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2021-10-31-accounts

Hampshire History Trust

Registered Charity Number 1191377

Registered Address 42-43 East Stratton, Winchester, SO21 3DT

Trustees’ Annual Report

21st September 2020 to 31st October 2021

Trustees

Description of the charity’s trusts

  1. Hampshire History Trust is governed by a constitution document that was in place when the charity was incorporated and approved by the Charities Commission on 21st September 2020.

  2. Hampshire History Trust is a Charitable Incorporated Organisation (CIO) [governed by the Foundation Constitution document]

  3. The original trustees were appointed from the people who had developed the original projects (Winchester Heritage Open Days) and brought them to the current size and scale. Further trustees have been appointed to build a wider team with the appropriate skills and knowledge to support the aims of the charity and run it effectively.

Additional governance information

  1. New trustees are provided with the appropriate guidelines and information to allow them to undertake their roles effectively.

  2. The formal business of the charity is conducted through regular trustee meetings (typically monthly) and actions are agreed and followed up regularly.

  3. There are no paid staff and two of the founding trustees currently undertake the two main projects (Winchester Heritage Open Days and Hampshire HistBites) supported by up to 20 part time volunteers at any one time.

  4. In the first few months of forming the board of trustees focused on writing and approving various policies and procedures including code of conduct, donations and sponsorship, complaints, equality and diversity, financial procedures, health and safety, conflicts of interest, trustee appointment and safeguarding.

  5. All Trust policies are accessible online by all trustees and key policies for volunteers are sent to them prior to them signing their volunteering agreement.

  6. The board has also drafted a risk management policy and is working through its risk register and supporting policies and procedures.

  7. The Trust’s lead sponsors in 2020/2021 were Winchester College and Winchester BID, with a small grant also received from Hampshire County Council.

  8. The Trust also has working relationships with University of Winchester, Hampshire Cultural Trust, Hampshire Archives Trust, and Winchester Radio.

Objectives and activities

Hampshire History Trust has the following stated objects:

  1. To advance the arts, heritage, and culture for the public benefit by promoting and organising events, festivals, and workshops in and around Winchester, Hampshire with a particular focus on the development of a Winchester History Festival

  2. To advance the education of the public (and particularly amongst those living in, working in or visiting Hampshire) in the subjects of history and heritage by providing lectures and talks, guided walks, staging exhibitions, educational materials, podcasts and other similar educational activities and projects as the charity trustees think fit

Activities

We are immensely proud of the work we have accomplished in such a turbulent year affected by coronavirus and the consequent restrictions and difficulties and are enormously grateful for the support of our sponsors, the national Heritage Open Days team and everyone who has engaged with our events, films, social media, and podcasts. During the year we:

  1. Launched the Trust and recruited and appointed four additional trustees to join the founding trustees

  2. Launched Hampshire HistBites, the Trust podcast channel, which will enable the Trust to bring heritage to the people of Hampshire and beyond throughout the year, actively exploring ‘hidden and lesser-known histories’.

  3. Coordinated and promoted Winchester Heritage Open Days during the second year of a pandemic.

Achievements and performance

Main Achievements in 2020/21

  1. Inspired residents of all ages and from across Hampshire to learn about history and heritage by providing multiple volunteering opportunities. More than 30 local people volunteered in 2020/21, of which 20 are still actively volunteering.

  2. Nearly 6,000 downloads from Hampshire HistBites in its first year, and with seasons ongoing into 2021/22. 76% of listeners are based in the UK, with the majority living in Hampshire.

3. The 2021 Winchester Heritage Open Days was a brilliant hybrid festival. We directly organised a high street trail, online exhibition, multiple online talks, and a special podcast series. Other highlights organised by our partners included the ‘baker’s dozen’ of events at Winchester College, 2TimeTheatre’s production of ‘Pies and Prejudice’ at Abbey House, food festival at Whitchurch Silk Mill, walking tours around Winchester and the Great Hall, open days on the Leckford Estate, the Hyde900 display in the Inner Close, the cemetery tours at both Magdalen Hill and West Hill, heritage craft masterclasses, workshops and trails run by many of Winchester’s local restaurants and shops. There was also the opening weekend with the Friends of King Alfred Buses display and running days which included a 100-year-

old Model T bus.

