Trustees. Annual Report for the period Pericml start date Period end date Year From Section A Reference and administration details Charlty name VICTORIA OUT OF SCHOOL CLUBS Other names charlty Is known by Reglstered charlty number {If any) 1191354 Charity's principal address Clo Victoria C.P. School. Junior Department Poyser Street Wrexham Postcode LL13 7RR Names ol the charity truslees who manage the charity Datès act•d 11 not for whole Trustse name otflce Ill ¥nyl Nam• ol ￿130￿ lor body) •ntitl8d toa olnt trustoo Ilan Susan Jones Chairperson and Registered Person Vice Chair Jitender Pal Singh Dhaliwal Catherine McNamara Bevorly Jepson Deborah E¢¢les Treasurer Committee Member Committee Member and School Head Committee Member Nadia Giles Julie Jones Diana Tranter Committee Member Committee Member 10 12 13 14 15 16 17 18 19 20 TAR March 2012 Names of the trustees for the charlty. If any. (tor example. any custodlan trustees) Name Dates acted if not lor whole ear Names and addresses of advisers {Optional information) e of advlser Name Address Name of chlef execullve or names of senior stsll members (Optional informalionl Section B Structure, overnance and mana ement Descrlptlon ol the charlty's trusls Type ol governing document Conslilulion How the charity is Consliluled cio Trustee selection meih¢)ds Elected by Trustees Add5tlonal governance Issues (Optional Inlomiatlonl We provide out ol school hours care tor childien aged 3 10 11 years. We are Registered with CIW lo care lor a maximum 0143 Children at any one lime. DBS checks are carried out prior lo commencement ol employment and carried out again in line with slalulory iequiremenls. All staff are commilled lo the Club by getting involved in many activities and ensuring they update their training on a regular basis in first aid, food hygiene, health and safely and Safeguarding children together with other courses relevant lo the setting. All Trustees and Committee members are required to Tead our Code of Conduct lor Trustees and Committee members and each sign a Sialement of Acceptance. We are wailing lor a Trustees and Committee members course tilled Committee Rules and Responsibilities to become available and all committee members will attend which will be beneficial in supporting the Management and Sialf in the continued successful running ol our Club. We are registered to Peninsula who are an awaid-winning HR, Employment Law and Health and Safety support experts, who ensure all our policies and procedures are all up lo dale and in line with CIW'S legal requirements. We are a member of Clybiau Planl Cymru Kids Clubs, AVOW IAssociation ol Voluntary Organisalions in Wrexharnl, Wrexham Family Information Services and Earl Year's Wales. You may choose lo include additional information, where relevant, about- policies and procedures adopted lor the induction and training ol Iruslees- the charity's organisalional structure and any wider network wrth which the charity works,. relationship with any related parties- Iruslees, consideration ol major risks and the syslern and procedures lo manage them. TAR March 2012 The Trustees, Committee members and Club Manager work closely to ensure the heatth. safely and welfare of all staff, children, visilors and other individuals who may te affected by the Club's activities and actual existence. We have daily Health and Safety checks in place which, are signed each day after checks have been made. We create an environment that is- Sale and without risk lo healih Prevents accidents and cases ol WOTk-related ill health Use, fflainlain and store equiprnenl safely Ensure that all staff are compelenl in the work in which they are engaged Section C Ob'ectives and activities The aim of the Group is lo provide accessible, affordable quality childcare for primary school age children out ol school hours. We hope that our service will be able lo support working families and those in education or training and support parents in need ol respite. We also open on training days to support these families. We aim lo provide a slimulaling play environment where the children feel happy, sale, valued, and respected. We provide choice, independence, and development through a wide range ol play oppjrtunilies. We follow a Ihree-week healthy menu lor the children's snacks. Weo rale an E ual O rtuni Polic Summary of the objects of thè charlty set out In