DocuSign Envelope ID: CC933F8C-7079-4F10-B16B-1205CA459C61 ## The Tavistock and Portman Charity ## **2021/22 ANNUAL REPORT AND ACCOUNTS** **Registered Charity Number: 1191405** DocuSign Envelope ID: CC933F8C-7079-4F10-B16B-1205CA459C61 ## **Report of the trustees for the year ending 30 September 2022** The Trustees of the Tavistock and Portman Charity (herein the Charity) present their annual report and financial statements of the charity for the year ended 30 September 2022. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charities trust deed, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published on 16 July 2014 (effective 1 January 2015). Page **1** of **17** DocuSign Envelope ID: CC933F8C-7079-4F10-B16B-1205CA459C61 ## **Chair’s report** It’s an exciting time to be preparing the annual report and accounts for the Charity. The Tavistock and Portman Charity was created following the merger of the Tavistock Clinic Foundation and the Tavistock and Portman Charitable Fund. In the last year, we have seen several changes from where we started. Paul Jenkins, the NHS Foundation Trust’s chief executive, chose to retire and vacated his role as a nominated trustee. On behalf of the board of trustees, I would like to mark our thanks for his enormous contribution both to the Trust and in the work that he supported in creating our new independent charity. Craig de Sousa, another of our nominated trustees, has secured a new role at NHS England but has agreed to continue to act as a co-opted trustee with the board’s approval. The NHS Foundation Trust also appointed a new chair, John Lawlor, and we have established a good working relationship with him. Through this work we feel that we have further strengthened our working arrangements and have a clearer view about what the new charity can best focus its efforts on to support the endeavours of the Trust. At the closing point of this financial year, we were in the final stages of agreeing the recruitment approach for a future chair and we had also commenced the search activities, alongside the Trust, for a group of nominated trustees. In our first full year of operation, we have been spending a significant amount of time consolidating our activities and ensuring that important work that was started in the legacy charities continued to be progressed for the benefit of those that receive our support. We have continued our membership with NHS Charities Together which has helped us to assess the way in which our charity operates, where there are gaps in our skills and focus our efforts to develop the charity to be able to provide more assistance. Looking forward to the coming financial year, we have more work to do to develop our organisation and increase our capability to both fundraise and provide grants which will benefit patients and services users. As you read through our report, you’ll see there’s much more that has happened and there will be much more to follow over the coming year. ## **Signed:** **Name:** Louise Lyon, Chair of Tavistock and Portman Charity Page **2** of **17** DocuSign Envelope ID: CC933F8C-7079-4F10-B16B-1205CA459C61 ## **Our purpose and activities** The Charity raises funds for the prevention, relief, treatment and cure of sickness, ill health and infirmity of every kind in the field of mental health and the promotion of wellbeing and, in particular, but without prejudice to the generality of the foregoing the furtherance or support of the work of the Tavistock and Portman NHS Foundation Trust in any ways which shall for the time being be charitable in law. ## **Achievements and performance** In recent years, the Charity has generated funds through small scale events and through receipt of bequests which have allowed the charity to support delivering complementary activities to the NHS Foundation Trust’s clinical work; expanding opportunities for people to engage in education and training; and, increasing the Trust’s potential to deliver innovative research and development. In the last year we have: - Started to see some progress in donations for small sums through our online donations page, made possible through careful planning work throughout the Centenary Celebrations. - Engaged with the Trust’s medical director and director of research and development to start thinking how we may use the generous legacy from Mr and Mrs Wooley to support research into schizophrenia. - Continued to engage with NHS Charities Together, specifically closing out the reporting requirements for the generous COVID-19 grants that we received through a phase one impact report. - Attended the annual NHS Charities Together conference which has been enormously helpful in further shaping our thinking and plans to develop the charity. - Engaged with the London Mental Charities Special Interest Group to gather learning and peer support to develop our activities. - Continued to use the Cleminson bequest to fund a clinical research workshop on clinical approaches to inter-generational trauma, based on parallel work with young people and their families or carers. New staff members have joined these twicetermly meetings which are now held on a hybrid basis. This has saved expenditure on travel and enabled the Trust to link with a colleague doing relevant research in Denmark. - Used some of the Cleminson request to continue to progress the Watch Me Play Programme and provided funding for materials to be translated into an alternative language to support a community-based project. - Supported a second cohort of ten students with bursaries through the Julie Roach legacy, further increasing the diversity of people embarking on the Trust’s education and training programmes. Page **3** of **17** DocuSign