CHARITY REGISTRATION NUMBER: 1191460
Hartlepool Baby Bank Unaudited Financial Statements
28 February 2023
TREMAINE
Chartered accountants 19 Tremaine Close Hartlepool TS27 3LE
Hartlepool Baby Bank
Financial Statements
Year ended 28 February 2023
| Page | |
|---|---|
| Trustees' annual report | 1 |
| Independent examiner's report to the trustees | 3 |
| Statement of financial activities | 4 |
| Statement of financial position | 5 |
| Notes to the financial statements | 6 |
| The following pages do not form part of the financial statements | |
| Detailed statement of financial activities | 13 |
| Notes to the detailed statement of financial activities | 15 |
Hartlepool Baby Bank
Trustees' Annual Report
Year ended 28 February 2023
The trustees present their report and the unaudited financial statements of the charity for the year ended 28 February 2023.
Reference and administrative details
Registered charity name Hartlepool Baby Bank Charity registration number 1191460 Principal office 29 Sedgewick Close Hartlepool TS24 9EU
The trustees
Emilie de Bruijn Sarah Louise Lavender Sarah Louise Hart Sophie Gregson Independent examiner Julie Todd Tremaine Chartered Certified Accountant 19 Tremaine Close Hartlepool TS27 3LE
Structure, governance and management
The Charity Commission of England and Wales approved registration of Hartlepool Baby Bank on 24 September 2020, based upon its constitution adopted 19 July 2019 as amended on 18 September 2020.
The charity was previously an unregistered organisation operating under its adopted constitution dated 19 July 2019.
Objectives and activities
Hartlepool Baby Bank was established to provide:
The prevention and relief of poverty among socially and/or economically disadvantaged individuals and families in Hartlepool who are pregnant or have children aged, in particular but not exclusively, under 2 years and are unable to provide basic equipment, consumables, clothing and toys for babies and children by supplying them with:
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new and recycled items free of charge
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offering a loan service for childcare equipment
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providing a safe space and signposting service where they may access peer to peer support and support from external organisations who may be able to assist them with needs arising from their social and economic disadvantage.
1
Hartlepool Baby Bank
Trustees' Annual Report (continued)
Year ended 28 February 2023
Achievements and performance
Hartlepool Baby Bank provides good quality new and used equipment to families with young children or pregnant women across Hartlepool and the surrounding area. We aim to provide maternity items, clothing, safe sleeping spaces and hygiene products whilst offering support, advice and signposting.
Financial review
The statement of financial activities show an unrestricted surplus for the year of £7,575; (2022 - £6,036) and total reserves stand at £49,491.
The unrestricted funds of the charity at 28 February 2023 amount to £47,815 of which free reserves (i.e. those not tied up in fixed assets and designated funds) amount to £47,815.
Transfer of Assets of Hartlepool Baby Bank
At the commencement of the financial year 1 March 2021, it was agreed by the trustees to transfer the assets and liabilities of the organisation Hartlepool Baby Bank to the new registered charity Hartlepool Baby Bank. At that date the old organisation held assets in the form of a bank account which held funds amounting to £34,204. The balance of £34,024 has been shown as the opening balance on reserves for the year.
Reserves Policy and Risk Management
It is the policy of the charity to maintain unrestricted funds which are the free reserves of the charity, at a level which equates to approximately six to twelve months unrestricted expenditure. This provides sufficient funds to cover management and administration and support costs and to respond to emergencies.
The trustees actively review the major risks which the charity face on a regular basis. The trustees are mindful of the reqirement to build up sufficent reserves to meet day to day running costs which will provide sufficient resources in the event of adverse conditions.
The trustees' annual report was approved on 5 June 2023 and signed on behalf of the board of trustees by:
Emilie de Bruijn Trustee
2
Hartlepool Baby Bank
Independent Examiner's Report to the Trustees of Hartlepool Baby Bank
Year ended 28 February 2023
I report to the trustees on my examination of the financial statements of Hartlepool Baby Bank ('the charity') for the year ended 28 February 2023.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the financial statements do not accord with those records; or
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the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Julie Todd Tremaine Chartered Certified Accountant Independent Examiner
19 Tremaine Close Hartlepool TS27 3LE
3
Hartlepool Baby Bank
Statement of Financial Activities
Year ended 28 February 2023
| 2023 | 2022 | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | ||||
| funds | funds | Total funds | Total funds | ||
| Note | £ | £ | £ | £ | |
| Income and endowments | |||||
| Donations and legacies | 4 | 24,429 | 2,500 | 26,929 | 24,155 |
| Charitable activities | 5 | 2,279 | – | 2,279 | 2,373 |
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| Total income | 26,708 | 2,500 | 29,208 | 26,528 | |
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| Expenditure | |||||
| Expenditure on charitable activities | 6 | 19,133 | 824 | 19,957 | 20,492 |
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| Total expenditure | 19,133 | 824 | 19,957 | 20,492 | |
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| Net income and net movement in | funds | 7,575 | 1,676 | 9,251 | 6,036 |
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| Reconciliation of funds | |||||
| Total funds brought forward | 40,240 | – | 40,240 | 34,204 | |
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| Total funds carried forward | 47,815 | 1,676 | 49,491 | 40,240 | |
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The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
The notes on pages 6 to 11 form part of these financial statements.
