage the charity
Lieutenant Colonel J S Skipper (Chair) Ms Irene Gunston Mrs Davina Roberts
Declarations
The Trustees declare that they have approved the Trustee’s report above.
Signed on behalf of the charity’s Trustees
Signature: .............................................. Full Name: John Stanley Skipper Position: Chair
Date: 15 January 2024
£fanggtwg Vitrage baWCmnart6ens6ire C6arik) Mum6¢r 1191469 Stat¢m¢rtt of X¢counts 2022 /2023 In¢om¢ an5 ¢xp¢n6itur¢ ac¢ounts for tfj¢ gtar en6ing 31st J)arc6 2023 Balance in Bank 31 March 2022 + Receipts Payrnent5 Balance in Bank 31 March 2023 £6.647 49 £9,433.91 £7,136.70 £8,944.70 Balance in Petty Cash 31 March 20. (Judith) + Inoome Outgoings Balance in Pety Cash 31 March 2023 £92.00 £3,774 25 £3.628.17 £238.08 Balance in Pety Cash for cleaning.. (Pat) + Income Outgoings Balance in Petty Cash for cleaning 31 March 2023 £iw 00 £6W.00 £580.00 £120.00 Outstsnding payrnents £1.864.73 Balance in hand 31 March 2023 £7,438.05 Anal sis Reconaliaknon Balance in Hand 31 March 2022 + Receipts Coffee Mornings Funttions Donation5 £6,086.08 £1.545.00 £4,486.15 £974.01 £4,063.(K) £50 00 £11,118.16 Miscellane(xJs Total income - Payments Funttion Insura Electricity MaIntenae C1eaner5 Miscellanews £1,503.38 £1,264.94 £2,710.82 £1,353.24 £580 00 £2,353.81 £9,766.19 Total paymerits - Outstanding payments SWALEC final payment Diotsse insuran £1,073.11 £79162 £1.8&1.73 Balance in h8nd 31 March 2023 £7,438.05 mmi The above Statement represents fairly the financial wsition of Llan8ync8 Village Hall C2rmarthenshire as at 315t March 2023 and reflects it5 income and expenditure during the year Sigr*d.. rtIW< TJAftsfi tkte-.