Envelope ID: CC933F8C-7079-4F10-B16B-1205CA459C61 - Provided bursary funds through the Stuart Hall and Nick and Roberta Perren bursary schemes to assist more people to access highly specialised child and adolescent psychotherapy training. ## **Financial review** The main income and expenditure activity of the Charity are in relation to grants and legacies. The Charity performance during the year resulted in an overall surplus of £14K. Key performance activity during the year was as follows: - Total income for the year was £96K - Expenditure of £82K was used for Charitable Activities. ## **Investment powers and policy** The Trustees have regard to the liquidity requirements of operating the Charity intend to seek to invest available funds in an interest-bearing deposit account and to explore any other appropriate means to enhance the value of the funds held within the Charity. ## **Reserves policy** The trustees aim to maintain free reserves in unrestricted funds at a level which equates to approximately three months unrestricted charitable expenditure. The trustees consider that the ideal level of reserves as at 30 September 2022 would be £20,000. Total funds as at 30 September 2022 were £992K of which £488K was in restricted funds. ## **Going concern** The trustees have reviewed the circumstances of the Charity and consider that adequate resources continue to be available for funding the activities of the charity for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the accounts. ## **Risk management** The Charity has no investment portfolio and therefore exposed to little risk if any. All expenditure is committed against funds by the Charity and this expenditure is applied in line with the objects of the Charity. This expenditure is then authorised according to the Trust’s Standing Financial instructions, Standing Orders and Charitable Fund Procedures that also comply with Charity Law. Page **4** of **17** DocuSign Envelope ID: CC933F8C-7079-4F10-B16B-1205CA459C61 ## **Public Benefit** The trustees have taken account of the Charity Commission’s guidance on public benefit when making decisions and reviewing the Charity’s aims and objectives. ## **Plans for the future** The Charity has in recent years aimed to support projects which through small scale seed money initiate and support development and pilot project implementation which, if successful, can be used to seek substantive funding. In addition, the Charity supports its objectives by holding funds for other designated purposes such as memorial prizes, research and bursary funds. Looking forward to the coming year, the Trustees will be seeking to develop the Charity’s ambitions for further fundraising activities, seeking to fill vacancies across the board and starting the search for a future chair of the charity to succeed the current incumbent. ## **Structure, Governance and Management** The Charity is made up of an independent chair, five co-opted independent trustees and five trustees nominated by the Tavistock and Portman NHS Foundation Trust. The chair and trustees’ terms of office are three years, with a maximum of three terms being able to be served. Non-voting guests can be invited to attend the Charity’s board of trustees’ meetings. ## **Reference and administrative details** The Charity is a charitable incorporated organisation established in 2020. Its objects cover any charitable purpose or purposes to the National Health Service wholly or mainly for the services provided by the Tavistock and Portman NHS Foundation Trust **.** ## **Registered office** Louise Lyon The Tavistock Centre 120 Belsize Lane London, NW3 5BA ## **Independent Examiner** M J Bushell Audit LLP 8 High Street Brentwood Essex, CM14 4AB Page **5** of **17** DocuSign Envelope ID: CC933F8C-7079-4F10-B16B-1205CA459C61 ## **Bankers** CAF Bank Ltd 25 Kings Hill Avenue King Hill West Malling Kent, ME19 4JQ **Charity number** 1191405 ## **Our leadership** The Trustees of the Tavistock and Portman Charity during 2021/22 were as follows: ## **Chair** Louise Lyon ## **Trustees** Amanda Hawke Angela Greatley Craig de Sousa Louise Lyon Margaret Rustin Paul Jenkins (until September 2022) ## **Treasurer** Wali Hussnain ## **Governing document** The Charity is a registered charity, number 1191405, and is constituted under a trust deed dated 2020. The objects of the Charity as stated in the trust deed are to work towards “prevention, relief, treatment and cure of sickness, ill health and infirmity of every kind in the field of mental health and the promotion of wellbeing and, in particular, but without prejudice to the generality of the foregoing the furtherance or support of the work of the Tavistock and Portman NHS Foundation Trust in any ways which shall for the time being be charitable in law”. ## **Trustee induction and training** New trustees undergo an orientation programme to brief them on: their legal obligations under charity and company law, the Charity Commission guidance on public benefit, inform them of the content of the Memorandum and Articles of Association, the committee and decision-making processes, the business plan and recent financial performance of the charity. Trustees are encouraged to attend appropriate external training events where these will facilitate the undertaking of their role. Page **6** of **17** DocuSign Envelope ID: CC933F8C-7079-4F10-B16B-1205CA459C61 ## **Trustee’s responsibilities in relation to the financial statements** The Charity trustees are responsible for preparing the Trustees’ Annual Report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wales requires the trustees to prepare accounts for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that