4
Hartlepool Baby Bank
Statement of Financial Position
28 February 2023
| 2023 | 2022 | ||
|---|---|---|---|
| Note | £ | £ | |
| Current assets | |||
| Cash at bank and in hand | 49,491 | 40,240 | |
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| Net current assets | 49,491 | 40,240 | |
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| Total assets less current liabilities | 49,491 | 40,240 | |
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| Funds of the charity | |||
| Restricted funds | 1,676 | – | |
| Unrestricted funds | 47,815 | 40,240 | |
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| Total charity funds | 11 | 49,491 |
40,240 |
These financial statements were approved by the board of trustees and authorised for issue on 5 June 2023, and are signed on behalf of the board by:
Emilie de Bruijn Trustee
The notes on pages 6 to 11 form part of these financial statements.
5
Hartlepool Baby Bank
Notes to the Financial Statements
Year ended 28 February 2023
1. General information
The charity is a public benefit entity and a registered charity in England and Wales and is unincorporated. The address of the principal office is 29 Sedgewick Close, Hartlepool, TS24 9EU.
2. Statement of compliance
These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Charities Act 2011.
3. Accounting policies
Basis of preparation
The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured at fair value through income or expenditure.
The financial statements are prepared in sterling, which is the functional currency of the entity.
Going concern
There are no material uncertainties about the charity's ability to continue.
Judgements and key sources of estimation uncertainty
The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes.
Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment.
Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds.
6
Hartlepool Baby Bank
Notes to the Financial Statements (continued)
Year ended 28 February 2023
3. Accounting policies (continued)
Incoming resources
All incoming resources are included in the statement of financial activities when entitlement has passed to the charity; it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income:
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income from donations or grants is recognised when there is evidence of entitlement to the gift, receipt is probable and its amount can be measured reliably.
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legacy income is recognised when receipt is probable and entitlement is established.
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income from donated goods is measured at the fair value of the goods unless this is impractical to measure reliably, in which case the value is derived from the cost to the donor or the estimated resale value. Donated facilities and services are recognised in the accounts when received if the value can be reliably measured. No amounts are included for the contribution of general volunteers.
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income from contracts for the supply of services is recognised with the delivery of the contracted service. This is classified as unrestricted funds unless there is a contractual requirement for it to be spent on a particular purpose and returned if unspent, in which case it may be regarded as restricted.
Resources expended
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates:
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expenditure on raising funds includes the costs of all fundraising activities, events, noncharitable trading activities, and the sale of donated goods.
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expenditure on charitable activities includes all costs incurred by a charity in undertaking activities that further its charitable aims for the benefit of its beneficiaries, including those support costs and costs relating to the governance of the charity apportioned to charitable activities.
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other expenditure includes all expenditure that is neither related to raising funds for the charity nor part of its expenditure on charitable activities.
All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.
Government grants
Government grants are recognised at the fair value of the asset received or receivable. Grants are not recognised until there is reasonable assurance that the charity will comply with the conditions attaching to them and the grants will be received.
7
Hartlepool Baby Bank
Notes to the Financial Statements (continued)
Year ended 28 February 2023
3. Accounting policies (continued)
Government grants (continued)
Where the grant does not impose specified future performance-related conditions on the recipient, it is recognised in income when the grant proceeds are received or receivable. Where the grant does impose specified future performance-related conditions on the recipient, it is recognised in income only when the performance-related conditions have been met. Where grants received are prior to satisfying the revenue recognition criteria, they are recognised as a liability.