Financial review

Reserves

  1. The trust aims to maintain sufficient reserves to allow its events to be planned and carried out successfully in future periods, for ongoing commitments to be met and for new opportunities to promote new history and heritage initiatives to be developed.

Details of any funds materially in deficit

  1. None to report

Financial review details

  1. In the first financial period since becoming a CIO, income continued to be generated through sponsorship, predominantly from Winchester College and Winchester BID. This amounted to £4,465 in the period.

  2. In addition, the trust received a substantial unrestricted legacy donation of £20,000 for which the trustees are most grateful. This will be used to fund the work and development of the trust.

  3. The main outgoings in the period related to the production and promotional costs of the events and activities put on in the year along with the costs of producing the HistBites podcasts.

  4. The trust ended the year with £23K of funds available to support the growth of the charity and to provide a full programme of Heritage Open Days in 2022.

  5. Detailed figures are provided in the accounts below.

@i
CHARIIYCOMMISSI
FOR ENGLANDANDWALES		 @i
CHARIIYCOMMISSI
FOR ENGLANDANDWALES		 Hampshire History Trust Trust Trust ments 1191377
accounts		 1191377
accounts		 1191377
accounts
Fortheperiod
from
SectionA and
Unrestricted
funds		 Restricted
funds		 Endowment
funds		 Totalfunds Lastyear
to the nearest
f		 to the nearestE to the nearest€ to the nearestf to the nearest €
A
Surplusfunds from previous Heritage
Spen Day (pre formation of charity)		 5,046 5,046
Sponsorship-Winchester Colleoe 4,465 4,465
Sponsorship - Winchester Business
lmprovement District		 2,000 2,000
"lampshire Countv Council qrant 500 500
-egacydonation 20,000 20,000
fofal(Gross income for
AR)		 32,011 s ttli:$i 32,O',t1
A2Asset and investment sales,
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A3
HeritageOpenDays Festival
[ilarketrng 3,033 3,033
Photography and film costs 't.250 1,250
Event costs 1,697 1,697
Histbites Podcasts 1,522 1,522
Overhead Costs
lT Costs 816 816
lnsurance 273 273
Other 35 35
Subtotal 8,626 8,626
A4Asset andinvestment
purchases.(seetable)
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BStatement ofassets andliabilitiesat the end of t he period
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uc{6uvt:u*		 Details funds funds funds
81Cashfunds tonearest € to nearest€
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Total cashfunds
(agree balanceswithreceipts and payments
account(s))
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funds funds funds
-
il]l:ta!!s tonearest € - tonearestf tonearestf
82Other monetary assets Prepaid lT costs 276
Fund towhich Cost (optional)
83Investment assets
Fund to which Cost (optional) Current value
84 Assets retainedforthe
charity's ownuse
Fund towhich Amount due When due
85 Liabilities Accrued Costs
Expenses Owed
Signedbyoneor twotrusteeson
behalfofallthe trustees		 Signature Print Name
Nicola Gottlieb
PaulBlackburn

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner s Report members of On accounts for th• y•ar Charity no (If any) tI91377 Set out on page¥ I report to ts trustees on my examinatton of accounts of th8 above Charity (Ihe Trusn for ￿ year ended basis of report of the accounts in accordan￿ with the requirements of the Charities Act 2011 fthe A￿. under section 145 of the 2011 Act and in caThying out my examination, I have followed the aFplicable Directio￿ given by ts Charty Ccrfnmission under se¢tion 145(5)(b) of ACL Independent I have completed my e￿WnInatiOn. I contum that no material matters have examiner's stsl•m8nt Come to my attenti￿ (other than that disclosed t￿1"} in connection with the ex￿nInation which gives me cause to believe that in, any material theActc with the examination to whith attention should be drawn in order to enable a proper Understand1r￿ of the accounts to be reached. . Please delete t words in the brackets rfthey do not apply. 2Z Relevant professional qualifi¢ation{s) or body lif any): OL Address: 7 DQCLctS H4WJS Vfi IER October 2018