## Chairman’s Report 2023 Good evening. Welcome to everyone and thank you for attending. I would like to start by thanking everyone on the committee for their contribution over the last year with a special thanks to Nigel and Jonathan for their additional hard work and commitment. I would also like to thank the football and cricket club committees and the cricket club working group for their continued work around the whole site. As much as it’s been another frustrating year with the community field (which I hope with work being carried out by the parish council will find a happy outcome for everyone) it has been a positive year for us with the completion of the green shed extension and work on the additional parking spaces well in progress. We have seen great success for both clubs recently, the cricket club finishing runners up in the league and gaining promotion. The football club have had three junior teams in the Edgar street cup finals. I wish them both continued success in their next seasons. Once again, thank you all and, if re-elected I will look forward to seeing what the next 12 months brings. Dave Price ## Treasurer’s Report 2023 Pavilion - made a small loss (£132) , even with £1,040 contributions from the Clubs - Takings were 24% up at £15,439 - Operating Costs were 33% up at £8,585 - Overheads were up 26% at £8,032 Forecast costs for 2023/24 are no lower so need to continue with contributions from Clubs. PFA ## Surplus of £1,500 before Depreciation. Final costs were greater than originally forecast due to: - 50% Increase in Biffa Bin costs (£550) – this will reduce in 2023/24 now that PC sharing cost as well - Football pitch fence, Old Nets site parking planning cost and Defibrillator battery not budgeted for (£820) - Fuel bill covering some of 2021/22 and 2023/24 included in 2022/23 (but not much) - But insurance did reduce and has marginally done so again this year This means balancing payments due from both clubs of £534 (Football) and £618 (Cricket). Given the size of these, they can be paid off now or spread over the monthly payments for 2023/24 and I will liaise with the respective Treasurers Jonathan Jackson BARTESTREE AND LUGWARDINE PLAYING FIELDS ASSOCIATION REGisfERED CHARITY NO. 1191422 BALANCE SHEEr AND INCOME AND EXPENDifuRE ACCOUNT FOR THE YEAR ENDEI) Ylst JUIY 2023 Offlcef5 Chaimian Vlce Chairman Secretary Treasurer D.Price Esq N.Freeman Esq N.L.Shore Esq J.G.C.Jackson Esq Banker5 Lloyds Bank Hereford Branch Independent Examlner Matthew Davles FCCA- The Online Accountant BARTESTREE AND LUGWARDINE PLAYING FIELDS ASSOCIATIOPJ BALANCE SHEET AS AT 31st JULY 2023 Asut Addltlons Dis Asot FIXED ASSET clotlon 31 2022 Pavilion- part cost Plant and Machlnery Storage Shed Gand Mower Pavillion Shed Spreader Fixtuies. Fltting5 and Equipment Plannlng Application Fee Contribution to PatiolTarmac Deposit on Shed Extension Vertidrain Shed Extension final payment Electrics t0 shed extension Fuel Cabinet anil containers 11,532 93 92 334 88 43 512 223 850 2.203 11.532 79 78 284 75 37 435 190 722 1.873 11,532 93 92 334 88 43 512 223 850 2,203 14 14 50 13 77 33 128 330 153 583 80 67 1,020 3,888 536 449 3.305 456 382 15,970 5,893 1,548 20.315 15.970 CURRENT ASSETS Bar Stock 35 Valued by the Offiters Debtor5 and Payments in Advante Cash at 8ank- Current Account Cash at 8ank and in Hand- Pavilion Fund 1,027 1,758 3.013 15,864 21,662 768 812 7,781 19,278 28,639 CURRENT UABILrriE Creditors and Accruals 1,465 1,037 NET CURRENT ASSE 20.197 27.602 NET ASSETS 40,512 43,572 REPRES NTED CUMULATED FUN Balance