year. In preparing the financial statements, the trustees are required to: - Select suitable accounting policies and then apply them consistently; - Observe the methods and principles in the Charities SORP; - Make judgements and estimates that are reasonable and prudent; - State whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; - Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business. The trustees are responsible for keeping sufficient accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charity’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions. ## **Statement as to disclosure to our independent examiner** In so far as the trustees are aware at the time of approving our trustees’ annual report: - there is no relevant information, being information needed by the independent examiner in connection with preparing their report, of which the independent examiner is unaware, and - the trustees, having made relevant enquiries and provided details to the independent examiner, have each taken all steps that a trustee is obliged to take in order to make themselves aware of any relevant audit information and to establish that the independent examiner is aware of that information. Page **7** of **17** DocuSign Envelope ID: CC933F8C-7079-4F10-B16B-1205CA459C61 Approved by the trustees on 30 March 2023 and signed on their behalf by: **Signed:** **Name:** Louise Lyon, Chair of the Tavistock and Portman Charity Page **8** of **17** DocuSign Envelope ID: CC933F8C-7079-4F10-B16B-1205CA459C61 ## **Independent Examiner’s Report** I report on the accounts of the charity for the year ended 30 September 2022, which are set out on pages 10 to 17. ## **Respective responsibilities of Trustees and examiner** The Charity’s Trustees, are responsible for the preparation of the financial statements. The Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to: - (i) examine the financial statements under section 145 of the 2011 Act; - (ii) to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and - (iii) to state whether particular matters have come to my attention. ## **Basis of independent examiner's report** My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements,and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the financial statements present a ‘true and fair view’ and the report is limited to those matters set out in the next statement. ## **Independent examiner's statement** In connection with my examination, no matter has come to my attention: - (a) which gives me reasonable cause to believe that in any material respect the requirements: - (i) to keep accounting records in accordance with section 386 of the Companies Act 2006; and - (ii) to prepare financial statements which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities; - have not been met or - (b) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the financial statements to be reached. ## **Corné von Wielligh ACA** M J Bushell Audit LLP 8 High Street Brentwood CM14 4AB 31 March 2023 Dated: ......................... Page **9** of **17** Docusign En¥ÈlopÈ ID." CC933F8C-7079-4F10-816B-1205CA45gC61 Year-end accounts - 2021122 The Tavistock and Portman Charity Statement of Financial Activities as at 30 Sept 2022 2021122 2020121 Unrostrict8d Rgstricted Funds Funds Total Funds Total Fund$ Note Income Donations and Gift Aid Grants Legacles Charitable Activ(ties Investment Income Total Incoma 183 183 65.000 9,443 156,500 7,502 47,021 4,852 225,318 65.000 13,802 892 14,877 16,411 30,213 892 96,288 81,411 Exp8nditur8 Charitable Activrtias Totsl Expenditure 25,437 125,4371 56,771 156.7711 82,208 234,598 182.2081 1234.5981 Net Incomellexpenditurel and net movement In funds forthe year 110,560} 24.640 14.080 19.2801 Reconclllatlon ol lunds Total funds brought forward Total funds carried forward 513,977 503.417 464,032 488.672 978,009 992.089 987,289 978,009 All inetsme and expenditure derive from continuing activities. Page 10 0117 DocuSign Envelope ID: CC933F8C-7079-4F10-B16B-1205CA459C61 The notes on pages 12 to 17 form part of these accounts. Approved by the trustees on and signed on their behalf by: ## **Signed:** **Name:** Louise Lyon, Chair of Tavistock and Portman Charity Page **11** of **17** DocuSign Envelope ID: CC933F8C-7079-4F10-B16B-1205CA459C61 ## **Notes to the accounts** ## **1. Accounting Policies** ## **Charity information** The Tavistock and Portman Charity is an unincorporated charity. Its registered office is 120 Belsize Lane, London NW3 5BA. The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows: ## **a. Basis of preparation** The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (Charities SORP FRS 102 as amended for accounting period commencing from 1 January 2016), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities act 2011. The charitable fund constitutes a public benefit entity as defined by FRS 102. The accounts are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £1. The accounts have been prepared on the historical cost convention. The principal accounting policies adopted are set out below. ## **b. Going concern** At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements. ## **c. Fund accounting** Unrestricted funds are available to spend on activities that further any of the purposes of the charity. Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the Trust’s work or for specific projects being undertaken by the Trust. ## **d. Income recognition** All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount receivable can be measured reliably. Page **12** of **17** DocuSign Envelope ID: CC933F8C-7079-4F10-B16B-1205CA459C61 Donations and grants are recognised when the charity has been notified in writing of both the amount and settlement date. In the event that a donation or grant is subject to conditions that require a level of performance before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable that those conditions will be fulfilled in the reporting period. Legacy recognition is taken as the earlier of the date on which either: the charity is aware that probate has been granted, the estate has been finalised and notification has been made by the executor(s) to the charity that a distribution will be made, or when a distribution is received from the estate. Receipt of a legacy, in whole or in part, is only considered probable when the amount can be measured reliably and the charity has been notified of the executor’s intention to make a distribution. Where legacies have been notified to the charity, or the charity is aware of the granting of probate, and the criteria for income recognition have not been met, then the legacy is treated as a contingent asset and disclosed if material. Membership and other income is included in the financial statements on an accruals basis. ## **e. Interest receivable** Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the Bank. ## **f. Expenditure recognition** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required and the amount of the obligation can be measured reliably. All expenditure is accounted for on an accruals basis. All expenses, including support costs and governance costs, are allocated to the charitable activity in the statement of financial activities. Governance costs comprise all costs involving the public accountability of the charity and its compliance with regulation and good practice. ## **g. Irrecoverable VAT** Irrecoverable VAT is charged against the expenditure heading for which it was incurred. ## **h. Allocation of support and governance costs** Support and governance costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Support costs include payroll, finance, systems and governance costs. The bases on which support costs have been allocated are set out in note 3. Page **13** of **17** DocuSign Envelope ID: CC933F8C-7079-4F10-B16B-1205CA459C61 ## **i. Cash at bank and in hand** Cash and cash equivalents include cash in hand and deposits held at call with bank. ## **j. Financial instruments** The Tavistock and Portman Charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments. Financial instruments are recognised in the Fund’s balance sheet when the Fund becomes party to the contractual provisions of the instrument. Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously. ## **Basic financial assets** Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs less any trade discount offered and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised. Prepayments are valued at the amount prepaid net of any trade discounts due. ## **Basic financial liabilities** Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price allowing for any trade discounts due unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future receipts discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised. Debt instruments are subsequently carried at amortised cost, using the effective interest rate method. Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method. ## **Critical accounting estimates and judgements** In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates. Page **14** of **17** DocuSign Envelope ID: CC933F8C-7079-4F10-B16B-1205CA459C61 The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods. The trustees do not believe there to be any judgements or estimates that would be considered critical to the financial statements. ## **2. Income** ## **3. Expenditure** Page **15** of **17** Docusign En¥ÈlopÈ ID." CC933F8C-7079-4F10-816B-1205CA45gC61 Debtors Unrestrlcted Restrlcted Funds Funds 2021122 2020121 Grants Centenary Events Income studont Loans Sundry Debtors Tavlsctock Cllnlc Foundatlon Tavlstock Charltable Fund Totsl Current Debtors 60,000 60.000 4.831 3,040 1,830 1,000 382 11,083 2,000 2,000 62,000 62,000 5. Credltors Unr8stricted R8stricted 2021122 Funds Funds 2020121 Tavistock and Portman NHS FT Independent examination fees Tavistock Charitable Fund Tavistock Clinic Foundation Totsl Current Credltors 4.863 3.000 81.492 86.355 3.000 958.046 6.000 2,836 383 967,265 7,863 81,492 89,355 Page160117 Docusign En¥ÈlopÈ ID." CC933F8C-7079-4F10-816B-1205CA45gC61 6. Analysls of ¢harllable funds 2020121 Total Funds Movement 2021122 Ineom& Expondlturo Totsl Funds Restrictsd fvnds Wooley Legacy Mental Heatth Nurslng Tavistock Society of P5ychotherapi5ts Shaw Legacy Nick & Roberta Perren Charrtable Trust Donald MeY2er Fund CharftSes Together Family Therapy Educatlon & Tralnlng Prog Koy Staff C & Hacknay The bArs Smrth & Mount Trust GIDS Centre For SocSal Work Research T&PArtFund Hamlsh Canham Prke Outcome Research stuart Hall Foundation 116 funds Testrlctedl 215.359 86.254 78,581 17.916 1S.838 12.450 8.012 6,306 5.803 16.3941 11.0001 11,0001 12.3581 116.1251 112.4501 17.7601 11261 208,965 85,254 81.492 15,558 59.713 3,911 60.000 252 6.180 5,687 5,000 4,900 4,736 2.911 1,782 1,687 4,556 488,672 s.000 5.000 4.833 2,970 1.818 1.721 1,171 404,032 11001 1971 1591 1361 1341 12,500 81,411 156,7711 Unr85tricted funds FrederS¢k Antony Clemlnson Estate Julie Roach Scholarship Fund Margarot prftchard Lagacy General Fund$ Child P5ychotherapv Child, Adolescent & Family Fund Patiènts, Farss Portman & Aduli Fund Portman Staff 19 funds unrestrlctedl 195.086 146,086 84.153 50.659 16.863 10,927 4.605 5.186 402 513.977 195,086 133.586 84,153 52,599 16,863 10.937 4,605 5,186 402 503.417 112,5001 14.877 112.9371 14,877 125,4371 Grand Total125 funds) 978.009 96,288 182,2081 992,088 Page 17 0117