4. Donations and legacies
| Unrestricted | Restricted | Total Funds | |
|---|---|---|---|
| Funds | Funds | 2023 | |
| £ | £ | £ | |
| Donations | |||
| Donations | 10,496 | – | 10,496 |
| Donations at Baby Bank | 2,929 | – | 2,929 |
| Fundraising | 2,248 | – | 2,248 |
| Go Fund Me | 4,525 | – | 4,525 |
| Gift Aid | 947 | – | 947 |
| Grants | |||
| Neighbourly Fund | 1,000 | 500 | 1,500 |
| Tees Valley Community Foundation | – | 2,000 | 2,000 |
| Asda | 1,400 | – | 1,400 |
| Tesco - Goundwork Uk | 884 | – | 884 |
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| 24,429 | 2,500 | 26,929 | |
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| Unrestricted | Restricted | Total Funds | |
| Funds | Funds | 2022 | |
| £ | £ | £ | |
| Donations | |||
| Donations | 6,780 | – | 6,780 |
| Donations at Baby Bank | 697 | – | 697 |
| Persimmon | 850 | – | 850 |
| Arnold Clark | 1,000 | – | 1,000 |
| Go Fund Me | 6,565 | – | 6,565 |
| Grants | |||
| Hospital of God Greatham | 3,100 | – | 3,100 |
| Hartlepool Borough Council | 400 | – | 400 |
| Government grant income | 4,763 | – | 4,763 |
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| 24,155 | – | 24,155 | |
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Notes to the Financial Statements (continued)
Hartlepool Baby Bank
Year ended 28 February 2023
5. Charitable activities
| Unrestricted | Total Funds | Unrestricted | Total Funds | |
|---|---|---|---|---|
| Funds | 2023 | Funds | 2022 | |
| £ | £ | £ | £ | |
| Sales | 713 | 713 | 870 | 870 |
| Weigh In | 1,539 | 1,539 | 1,354 | 1,354 |
| Other | 27 | 27 | 149 | 149 |
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| 2,279 | 2,279 | 2,373 | 2,373 | |
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| Expenditure on charitable activities by fund type | ||||
| Unrestricted | Restricted | Total Funds | ||
| Funds | Funds | 2023 | ||
| £ | £ | £ | ||
| General Fund | 19,133 | – | 19,133 | |
| Neighbourly Fund - Toiletries | – | 95 | 95 | |
| Tees Valley Community Foundation | – | 729 | 729 | |
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| 19,133 | 824 | 19,957 | ||
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| Unrestricted | Restricted | Total Funds | ||
| Funds | Funds | 2022 | ||
| £ | £ | £ | ||
| General Fund | 20,492 | – | 20,492 | |
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| 20,492 | – | 20,492 | ||
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| Independent examination fees | ||||
| 2023 | 2022 | |||
| £ | £ | |||
| Fees payable to the independent examiner for: | ||||
| Independent examination of the financial statements | 360 |
– |
6. Expenditure on charitable activities by fund type
7. Independent examination fees
9
Hartlepool Baby Bank
Notes to the Financial Statements (continued)
Year ended 28 February 2023
8. Staff costs
The average head count of employees during the year was Nil (2022: Nil).
No employee received employee benefits of more than £60,000 during the year (2022: Nil).
9. Trustee remuneration and expenses
No remuneration or other benefits from employment with the charity or a related entity were received by the trustees.
One or more trustees has claimed expenses or had their expenses met by the charity.
The total amount of expenses reimbursed to trustees amount to £1,735 (2022 -£1,965) and represent travel cost which were reimbursed to one (2022 - two) trustees.
10. Government grants
The amounts recognised in the financial statements for government grants are as follows:
| 2023 | 2022 | |
|---|---|---|
| £ | £ | |
| Recognised in income from donations and legacies: | ||
| Government grants income | – | 4,763 |
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11. Analysis of charitable funds
Unrestricted funds
| Unrestricted funds | |||||
|---|---|---|---|---|---|
| At | |||||
| At | 28 February | ||||
| 1 | March 2022 | Income | Expenditure | 2023 | |
| £ | £ | £ | £ | ||
| General funds | 40,240 | 26,708 | (19,133) | 47,815 | |
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| At | |||||
| At | 28 February | ||||
| 1 | March 2021 | Income | Expenditure | 2022 | |
| £ | £ | £ | £ | ||
| General funds | 34,204 | 26,528 | (20,492) | 40,240 | |
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10
Hartlepool Baby Bank
Notes to the Financial Statements (continued)
Year ended 28 February 2023
11. Analysis of charitable funds (continued)
Restricted funds
| Restricted funds | ||||
|---|---|---|---|---|
| At | ||||
| At | 28 February | |||
| 1 March 2022 | Income | Expenditure | 2023 | |
| £ | £ | £ | £ | |
| Neighbourly Fund - Toiletries | – | 500 | (95) | 405 |
| Tees Valley Community Foundation - | ||||
| Stairgates | – | 2,000 | (729) | 1,271 |
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| – | 2,500 | (824) | 1,676 | |
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| Analysis of net assets between funds | ||||
| Unrestricted | Restricted | Total Funds | ||
| Funds | Funds | 2023 | ||
| £ | £ | £ | ||
| Current assets | 47,815 | 1,676 | 49,491 | |
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| Unrestricted | Restricted | Total Funds | ||
| Funds | Funds | 2022 | ||
| £ | £ | £ | ||
| Current assets | 40,240 | – | 40,240 | |
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12. Analysis of net assets between funds
11