as at 1st August 2022 Less.. Excess of Expenditure over Income Add-. Exce55 of Income over Expenditure 1,790 72 2,712 922 1,862 1,790 PAVILION FUND Balance as at 1st August 2022 Le55- Excegs of Expenditure over Income Add.. Ex¢ess of Income over Expenditure 41.782 3,132 43.213 1.431 38,650 41,782 40,512 43,572 Chalman Treasurer BARTESTREE AND LUGWARDINE PLAYING FIELDS ASSOCIATION INCOME AND EXPENDrruRE ACCOUNT FOR THE YEAR ENDED 31st JULY 2023 INCOME Hire Bartestree Football Club Bartestree and Lugwardine Cricket aub Other Hire Donations Total Income Ex￿s5 of Expenditufe over Income 3,234 3,078 Ico 2,695 2,394 6.412 20 6.432 72 6.360 5,189 922 6,111 EXPENDITURE Rent- Bartestree and Lugwardine GfOUP Parish Council Playing Field Maintenance Water Rates Insurance Repairs to Equipment etc Machine Running Costs countancy Refuse Disposal and General Expenses Donatlons Depreciation Profitlllossl on Disposal of Flxed Asset Total Expenditure Excess of Income over Expenditure 941 79 1,156 349 330 150 1.806 878 45 1,412 150 2,119 1,548 784 722 6,111 6,360 6,360 6,111 8AKtE5TREE A140 LVGWARDINE PLAYING FIEIDSASSOCIATION INCOME ANO EXPENDITURE AccouNf FOR THE YÉAR ENDED 3lstJULY 2023 PAVILUON FUND BAR ACCOUNT Takin8$ 16,184 12,455 Cost of Takings: Stock as at 1st August 2022 Purchases 768 9,503 10,271 1,027 631 6,781 7.412 768 Less.. Stod( as at 31st july 2023 9,244 Gross Profit 6,940 5,811 INCOME Baf Account- Gross Profft Grants 6,940 5,811 Hire Total Income Excess of Expenditure over Income 6,940 3,132 10,072 5,811 1,431 7.242 EXPENDITURE Repairs to Equipment Repair5 to Premises Keys and Padlocks etc Insurance ghting and Heating Water Rates Cleane¢s Wages Cleaning and Hygiene Accountancy Licences General Expenses Card Reader Expenses Donation Total Expenditure Excess of Income over Expenditure 71 815 202 1,102 2,276 734 635 352 150 457 94 1,227 689 129 814 1,842 811 387 70 357 99 135 3,OCKI 10.072 7,242 10,072 7,242 INDEPENDENT EXAMINER'S REPORTTO THE TRusfEES OFThE BARTEsfREE AIJD LUGWARDINE PLAYING FIELDS ASSOCIATION I report on the accounts of the charity for the year ended 31" July 2023 which are set out on pages 2 to 4. Respective re5ponsibllitles of trustee5 arKI examlner As the charity's trustèes, you are responsible for the preparation of thè accounts- you consider that the audit requirement of section 43121 of the Charities Act 1993 Ithe Actl does not apply. It is my responsibility to state, on the ba515 of procedures specified in the General Directions given by the Charity Commissioners under section 43171 of the Act, whethef particular matters have come to my attention. Basls ol Independent examlnerfs report My examination was cèrried out in accordance with the General Directions given by the Charity Commi551oners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidènce that would be required for an auilit. and consequently I do not express an audit opinion on the vtew given by the accounts. Independent eMamln*s statements In connertion with my examinatlon, no matter has come to my attention.. I which glves me rèasonable cause to believe that in any material respett the requirements to keep accountlng records In accordance with section 41 of the Act, and to prepare accounts which accoi with the accounting records, and to comply with the accountin8 requirements of the Act. have not been met or 2 to which in my opinion attention should be drawn in order to enable a proper understanding of the accounts to be reached Matthew Davies FCCA The Online Accountant East Lodge, Kartway House Hereford HRI 4AE