Sts governlng document TAR March 2012 When planning our activities and compiling our annual Play Plan we take into account the Charity Commission's guidance on public benefit, this is discussed at our Trusteeslcommiltee meetings. Play is at the forefront of the setting allowing children lo express and develop themselves giving them the lime, space, equipment, and materials to allow them lo do this. We have a quiet area with a comfy sofa and TV for that 'home-Irom-home feeling. We also have 'calming corner. with f1dgeVsen￿ry toys and a laige selection ol books lor those children who maybe tired after a day in school or just need a place lo 'chill out, for whatever reason. The play opportunities we offer cover the lull spectrum ol child development. They range from physical lo creative including= Large selection ol outdoor equipment, bikes, scooters elc Den building Football and Netball Tri golf Team games Laige variety ol Arts and Crafts Tabletop and board games, jigsaws Pool table Air Hockey table Baking We also have off site trips these include the Zoo, Castles, Museums, Salari Park. Farms and Educational settings. Children determine and control the conlenl and intent ol their play, by following their own instincts, ideas and inleiesl, in their own way lor their own reasons. We aim to make our activity programme inclusive so that children of all abilities can lake part. The staff and Trustees lake an active role in making sure that the Club comes up to the highest standards ol performance through regular Meelin Summary of th8 maln actlvltles undertaken for the public benefit in relation to these oblects1Snclude wlthln thls section the statutory declaration that trustees have had regard to the guldanc8 issued by the Charily Commission on publi banellt) TAR March 2012 Additional details of objectives and aclivilies (Optional inforniation> Parents and carers offer a range of contributions lo club whether that be baking goods for fundraising cake sales, volunteering lo help with fundraising events or donating any unused toys or equipment lo club. You may ehoose lo include further stalemenls, where relevant. about.. policy on granlmaking- policy programme related inveslmenl.. contribution made by volunteers. Section D Achievements and performance APRIL- Easter Holiday club - Easter egg hunt, craft and aclivilies. MA Y - Whlt hall term -we provide a variety ol activities and crafts and cater lor all ages and abilitl85. JUNE- Summer display. Summer craft. We celebraled'Falherslguardians Day, where the children made cards and gifts lor their family members. JUL Y - Holiday club - seasonal crafts and Acliviliès, weekly day ITIPS, trips lo 'Greènacres farm 'and local parks elc. AUGUST- Holiday club - seasonal crafts and Aclivilies, weekly day trips lo Xplorel Science museum and Gulliver's theme park. We also had visits from 'circus skills, and 'Animal Encounters, we also had trips to our local park elc .SEPTEMBER - Harvestlaulumn display and 'back lo school, snack. OCTOBER-DIWALI - craft. HALLOWEEN- children made a'spooky, craft display we had themed activitie5 lor Halloween. NOVEMBER - Bonfire- Craft. We were gratefully awarded a 'lechnology grant, to provide the club with new iPads and laptops. DECEMBER - Winter and Santa display. Christmas crafts, making cards, decorations home. Daily Christmas challengeslgames. We held 2x fundraising events where we held a late night shopping event for parents to finish their shopping while the children had food and played games one evening. We also held a Christmas party with Karaoke, food, games, Xmas craft and a goodie bag. JANUARY- New year display. Si Dwynwens day craft. FEBRUARY- Valentine's Day craft and themed snack. - February holiday club activities and trips lo the park. MARCH - Spring craft. Lols ol outdoor playing on school playground and field. TAR March 2012 Section D Achievements and performance TAR March 2012 Section E Financial review Victoria Out of School Club's Trustees have agreed lo keep a reserve ol £30,000. This is to cover 6 months operational costs in the event ol a loss of income and to meet any unforeseen expendilure that may occur. However, the reserves held are currently below this and the Trustees aim to increase the reserves over the coming year. The reserve is built up from the unrestricted income and the level ol reserves required is monitored by the Trustees. Brlef statement of the charity's policy on reserves Delalls of any tunds malerlally in deficil NONE Furth8r flnanclal revlew detalls {Optlonal Informatlon) You may choose lo include additional information, where relevant about-. the charity's principal sources ol funds (including any lundraisingl., how expenditure has supported the Ifey objectives ol the charity; investment policy and objectives including any ethical investment policy adopted. Fees paid by parents and also grants applied for and awarded. Ensures we can still provide the children with a variety ol dillerenl play opportunities. Section F Other o tional information Section G Declaration The trustees declare that they have approved the trustees, report above. Slgned on behalf of the charlty's trustees Slgnature(s) S Jones J Dhaliwal Full name(s) Position {eg Secretary, Chair, etc) Susan Jones Jilender Dhaliwal Vice Chair Chairperson Dale 3011212025 TAR March 2012 TAR March 2012 CHARITY COMMISSIO FOR ENGLAND AND WALES s'Ic-SJIAOLTQFSC￿c3_CL Recei ts and ments accounts CC16a For the pedod 01104r2024 311031202S Section A Receipts and payments Unreslricled lunds Re5trictÈd lunds Endowment lunds Total funds L•$t y¥¥r Iolh•n•Jr￿£ A1 Recei GHARITABLE ACTIVITIES FUNDRA151NG GRANTS HMRC Maietnl *079 079 ,174 1.136 1.136 Sub tot41(Gross incony lorAR) 97,519 108,024 2 A8S8t and Invo8tm8nt 81185, 1808 t8blel. Sub lolal 1,136 47.$19 108,024 A3P• ¢nl• WAGES IIncl￿1 ian eonirifxrtiong FUNDRAISING ACTIVITIES OTHER CHARITA8Le COSTS SUPPORT COSTS RENOVATION COSTS 163 2*7$5 1479 163 21.091 3,47• 89 5.244 Sub lol•l •7. A4 A8Bet and Investment purchw8es, Is lobl¢ Sub lol•l Tol#l￿NM*ntS 97,067 11B,79S Net olrecelpls/(paymenls) A5 Tran81or8 belween tund8 A6 ¢•sh funds last year end Cash lunds Ihls yew end 10,771 20.385 19,712 2Q.395 9.624 19.712 Section B Statement of assets and liabililies at the end ol Ihe period Unresirfcied Resirfcied Ivnd$ lo nMr•41 £ Endowmeni fund$ Categorlos Dela118 lo rwr•¥ £ B1 Cash funds 1612 17.r 100 Totaleash lunds 19,712 UnrEStricled lunds to nE*tesi E Re51ric¢ed lunds 10 nÈ&tt￿ Endowmenl funds to ￿*$t E Detalls B2 Olher monetary assets FufpJtOwhl¢h Delails B3 Investment assets Detalls Cost Icpiio rwnl B4 Awl$ r•¢olngd for thg ¢harlty'¥ own use Wh*hdu• Oethll¥ 35 Ll?blll¢les SvJn8d by one or Nvoity8ie88 on b8haM ol alllhe truste&& Swjnaluro Print Nam Dale ol rovol Susan &Jsan Jows 3011212025 Jhendw Dhalw Jlendw OhaNwal 3011212025 CHARITY COMMISSION FOR ENGLAND ANO WALES Inde pendent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of VICTORIA OUT OF SCHOOL CLUBS On accounts for th¢ ycar ended 31 MARCH 2025 Charity no {if any) 1191354 Set out on pag* 1 to 2 and pa?e4 I to 7 of Trustees, ￿lI1Ual Report I report lo the Injstees on my eyaminfjltion of the accounts of the above charity {"Ihe Tnjst") for the year ended 3110312025. Rts8pon8ibilities and A3 the Gharity trustee) of the Trust, y(Ju are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities AGI 2011 {"Ihe Act"). I report in ￿SpeCt of my examination of the Trust's accounts carried out under section 145 of the 2011 Act an(1 in carrying out my examination. I have followea tne appllcable Dlrectlons given by Ihe Ghanty Gommission under section 145{5llbl of the Act. I havp. rA)mpleled my examination. I confirm that no m•teri•l matters h•v• come lo my attention lolher than that disclosed below'l in connection with the examination which gives me cause to bèlieve that in, any material respe¢l'. a￿OUntIng records were not kept in accordance with section 130 ryf the Act or the acGounts do not accord willi the accounting records Indèp&ndont examinerfs ststement I have no concems and have come across no other matters in connection with the examination to which attenticn should be drawn in order lo enable a proper underslanding of thè accounts In hp. rparhp.d Please delete the words in the bracliets if they do not apply. 1711112 Signod: Date: Name: BRUCE ROBERTS Relevant professional qualificationls) or body (if any): FCA Address: 10 EDISON COURT ELLICE WAY, WREXHAM TECHNOLOGY PARK WREXHAM LL13 7YT IER October 2018 Section B Disclosure Only complete rf the examiner needs to highlight matters of concern (see CC32, Independent examination of charity acGounts.' directions and guidance for eKai)iiii¥is). Give here brief detalls of any items that the examiner wishes to disclose. October 2018